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165.2009 RESOLUTION AUTHORIZING ENGAGEMENT OF SHELTER PLANNING & DEVELOPMENT, INC. TO PROVIDE ADMINISTRATIVE AND PROGRAM IMPLEMENTATION ASSISTANCE IN CONNECTION WITH $400,000 IN GRANT FUNDS RECEIVED FROM NEW YORK STATE OFFICE OF COMMUNITY RENEWAL RESOLUTION NO.: 165, 2009 INTRODUCED BY: Mr. Tim Brewer WHO MOVED ITS ADOPTION SECONDED BY: Mr. John Strough WHEREAS, by Resolution No.: 203,2008 the Queensbury Town Board authorized submission of an application to the New York State Office of Community Renewal (DHCR), and WHEREAS, the grant application was submitted and the Town was awarded a grant in the amount of $400,000 from the New York State Office of Community Renewal, such funds to be used for housing rehabilitation, and WHEREAS, the Town has solicited proposals from qualified consultants pursuant to 24 SFR 85 to provide program administration and implementation services for the funded housing rehabilitation program and assistance with the preparation of other housing, public facilities and economic development grant applications and their administration, and th WHEREAS, the Senior Planner has reviewed the two proposals received by March 5, 2009 in response to this solicitation and recommends that the Town enter into an Agreement with Shelter Planning & Development for such services, and WHEREAS, the Town wishes to authorize an Agreement with Shelter Planning & Development, Inc. for provision of the Year 2008 program implementation and administration services, and a proposed Contract for Professional Services between the Town and Shelter Planning is presented at this meeting, and WHEREAS, the Town also wishes to authorize and agreement with Shelter Planning & Development, Inc. for assistance with the preparation of other housing, public facilities and economic development grant applications and their administration, and a proposed Contract for Professional Services between the Town and Shelter Planning is presented at this meeting. NOW, THEREFORE, BE IT RESOLVED, that the Queensbury Town Board hereby authorizes and directs engagement of Shelter Planning & Development, Inc., for provision of Year 2008 CDBG program implementation and administration assistance services in connection with grant monies received by the Town of Queensbury referenced in the preambles of this Resolution and as set forth in the Contract for Professional Services substantially in the form presented at this meeting, and BE IT FURTHER, RESOLVED, that the costs for Shelter Planning’s services shall not exceed the fixed fee of twenty-nine thousand dollars ($29,000.00) for such program implementation and administration, plus an amount not to exceed forty-four thousand dollars ($40,000.00) for project-related implementation services for each housing unit rehabilitated under the Program, as specifically delineated in the Contract, and BE IT FURTHER, RESOLVED, that payment for these expenses shall be paid from the Town’s 2008 CDBG Program Grant funding from the New York State Office of Community Renewal, and BE IT FURTHER, 2 RESOLVED, that Queensbury Town Board hereby authorizes and directs engagement of Shelter Planning & Development, Inc., for assistance with the preparation of other housing, public facilities and economic development grant applications and their administration for the period May 1, 2009 through April 31, 2012, and BE IT FURTHER, RESOLVED, that the Town Board further authorizes and directs the Town Supervisor to execute the Contracts between the Town and Shelter Planning presented at this meeting, and BE IT FURTHER, RESOLVED, that the Town Board further authorizes the Town Supervisor, Senior Planner and/or Town Budget Officer to take any other action necessary to effectuate the terms of this Resolution. th Duly adopted this 4 day of May, 2009 by the following vote: AYES : Mr. Metivier, Mr. Montesi, Mr. Strough, Mr. Brewer, Mr. Stec NOES : None ABSENT : None 3