458.94
RESOLUTION AUTHORIZING AMENDMENT TO PURCHASING PROCEDURES
RESOLUTION NO. 458, 94
INTRODUCED BY: Mr. Nick Caimano
WHO MOVED ITS ADOPTION
SECONDED BY: Mrs. Carol Pulver
WHEREAS, on or about May 2, 1994, the Town Board of the Town
of Queensbury, after review, revised the purchasing procedures for
the Town of Queensbury, and
WHEREAS, revisions made to the purchasing policy included a
provision that written Requests for Proposals for professional
services would be required when the amount exceeded $10,000.00 in
any fiscal year, unless certain exceptions applied, and
WHEREAS, at the time the revised purchasing policy was under
discussion, the Town had in effect a provision which provided for
the use of Request for Proposals (RFPs) for professional services
over the amount of $20,000.00 and, at one point, the proposed
purchasing policy included a $20,000.00 threshold, and
WHEREAS, at the time that the purchasing policy was adopted it
is felt that $20,000.00 should have been the number but the board
recognizes that $10,000.00 was actually adopted erroneously and the
board desires to one, correct that but also two, again review this
matter anew and reach the determination set forth herein, and
WHEREAS, the Town Board of the Town of Queensbury has again
reviewed the circumstances of when professional services are
rendered and the nature of the relationship that the Town Board has
with professionals providing services at the Town of Queensbury and
has determined that a $20,000.00 threshold for requiring RFPs is a
more appropriate threshold for these types of relationships, based
on 1) the nature of the relationship, 2) the frequency of the types
of projects where services will typically cost up to $20,000.00, 3)
the need to, on some occasions, switch professionals on short
notice for small projects, 4) the need, on some occasions, to
quickly obtain professional services and, finally, 5) the
practicality of avoiding the cost and time needed to provide for
Request for Proposals every time a professional service is needed
on smaller professional service projects which are determined to be
those that require professional services that cost less than
$20,000.00,
NOW, THEREFORE, BE IT
RESOLVED, that the Town Board of the Town of Queensbury hereby
determines it to be in the best interest of the Town of Queensbury
to provide and establish a threshold of $20,000.00 which, when
exceeded, will require written Request for Proposals for particular
types of professional services, unless a particular exception
should apply, as set forth in paragraph 3 of that part of the
Purchasing Policy which deals with professional services.
Duly adopted this 19th of September, 1994, by the following
vote:
AYES: Mrs. Pulver, Dr. Wiswall, Mr. Caimano, Mr. Champagne
NOES: None
ABSENT: Mrs. Monahan