4.09 t.
4.9
FINANCIAU2020U'aving and Milling—Increase in$to Peckham and Rifenberg—1 I-2-2020
RESOLUTION AUTHORIZING INCREASE IN COSTS RELATED TO
OUTSOURCING OF MILLING AND/OR PAVING WORK AND
PURCHASE OF RELATED MATERIALS
RESOLUTION NO.: ,2020
INTRODUCED BY:
WHO MOVED ITS
SECONDED BY:
WHEREAS, by Resolution No.: 278,2020 the Town Board approved of the Highway
Superintendent's outsourcing of milling and/or paving work within the Town(Project) as follows:
1. complete milling and traffic control to Rifenberg Construction for the amount of
$53,131.65 under Warren County Bid for Cold Milling of Pavement for Highway
Rehabilitation(#WC-11-19) pricing;
2. complete paving and traffic control to Peckham Companies (Peckham) for the
amount of $108,160 under New York State Office of General Services Group
#31502, Award#23148 pricing; and
3. type 6 top course materials and asphalt delivery costs for the amount of$215,224.80
per Warren County Bid#WC-12-20 pricing; and
WHEREAS, Resolution No.: 278,2020 further authorized the Highway Superintendent to
approve and sign Change Orders pertaining to the Project up to a five-percent (5%) contingency
or in the total amount not exceeding $18,826 that he deemed necessary or appropriate, and
WHEREAS, the Highway Superintendent has advised that due to unforeseen problems at
the job site that have since been resolved, Peckham purchased $13,131.52 in additional type 6 top
course materials and/or asphalt delivery costs and Rifenberg provided additional milling and traffic
control services in the amount of$3,537.52 for a total of$16,669.04 above the Project contingency,
and
WHEREAS, the Highway Superintendent further advised that the amount due to Peckham
for complete paving and traffic control totaled $110,770.68, which was $2,797.32 below the
contingency for that portion of the Project, and
WHEREAS, the Highway Superintendent has therefore requested that the Town Board
authorize the total increase in the Project's contingency in the amount of$13,872,
NOW, THEREFORE, BE IT
RESOLVED, that the Queensbury Town Board hereby authorizes and ratifies an increase in
the outsourcing of milling and/or paving work Project contingency in the amount of $13,872 as
specifically delineated in the preambles of this Resolution, to be paid from Chips Capital
Construction, Account No.: 004-5112-2899 and authorizes and directs the Town Budget Officer to
increase revenues in Chips Revenue Account No.: 004-0000-53501 by $13,872, increase Chips
Capital Construction Account No.: 004-5112-2899 by $13,872, amend the 2020 Town Budget,
make any adjustments, budget amendments, transfers and/or prepare any documentation
necessary to effectuate payment, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town Supervisor to
execute any needed documentation and the Town Supervisor, Highway Superintendent, Purchasing
Agent and/or Town Budget Officer to take such other and further actions as may be necessary to
effectuate the terms of this Resolution.
Duly adopted this 2"d day of November, 2020, by the following vote:
AYES
NOES
ABSENT:
1`o•zizr(f QirerttsG�n.1
HighwayDavid Duell
Department
7 b2 Bay Road—()ueensiiurti-, NY I 2s()1� IIighway Superintendent
f'lu>ne: (:�t8) 7(i t- 111 (,5t8) 761-8`�1`}
j' Mark Benware
nr
Deputy Iligh«ay;superintendent
(518) 761-82Io
October 27, 2020
To: Town Board Members,
Cc:John Strough, Pam Hunsinger, Barb Tierney and Joanne Watkins.
The Highway Dept. has received the invoices from the Milling and Paving Project in Resolution 278.
We have reviewed the invoices and have found they are over the 5%contingency because of unforeseen
problems that have resolved at the job site from the contractors.
Rifenburg Milling exceed the milling depth by 2"or less which then the Peckham Material had to match
the depth with more material.
Peckham Material also needed to apply a layer of Tack coat to Luzerne Mt Road that was not in the bid
but is a very important part of paving the Luzerne Mt Road to keep the pavement adhered to the road.
The Highway Superintendent is asking the Town Board approval for the increase of the Chips Capital
Construction account.
Thankyou
Dave Duell
Town of Queensbury Highway Superintendent
RIFENBURG CONSTRUCTION, INC. Invoice ID: 32001-21
159 BRICK CHURCH ROAD Invoice Date: 09/30/2020
TROY, NY 12180 Draw ID: 21
518 279-3265 Customer ID: TOWQUE
To: Job Location:
TOWN OF QUEENSBURY MILLING
742 BAY ROAD
QUEENSBURY, NY 12804 ' VARIOUS STREETS
PROPOSAL#20-0001 Ship Via: None
Unit of
Item Description Ticket#/date Units Measure Unit Price Amount
1 SEPTEMBER 16, 2020 -GARRISON RD. 5,420.00 SY 1.65 8,943.00
2 SEPTEMBER 16, 2020-HIGHLAND SPRING 4,000.00 SY 1.65 6,600.00
3 SEPTEMBER 17, 2020-GURNEY LANE 19312.00 SY 1.65 31,864.80
4 SEPTEMBER 18, 2020-LUZERNE RD. 7,223.00 SY 1.65 11,917.95
Amount Billed $59,325.75
Total Tax
Retainage Held
DATE DUE: 10/30/2020 Amount Due $59,325.75
A finance charge of 1.5% per month will be added to any amounts over 30 days past due.
'D
TO: Town of(ILa3inisbury
742 Bay Road
Gvaarlsb"N MV A 2W
w+Jrf terse:
Duo -!1/-j.?inM
20-2237 5226-Town fX Oi jearisnury 2020 Pa,jazj 30
Item Dastwipticki AwK,11m
2 :200 Paring Gairlscn Road 2"T-6 Top 0.00 O.G01 0.00 LS 0.V 01 0 Z18.e-10.00! IiO,gtiO.001 1(1100%
1(1626 X W) 1 I
400 Paving Gurney Lane 2'T-O(70001 X 0.00 0.00! 0.00 LS 0.00o "33,WO.Cr: A3,1180.06 i00.COV
20')
8 1800 Paying Lu7arne Read�T-8(2S55'9 437,650.00 0.00 0.001 0.00 LS 0.00 ;37,660.00' 37,5eO.Ocl. 100.001/1
122) 1
to 'low Paying Highland Spring Wsy 2'T.6 OAJJ 0.00; 0.00 LS 0.00Q 18,29ONT '100.DO%
((1500'X 24')
12 1200 Dilute&Tec!,Copt '058.50 450.0 f10.091 470A) GAL 2.1 SO ',1,0OiAO! 1.C-3 I.I ri 104.,4%
13 ;1300 Tac,Olattibutor $3.300.0 20.(1) 10.00; 10.00 HRS W.Ooc: $1,650.C9i 1,ze9.00 50.00%
15 101luted Tack Coat-Odobaf 20V 4.00 0.00 470.00 1,70.00 GAL -O.OV 1 i.-i0.42 i �0.42 1 0.00%
{ i I
i � ►
1
(7-
L pit
Please detach and return this stub with your payment
Make check payable to: Peckham Industries, Inc For copies of Invoices and tickets,please visit our
PO Box 1055 Customer Portal at
Albany, NY 12201-1055 www.peckham.com/porta
§R[CS Subtotal Tax Amount Arriourit Invoice Number: 20-2237-01
$110,770.68 Customer Number: 181362
Invoice Date: 10113120
Customer: Town of QUeensbury Highway Dept.
742 Bay Road
Queensbury,NY 12804
Page 1 of I
MO ICE
Invoice Number: 912705
Peckhatn-t Materials Corp
t Invoice Date: 10/10/2020
A subsidiary oJPerkham halustries.htc. �'t �r
PO Box 1055 1 Albany NY 12201.1055 S 914-949.2000
Sold To
Town of Queensbury Highway Dept.
742 Bay Road
Queensbury, NY 12804
CU50 Plant Pt)Numhrr I3cscriptism Terms
181362 Hudson Falls HMA Net 30 Days
Dale ltrmtl Drwripuen Ut)T ltcmri?tlt./lllli# I)nit Oty Unit Pries NOAml FITT Freight Ami
10/05 1257 403.17 M TYPE 6 TOP TON 2.94 53.000 155.82 155.82
10/05 1259 403,19 M TYPE 7 TOP 10/1 rI TON 426.85 56.000 23,903.60 23 903.60
/Tt t tLn i
10/05 3882 TRANS CHG ZONE 500 10/1 ,ti. r.G TON 426.85 5.000 2,134.25 2,134.25
10/05 S10 Escalation r'w TON 2.94 .1.800 -5.29 -5.29
10105 S10 Escalation TON 426.85 -1.963 -837.92 •837.92
10106 1257 403.17 M TYPE 6 TOP TON 2.07 53.000 109.71 109.71
10106 1257 403.17 M TYPE 6 TOP 1016 TON 1.086.90 53.000 57,605.70 57,605.70
10/06 1258 403.17 M TYPE 61`3 TOP 10/6 TON 10.11 53,000 535.83 535.83
10/06 3882 TRANS CHG ZONE 500 1016 3 TON 1,051.86 5.000 5.259.30 5.259.30
1(i
10106 S10 Escalation �t�' TON 1.099.08 -1.800 -1.978.33 -1,978.33
10107 1257 403.17 M TYPE 6 TOP 1016 ty?�� TON 606.62 53.000 32,150.86 32,150.86
10107 3882 TRANS CHG ZONE 500 1016 t / TON 606.62 5.000 3,033,10 3,033.10
10107 $10 Escalation TON 606.62 -1.800 -1,091.93 -1,091.93
10108 1257 403.17 M TYPE 6 TOP ' TON 3.01 53.000 159,53 154.53
10108 1257 403.17 M TYPE 6 TOP 10/6 ) TON 343.27 53,000 18,193.31 18.193.31
10108 3882 TRANS CHG ZONE 500 1 / TON 343.27 5.000 1.716.35 1,716.35
10108 S10 Escalation TON 346.28 -t.800 -623.31 -623.31
10/09 1257 403.17 M TYPE 6 TOP 10/9 y(?(/i�}�' TON 886.17 53.000 46,967.01 46,967.01
10/09 1258 403.17 M TYPE 6F3 TOP /• TON 4.18 63.000 221.54 221.54
10109 3882 TRANS CHG ZONE 500 10/9 I'M(` ��t TON 798.34 5.000 3.991.70 3,991.70
10109 S10 Escalation TON 890.35 -1.800 -1,602.61 -1,602.61
I7ixrtumava�Jalrtc If?Dora Frmn Rccciln urinsmcc Vrl'Wrtotnl Rate Tat Arcvant
189.998.22 189.998.22
Please detach and return this stub tvith your payment
Nlake check payable to Peckham Industries,Inc For copies of invoices and tickets,please visit our
PO Box 1055 Customer Portal at
Albany,NY 12201-1055 www.peckham.com/portal
Saks StMOV l 'Tax Amrnrm Amount
Invoice Number: 912705
189,998.22 0.00 189,998.22
Customer Number: 181362
Discount available within. 11)Davy of Jnvoicr hair
Invoice Date: 10/10/2020
Plant: Hudson Falls HMA
Customer Town of Queensbury Highway Dept.
742 Bay Road
Queensbury, NY 12804
E'
irSta:aneJ b:E}i+:.c,»:en;3u.:,r. 'sr.� .,:•.r:p,t„m,;�� u, ,'UHc
Vendor Res Contingency Total Paid (Over)/under
PECKHAM MATERIALS 215,224.80 0.05 10,761.24 225,986.04 239,117.56 (13,131.52)
PECKHAM ROAD' 108,160.00 0.05 5,408.00 113,568.00 110,770.68 2,797.32
RIFENBURG 53,131.65 0.05 2,656.58 SS,788.23 59,325.75 (3,537.52)
18,825.82 395,342.27 409,213.99 (13,871,72) 0.00
RESOLUTION RESCINDING RESOLUTION NO.: 252,2020 AND
AUTHORIZING OUTSOURCING OF MILLING AND/OR PAVING WORK
AND PURCHASE OF RELATED MATERIALS
RESOLUTION NO.: 278,2020
INTRODUCED BY: Mrs. Amanda Magee
WHO MOVED ITS ADOPTION
SECONDED BY: Mr. George Ferone
WHEREAS, by Resolution No.: 252,2020, the Queensbury Town Board approved of the
Town Highway Superintendent's outsourcing of milling and/or paving work on certain roads within
the Town of Queensbury to Peckham Companies(Peckham),and
WHEREAS, no contract between the Town and Peckham has been entered into regarding
this work, and
WHEREAS, the Town Board wishes to rescind Resolution No.: 252,2020 and authorize the
outsourcing of milling and/or paving work on certain roads within the Town of Queensbury
(Project)as follows:
1) complete milling and traffic control to Rifenberg Construction for the amount of
$53,131.65 per Warren County Bid for Cold Milling of Pavement for Highway
Rehabilitation(#WC-11-19) pricing;
2) complete paving and traffic control to Peckham Companies (Peckham) for the amount
of $108,160 per New York State Office of General Services Group #31502, Award
#23148 pricing; and
3) type 6 top course materials and asphalt delivery costs for the amount of$215,224.80 per
Warren County Bid#WC-12-20 pricing;
for a cost of$376,516.45, and
WHEREAS, the Highway Superintendent has advised the Town Board that there are
times when Change Orders may become necessary for such Project and has requested that the
Town Board also authorize him to approve and sign certain Change Orders up to a five-percent
(5%) contingency for Change Orders that he deems necessary or appropriate,
NOW,THEREFORE, BE IT
RESOLVED, that the Queensbury Town Board hereby rescinds Resolution No.: 252,2020,
and
BE IT FURTHER,
RESOLVED, that the Town Board hereby approves of the Town Highway Superintendent's
outsourcing of milling and/or paving work on certain roads within the Town of Queensbury
(Project)as follows:
1) complete milling and traffic control to Rifenberg Construction for the amount of
$53,131.65 under Warren County Bid for Cold Milling of Pavement for Highway
Rehabilitation(#WC-11-19)pricing;
2) complete paving and traffic control to Peckham Companies (Peckham) for the amount
of$108,160 under New York State Office of General Services Group #31502, Award
#23148 pricing;and
3) type 6 top course materials and asphalt delivery costs for the amount of$215,224.80 per
Warren County Bid 4WC-12-20 pricing;
and
BE IT FURTHER,
RESOLVED, that the Town Board hereby authorizes the Highway Superintendent to
approve and sign Change Orders pertaining to the Project up to a five-percent (5%) contingency
or in the total amount not exceeding$19,826 that he deems necessary or appropriate, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes that this Project in the amount of
$376,516.45, plus a contingency of$18,826,for a total Project cost of$395,342.45, be paid from
Chips Capital Construction, Account No.: 004-5112-2899 and authorizes and directs the Town
Budget Officer to increase revenues in Chips Revenue Account No.: 004-0000-53501 by $46,350,
increase Chips Capital Construction Account No.: 004-5112-2899 by $46,350, amend the 2020
Town Budget, make any adjustments, budget amendments, transfers and/or prepare any
documentation necessary to effectuate payment, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town Supervisor,
Town Budget Officer, Highway Superintendent, Town Purchasing Agent and/or Town Clerk to
take any steps necessary to effectuate the terms of this Resolution.
Duly adopted this 17'h day of August, 2020, by the following vote:
AYES: Mrs. Magee, Mr. Strough, Mr. Metivier, Mr. Freer, Mr. Ferone
NOES: None
ABSENT: None
RESOLUTION AUTHORIZING OUTSOURCING OF MILLING AND/OR
PAVING WORK AND PURCHASE OF RELATED MATERIALS
TO PECKHAM COMPANIES
RESOLUTION NO.: 252, 2020
INTRODUCED BY: Mr. Anthony Metivier
WHO MOVED ITS ADOPTION
SECONDED BY: Mrs. Amanda Magee
WHEREAS, the Town of Queensbury's Highway Superintendent has requested Town
Board approval to outsource milling and/or paving work on certain roads within the Town,and
WHEREAS, the Highway Superintendent has recommended such outsourcing to Peckham
Companies (Peckham) for the amount of$242,184.08 for labor and equipment and $215,224.80 for
type 6 top course materials and asphalt delivery costs per Warren County Bid #WC-12-20 pricing,
for a total Project cost of$457,408.88 in accordance with Peckham's 7/17/20 Proposal, and
WHEREAS,New York State Bidding is not required as such work is under New York State
Office of General Services Group 431502, Award#23148, and
WHEREAS, the Highway Superintendent has advised the Town Board that there are
times when Change Orders may become necessary for such Project and has requested that the
Town Board also authorize him to approve and sign certain Change Orders up to a five-percent
(5%) contingency for Change Orders that he deems necessary or appropriate,
NOW, THEREFORE, BE IT
RESOLVED, that the Queensbury Town Board hereby approves of the Town Highway
Superintendent's outsourcing of milling and/or paving work on certain roads within the Town of
Queensbury to Peckham Companies (Peckham) State Contractor #PC68572, for the amount of
$242,184.08 for labor and equipment in accordance with New York State Office of General
Services Group #31502, Award 423148, and $215,224.80 for type 6 top course materials and
asphalt delivery costs per Warren County Bid #WC-12-20 pricing, for a total project cost of
$457,408.88 in accordance with Peckham's 7/17/2020 Proposal substantially in the form presented
at this meeting, to be paid from Chips Capital Construction, Account No.: 004-5112-2899, and
BE IT FURTHER,
RESOLVED, that the Town Board hereby authorizes the Highway Superintendent to
approve and sign Change Orders pertaining to the Project up to a five-percent (5%) contingency
or in the total amount not exceeding $22,870 that he deems necessary or appropriate, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs Town Budget Officer to
increase revenues in Chips Revenue Account No.: 004-0000-53501 by $131,279, increase Chips
Capital Construction Account No.: 004-5112-2899 by $131,279, amend the 2020 Town Budget,
make any adjustments, budget amendments, transfers and/or prepare any documentation
necessary to effectuate payment, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town Supervisor,
Highway Superintendent and/or Budget Officer to take all such other and further actions as may be
necessary to effectuate the terms of this Resolution.
Duly adopted this 3 d day of August, 2020, by the following vote:
AYES Mr. Metivier, Mr. Freer, Mr. Ferone, Mrs. Magee, Mr. Strough
NOES None
ABSENT: None