272.2020 Adoption of Retention & Disposition Schedule LGS-1
RESOLUTION AUTHORIZING ADOPTION OF
RETENTION AND DISPOSITION SCHEDULE FOR
NEW YORK LOCAL GOVERNMENT RECORDS (LGS-1)
RESOLUTION NO.: 272, 2020
INTRODUCED BY: Mrs. Amanda Magee
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WHO MOVED ITS ADOPTION
SECONDED BY: Mr. George Ferone
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WHEREAS, the New York State Archives is revising and consolidating its local
government records retention and disposition schedules and issuing a single, comprehensive
retention schedule for all New York State local governments, including the Town of
Queensbury, entitled the “Retention and Disposition Schedule for New York Local Governments
or LGS-1” (LGS-1) which will supersede and replace prior schedules effective as of August 1,
2020, and
WHEREAS, local governments must adopt LGS-1 prior to utilizing it, and
WHEREAS, the Town Clerk/Records Access Officer has recommended that the Town
Board now adopt the LGS-1,
NOW, THEREFORE, BE IT
RESOLVED, in accordance with Article 57-A of the Arts and Cultural Affairs Law, the
Queensbury Town Board hereby authorizes adoption of the “Retention and Disposition Schedule
for New York Local Governments or LGS-1” (LGS-1) which contains legal minimum retention
periods for local government records for use by all officers in legally disposing of valueless
records listed therein, and
BE IT FURTHER,
RESOLVED, that in accordance with Article 57-A:
a) Only those records will be disposed of that are described in LGS-1, after they have
met the minimum retention periods described therein;
b) Only those records will be disposed of that do not have sufficient administrative,
fiscal, legal or historical value to merit retention beyond established legal minimum
periods;
and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town Supervisor
and/or Town Clerk/Town Records Access Officer to take such other and further actions as may be
necessary to effectuate the terms of this Resolution.
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Duly adopted this 17 day of August, 2020, by the following vote:
AYES: Mrs. Magee, Mr. Strough, Mr. Metivier, Mr. Freer, Mr. Ferone
NOES: None
ABSENT: None