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222.2009 RESOLUTION AUTHORIZING ENGAGEMENT OF MATTHEWS CREMATION GROUP TO PERFORM CREMATORY RETORT REPAIRS RESOLUTION NO.: 222, 2009 INTRODUCED BY: Mr. John Strough WHO MOVED ITS ADOPTION SECONDED BY: Mr. Ronald Montesi WHEREAS, by Memorandum dated June 3, 2009, the Town of Queensbury Cemetery Commission requested that the Town Board authorize Matthews Cremation Group as a single source vendor to perform annual Crematory Retort inspections and repairs on the Crawford and Power Pak Cremation Unit at the Pineview Cemetery, and WHEREAS, such inspections and repairs shall not exceed $20,000, and WHEREAS, Matthews Cremation Group has performed annual Crawford and Power Pak Retort inspections, is accepted by the New York State Department of Environmental Services as meeting statutory requirements regarding inspections, and is the manufacturer of these retorts, possessing proprietary engineering drawings and specifications for such equipment, and for these reasons, the Town Board wishes to waive the Town Purchasing Policy’s two (2) quotes, self-imposed bidding requirement in this instance, and WHEREAS, the Town will adhere to all New York State Law bidding requirements, and WHEREAS, this will ensure that the Town’s retorts will continue to operate in a safe and efficient manner while continuing to meet DEC’s regulatory requirements, and WHEREAS, the cost of inspections and repairs currently needed at the Pineview Cemetery, proposed to be provided by Matthews Cremation Group, will cost $4,800 per unit (under $20,000), not th not including freight charges, as delineated in its January 5, 2009 proposal, and the Cemetery Superintendent and Cemetery Commission have requested authorization for such repairs, NOW, THEREFORE, BE IT RESOLVED, that for the reasons outlined above, in these circumstances the Queensbury Town Board hereby waives its requirement under the Town of Queensbury’s Purchasing Policy for two (2) written quotes, and BE IT FURTHER, RESOLVED, that the Queensbury Town Board hereby authorizes and directs engagement of Matthews Cremation Group to inspect and repair the Crawford Cremation Unit at the Pineview th Cemetery as set forth in Matthews Cremation Group’s January 5, 2009 Proposal presented at this meeting, for an amount not to exceed $4,800 per unit (under $20,000), not including freight charges, and BE IT FURTHER, RESOLVED, that such authorization is contingent upon Matthews Cremation Group providing the Town with satisfactory proof of insurance prior to commencing work for the Town, and BE IT FURTHER, RESOLVED, that the Town Board authorizes and directs that payment shall be made from Building Repairs Account No.: 002-8810-4070, and BE IT FURTHER, 2 RESOLVED, that the Town Board further authorizes and directs the Town Supervisor, Cemetery Superintendent and/or Town Budget Officer to take such other and further actions as may be necessary to effectuate the terms of this Resolution. th Duly adopted this 15 day of June, 2009, by the following vote: AYES : Mr. Montesi, Mr. Strough, Mr. Brewer, Mr. Stec, Mr. Metivier NOES : None ABSENT: None 3