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2009-11-30 SP MTG. #44 SPECIAL TOWN BOARD MEETING 11-30-2009 MTG. #44 1 SPECIAL TOWN BOARD MEETING MTG. #44 NOVEMBER 30, 2009 RES. 364-366 7:00 p.m. TOWN BOARD MEMBERS PRESENT SUPERVISOR DANIEL STEC COUNCILMAN ANTHONY METIVIER-Absent COUNCILMAN RONALD MONTESI COUNCILMAN JOHN STROUGH COUNCILMAN TIM BREWER TOWN OFFICIALS Town Counsel Bob Hafner Sr. Planner-Stu Baker Water Superintendent-Bruce Ostrander Wastewater Superintendent-Mike Shaw Representatives from Barton and Loguidice DISCUSSION: MAIN STREET UPDATE – BARTON & LOGUIDICE Supervisor Stec-Opened the Meeting – noted that all Board Members are present except for Councilman Metivier who is out of town. Update on underground utilities and bids on the project. Representative of Barton and Loguidice-Costs: Water and Sewer - All the easements have been secured, over thirty. Town Counsel Hafner-What we have paid landowners is just under six hundred and sixty thousand all have been paid except one that will be about four thousand. Explained eminent domain procedure. Representative of Barton and Loguidice-The utilities were strip easements along the frontage with box out for the above ground structures. The water is in the roadway on the north side on the west bound lane, the sewers are under the sidewalk which is in the road right of way. All the private utilities are in a common utility strip mostly on the south side. Councilman Montesi-Did we figure that we would pay that much? Town Counsel Hafner-That was in our expectation. Representative of Barton and Loguidice-Bids were let by Warren County three bids received-low bid was slightly under the bid estimate, 15,346 million, the entire project. The recommendation for award has been completed by Clough Harbour the County’s consultant, the County has sent that on for DOT approval. This covers everything except the work that the utility companies were going to do. National grid will have their own contractor. Verizon and Time Warner will also run utilities through an underground conduit. Those companies will have their own inspectors reviewing the conduit installation. Councilman Strough-We will have several conduits that are empty that we own and we could lease to those that need it in the future. Representative of Barton and Loguidice-All the services going from the main line trench to the houses and reup the houses. Supervisor Stec-No out of pocket to the homeowner unless they need to upgrade their own services. SPECIAL TOWN BOARD MEETING 11-30-2009 MTG. #44 2 Representative of Barton and Loguidice-This will not include interior wiring, we will go only to the meter and all the lateral work. Eighty percent funded by Federal and fifteen by State five percent the Town. Spoke about the kiosk and the Richardson Street enhancements. Supervisor Stec-Spoke to Lake to Locks Passage Program, to possibly fund the kiosk .. looking into occupancy tax funds as a source. Councilman Strough-Talked about having a bus stop site at the kiosk. Representative of Barton and Loguidice-The County will be paying for part of the water, whatever they disturb they pay for, we decided to upsize so the Town will pay the difference and the addition of new water lines the Town will pay for and a portion of the road where they were not affecting the profile. Councilman Montesi-Total water improvements is a million three and our share will be five hundred thousand. Representative of Barton and Loguidice-We are about a half million under the figures of June. Regarding Water, we did a map and plan of the district for the improvements we estimated one three for everything, the town portion to be paid from the district fund is five hundred and fifty thousand. Sewer-total estimated cost in the map, plan and report, was one point five six million the bond resolution for the district was completed in Dec. of 08 at one four … bid and contingency and ten percent CACA came to about one million four we are well under what as estimated for the sewer. Supervisor Stec-When will the project be started? Representative of Barton and Loguidice-I am hearing they want to start in December….in the contract all the utility work will be done by March 25, 2011, all water, sewer and drainage and making sure the underground trench is placed, the wires pulled and energized the services are re-upped and all the poles are gone. It is a two year construction period, all of next year will be utilities, all the year after will be the road. Wastewater Supt. Shaw-This project is out of the norm for both water and sewer, basically when we do a project it is under our control, this being under a County Project I need to be clear on what my responsibilities will be as far as daily issues or payment requests coming from contractors who authorizes and reviews and who pays for it and who keeps track of change orders and how is the Board involved? Representative of Barton and Loguidice-When the agreement is put in place between the County and the Town, regarding payments, a contractor will submit a pencil copy of the estimate together we have our inspector review it, if everything is fine he will send it to us we communicate with you and you review it before it all gets authorized. It will not go to the Town Board for approval it will go thorough Clough Harbour and the County process for payment to the contractor. Wastewater Supt. Shaw-Does a change order happen the same way? Representative of Barton and Loguidice-A change order will be the same way. Water Supt. Ostrander-The five hundred and fifty thousand will go into a fund that the County controls? Representative of Barton and Loguidice-Yes. Supervisor Stec-The sewer bond is in place the water money is there already, the balance is what we will end up bonding. Will we front them all the money all at once? Representative of Barton and Loguidice-That is they way DOT requires it. SPECIAL TOWN BOARD MEETING 11-30-2009 MTG. #44 3 Supervisor Stec-Discussed open supplement to contract with Barton & Loguidice Representative of Barton and Loguidice-Everything that we have billed has been paid. We have estimated that we will have one construction observer for one year, for sewer, water, under-grounding trenching, all the services kiosk and trail, including change orders, submittals, payment request reviews, project meetings this will be part of the numbers that have been talked about. All the pole boxes, hand holds, three phase transformers, they are all provided in the two million dollar fee from National grid, but it is all installed under the one point four by the contractor. Councilman Strough-The three hundred and ninety nine thousand four hundred, does that take us up to putting in grass and trees? Representative of Barton and Loguidice-That should be it. Supervisor Stec-The three hundred and ninety nine four, there is some of it in the water numbers, and some in the wastewater numbers… Representative of Barton and Loguidice-We will track it because we know it goes Town General Fund, Sewer Dist.,… Supervisor Stec-My concern is that it is not over and above the four point nine … Representative of Barton and Loguidice-It is part of those numbers. RESOLUTION CALLING FOR AN EXECUTIVE SESSION RESOLUTION NO. 364. 2009 INTRODUCED BY: Mr. Tim Brewer WHO MOVED FOR ITS ADOPTION SECONDED BY: Mr. John Strough RESOLVED, that the Town Board of the Town of Queensbury hereby moves into and Executive Session to discussion on going National Grid litigation. th Duly adopted this November 30, 2009 by the following vote: AYES: Mr. Montesi, Mr. Strough, Mr. Brewer, Mr. Stec NOES: None ABSENT: Mr. Metivier RESOLUTION ADJOURNING EXECUTIVE SESSION RESOLUTION NO. 365. 2009 INTRODUCED BY: Mr. Tim Brewer WHO MOVED FOR ITS ADOPTION SECONDED BY: Mr. Ronald Montesi RESOLVED , that the Town Board of the Town of Queensbury hereby adjourns its Executive Session. th Duly adopted this 30 day of November, 2009 by the following vote: AYES: Mr. Montesi, Mr. Strough, Mr. Brewer, Mr. Stec NOES: None SPECIAL TOWN BOARD MEETING 11-30-2009 MTG. #44 4 ABSENT: Mr. Metivier NO ACTION TAKEN RESOLUTION ADJOURNING TOWN BOARD MEETING RESOLUTION NO. 366.2009 INTRODUCED BY: Mr. Ronald Montesi WHO MOVED FOR ITS ADOPTION SECONDED BY: Mr. Tim Brewer RESOLVED, that the Town Board of the Town of Queensbury hereby adjourns its Town Board Meeting. th Duly adopted this 30 day of November, 2009 by the following vote: AYES: Mr. Montesi, Mr. Strough, Mr. Brewer, Mr. Stec NOES: None ABSENT: Mr. Metivier Respectfully submitted, Miss Darleen M. Dougher Town Clerk-Queensbury