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4.2 4.2 BIDS\\AWARD Bid – Pickup Truck for Building and Grounds – 10-19-2020 RESOLUTION AUTHORIZING AWARD OF BID FOR PURCHASE OF PICK-UP TRUCK FOR BUILDING AND GROUNDS DEPARTMENT RESOLUTION NO.: ____________________________________________, 2020 INTRODUCED BY: ____________________________________________ WHO MOVED ITS ADOPTION SECONDED BY: ____________________________________________ WHEREAS, in accordance with Resolution No.: 293,2020, the Town of Queensbury’s Purchasing Agent provided specifications for a 2020 or newer F-350 super duty or equal pick-up truck for the Building and Grounds Department to replace a year 2012 F-350 pick-up truck with 53,329 miles on it (Town Asset No.: 8967) to the New York State Office of General Services Procurement Program and also published an advertisement for bids for the Truck , and WHEREAS, on September 24, 2020, the Purchasing Agent received bid information for the Truck from the New York State Pro Vehicle Market Place, and WHEREAS, the Facilities Manager and Purchasing Agent reviewed such bids and have recommended that the Town Board authorize the bid award to the lowest, responsible bidder, Main Motorcar, for a 2021 Dodge Ram Pick-up Truck for an amount not to exceed $33,010.26 in accordance with the New York State Office of General Services Procurement Program Group No.: 40440, Award No.: 23166 and Contract No.: PC68941, NOW, THEREFORE, BE IT RESOLVED, that the Queensbury Town Board hereby accepts and awards the lowest, responsible bid for a 2021 Dodge Ram Pick-up Truck from Main Motorcar for an amount not to exceed $33,010.26 through the New York State Office of General Services Procurement Program Group No.: 40440, Award No.: 23166 and Contract No.: PC68941, and BE IT FURTHER, RESOLVED, that the Town Board further authorizes and directs that funding for such purchase shall be by a transfer of $33,011 from Health Insurance Account No.: 001-9060-8060 to Vehicles Account No.: 001-1620-2020 and the Town Budget Officer shall amend the 2020 Town Budget, make any adjustments, budget amendments, transfers and/or prepare any documentation necessary to effectuate payment, and BE IT FURTHER, RESOLVED, that the Town Board further authorizes and directs the Town Budget Officer to engage the services of auction company GovDeals to sell/dispose of the truck being replaced in the Building and Grounds Department identified as a year 2012 F-350 pick-up truck with 53,329 miles on it (Town Asset No.: 8967) and deposit any sales proceeds into the appropriate revenue account(s) in accordance with the Queensbury Town Code and New York State Laws, and BE IT FURTHER, RESOLVED, that the Town Board further authorizes and directs the Town Supervisor, Facilities Manager, Purchasing Agent and/or Town Budget Officer to take any and all action necessary to effectuate the terms of this Resolution. th Duly adopted this 19 day of October, 2020, by the following vote: AYES : NOES : ABSENT: r i Rank Name Model Year Make_Model &Trim Level Total Number of Vehicles NYS Price for Vehicle Phase 1 Main Motorcar 2021 RAM TRADESMAN REG CAE 1 $33,010.26 Evaluation _ 2 FALLS DODGE INC dba JOE CECCONIS CHRY: 2020 Ram 3500 Tradesman 1 $37,608.04 Evaluation 3 Robert Green Auto&Truck Inc 2019 RAM 3500 TRADESMAN REC 1 $38,440.57 Evaluation