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SERVICES\Request for Proposals—ACCEPT—Stilsing Electric-Aviation Potter Rd Rapid Flashing Beacon Project—11-2-2020
RESOLUTION AUTHORIZING ENGAGEMENT OF STILSING
ELECTRIC, INC. FOR AVIATION ROAD/POTTER ROAD
INTERSECTION PEDESTRIAN CROSSING & RECTANGULAR RAPID
FLASHING BEACON PROJECT
RESOLUTION NO.: ,2020
INTRODUCED BY:
WHO MOVED ITS
SECONDED BY:
WHEREAS, The Chazen Companies (Chazen), on behalf of the Town of Queensbury,
requested proposals for the Aviation Road/Potter Road intersection pedestrian crossing &
rectangular rapid flashing beacon project, and
WHEREAS, the Purchasing Agent and Chazen have reviewed the one and only received
proposal which was submitted by Stilsing Electric, Inc., and have recommended that the Town
Board authorize engagement of Stilsing Electric, Inc., for such services for the amount of$28,380
as delineated in Stilsing Electric, Inc.'s, 10/22/2020 proposal presented at this meeting, and
WHEREAS, Chazen has advised the Town Board that there are times when Change
Orders may become necessary for such services and has requested that the Town Board also
authorize certain Change Orders up to 10% contingency for Change Orders that they deem
necessary or appropriate,
NOW, THEREFORE, BE IT
RESOLVED, that the Queensbury Town Board hereby authorizes and directs engagement
of Stilsing Electric, Inc., for the Aviation Road/Potter Road intersection pedestrian crossing &
i
rectangular rapid flashing beacon project for the amount of $28,380 as delineated in Stilsing
Electric, Inc.'s, 10/22/2020 proposal presented at this meeting to be paid for from Capital
Construction Account No.: 001-3989-2899, and
BE IT FURTHER,
RESOLVED, that the Town Board hereby authorizes the Town Supervisor to approve
and sign Change Orders pertaining to the services up to a 10% contingency or in the total amount
not exceeding $2,838 that he and/or Chazen deems necessary or appropriate, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes the Town Budget Officer to take all
actions necessary to amend the Town Budget and effectuate a transfer of $31,218 from General
Fund 001 Fund Balance to Capital Construction Account No.: 001-3989-2899, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town Supervisor to
execute any needed agreement between the Town and Stilsing Electric, Inc.'s and/or
documentation, and the Town Supervisor, Highway Superintendent, Purchasing Agent and/or Town
Budget Officer to take such other and further actions as may be necessary to effectuate the terms of
this Resolution.
Duly adopted this 2"d day of November, 2020, by the following vote:
AYES
NOES
ABSENT:
Y
TOWN OF QUEENSBURY
AVIATION ROAD/POTTER ROAD INTERSECTION
PEOESTRIAN CROSSING&RECTANGULAR RAPID FLASHING BEACON PROJECT
PRICE QUOTE SHEET
Tease provide your quote for the project below:
item No,1-Comg!ete Project Consft-action
Lump Sum Quote Price:
DOLLARS [S
(use words) 13 (use numbers)
(~late that cast for this Rein shall include all general conditions,materials,insurance costs,mobilization,
demobilization,office and management time,labor,materials and equipment to deliver the complete
project,
Note: In case of a discrepancy between unit prices written in words and figures,the unit prices written in
words shall govern.In case of a discrepancy between unit prices quote and extended totals,the unit prices
shall govern.
The Town Board reserves the right to accept and/or reject any am all quotes and waive informalities
and minor Irregularities In quotes received,as to best serve the Interests of the Town of Queensbury
Quotes will be subject to acceptance by the Town for 45-days from the quote deadline,
Company Dame and Address:� Cs'�Iiai hedra—xnc .
'Box a-72f. NY 12 1q
As an authorized representative of the identified company,I accept all the terms and conditions
identified in Price Quotes Request for the Town of Queensbury Aviation Road/Potter Road Intersection
Pedestrian Crossing&Rectangular Rapid Flashing Beacon project and certify that the Subrnitter will
furnish,at the price herein quoted,the labor and equipment specified in this request,Project must be
completed within 45,-�days of notice to proceed from the
t^ownfissuance of P.O.
Print Name&Titfe: `1�iE`1Q�"=t
10 1 ZZ 126W
Authorized Signature Print Name to
PHONE:'S!b yb BSI FAX: 51fs-if(r>3- c 3
[quotes will not be considered unless si ned by Cornpany Authorized ReRMgntative
s
TOWN OF QUEENS1BURY
REFERENCE SHEET
All submitters are rewired to complete this form providing three (3) references of
past performance. References should involve projects and/or service situations
of similar size and scope to this quote. References must have had dealings with
the sub itter within the last thirty-six (36) months. The Town of Queensbury
reserves the right to contact any or all of the references supplied for an
evaluation of past performance in order to establish the responsiblilty of the
subrnitter before the actual award of the quote and/or contract. Completion of
the reference farm is required.
The Tom Queensbury or any of its departments may be listed as an additional
reference, but may not be substituted for any of the three required references.
SUBMIT� .S�NAME:
(1) Reference's Name: *.k Ok LV\Qr,Ott
Address ring X V115
Telephone: - IL Contact Person: -
Contract Date: 1t!4�� Amount: l , dc
(2) Reference's Nance: 1'4u a .SM1
Address
Telephone;J`-��a5 Contact Person: lnri ►Q
Contract Gate:_71,11a 12oZO Amount:
(3) Reference's Name: -
Address
LM. AS
Telephone:5J&, 7f,5-s Contact Person: . -(no -
Contract [)ate: E�1� Amount:
AFFIDAVIT OF aON-COLLUSION
, \ Q i D ,being duly sworn,do depose and state:
l. That to oonnectton with this procurement,
(A) The prices in this quote have been arrived at independently,without consultation,
cornmunicatim or agreement,for the purpose of restricting competition,as to any matter relating to
such prices with any other submitter or with any competitor,and
(B) The prices which have been quoted in this quote have not been knowingly disclosed
by the submitter and will not knowingly be disclosed by the submitter prior to opening directly or
indirectly to any other submitter or to airy competitor;and
(C) No attempt has been made or will be made by the submitter to induce any ether perms
or firm to submit or not to submit a quote for the purpose of restricting competition.
2. The undersigned further states;
(A) Affiant is the person in the submitter's organization responsible NNithin that
organization for the decision as to the prices being quote herein and that Affiant has not participated,
and will not participate,in any action contrary to(1)(A)through(I)(C)above;or
(B) (1) Afftant is not the person in the submitter's organization responsible within
that organization for the decision as to the prices being quote herein but that Affiant has been
authorized in writing to act as agent for the persons responsible for such decision in certifying that
such pemons have not participated,and will not participate,in any anion contrary to(1)(A)through
(1)(C)above,and as their agent does hereby so certify;and
(2) AMant has not participated and will not participate,in any action contrary to
(1)(A)through(1)(C)above,
I It is expressly understood that the foregoing statements, representations, and premises are
trade as a condition to the right of the submitter to receive paymerA tiler any award made hereunder,
Signed
Subscribed and sworn to before me this 9lay of
tc�tary Public
m +�
11r?_(y1 1 i 19746
THE
Chazen IVQP,TH COUNTRY OFFICE
Civil Engineers 20 Elm Street,Suite 110
Land Surveyors
— Planners Glens Falls, NY 12801
C OM PAN I ES`' Environmental&Safety Professionals Landscape Architects P:518.812.0513 or 888.539.9073
Proud to be Employee owned Transportation Planners&Engineers www.chazencompanies.com
October 26,2020
Town of Queensbury
Town Supervisor,John Strough
Town of Queensbury
742 Bay Road
Queensbury, NY 12804
Delivered via email only(QbySupervisor@queensbury.net)
Re: Contractor Quote Analysis—(Quotes Collected on October 23, 2020)
Aviation Road/Potter Road Intersection and Pedestrian Crossing&Rectangular
Rapid Flashing Beacon Project
Town of Queensbury, Warren County, New York
Chazen Project#92000.13
Dear Mr.Strough
On Friday, October 23, 2020, the Aviation Road/Potter Road Intersection and Pedestrian Crossing &
Rectangular Rapid Flashing Beacon Project quote opening was held. One (1) quote was received for the
project, as follows:
• Base Quote:$28,380.00;(Stilsing Electric, Inc.)—Sole Quote for this Contract
The Chazen Companies (Chazen) has reviewed the submitted information from Stilsing Electric, Inc., and
has found it to be complete as requested in the price quote solicitation.
Chazen has not contacted the references for Stilsing Electric, Inc. Chazen has previously worked with
Stilsing Electric, Inc.and their work was found to be completed satisfactory.
Stilsing Electric, Inc.'s quote (including Qualifications, and other data) is attached and was also reviewed
during the background verification.
Recommendation
Based on the information presented herein, Chazen would not take exception to the Town awarding the
project to Stilsing Electric, Inc. as lump sum project, pending attorney review and acceptance.
Thank you for your time and consideration of this matter. Please feel free to contact me at 518-824-1929
if you have any questions or require additional information.We are also available for a call with the Town
to discuss the award further should the Town desire.
i
Sincerely,
Sean M. Doty, P.E.,LEED AP,CMS4S
Principal
Manger, Municipal Engineering Services
Encl.:Stilsing Electric, Inc. Bid
cc: Joanne Watkins,Town Accountant
Pamela Hunsinger, Legal Assistant
Barbara Tierney, Budget Officer
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