4.1 io
4.1
FINANCIAU202ITURCHASE—Pick-up Truck for Highway-Piggybacking Onondaga County—VanBortel Ford—Capital Reserve-30 Day
Permissive-1-1 1-2021
RESOLUTION AUTHORIZING PURCHASE OF 2021 FORD F-550 XL
PICK-UP TRUCK FOR HIGHWAY DEPARTMENT
RESOLUTION NO.: ' ,2021'
INTRODUCED BY:
WHO MOVED ITS ADOPTION
SECONDED BY:
WHEREAS, the Town of Queensbury's Highway Superintendent has requested Town
Board approval to purchase a 2021 Ford F-550 Pick-up Truck, and
WHEREAS, the New York,State Legislature adopted legislation allowing any political
subdivision in New York State to "piggyback" off an existing County/State Bid and therefore in
this instance, the Town of Queensbury is "piggybacking" with Onondaga County Bid 4 ONGOV-
106-19 2021 for a 2021 Ford F-550 XL Regular Cab 4x4 Pick-up Truck(Truck), and
WHEREAS, such Truck is available through Van Bortel Ford, Inc. for the total amount of
$63,789.34 as set forth in Van Bortel Ford, Inc.'s Vehicle Purchase Proposal dated December 21",
2020 presented at this meeting,and
WHEREAS, the Town of Queensbury will adhere to all New York State bidding
requirements, and
WHEREAS, the Town Board wishes to authorize such purchase with withdrawals and
expenditures to be from Capital Reserve No. 64 to fund this capital purchase, and
WHEREAS, in accordance with New York State General Municipal Law §6(c), the Town
i
Board is authorized to withdraw and expend funds from Capital Reserve No. 64 subject to
permissive referendum,
NOW,THEREFORE, BE IT
RESOLVED, that the Queensbury Town Board hereby approves and authorizes the Town
Highway Superintendent's purchase of a 2021 Ford F-550 XL Regular Cab 4x4 Pick-up Truck
(Truck), from Van Bortel Ford, Inc., as set forth in Van Bortel Ford, Inc.'s Vehicle Purchase
Proposal dated December 21s`, 2020 substantially in the form presented at this meeting and in
accordance with Onondaga County Bid # ONGOV-106-19 2021, for the total amount of
$63,789.34 to be paid from Vehicles Account No.: 004-5130-2020, and
BE IT FURTHER,
RESOLVED, that the Town Board hereby finds that the withdrawals and expenditures for
such capital purchase are expenditures for which the Capital Reserve Fund No. 64 was established,
and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs establishment of
appropriations and estimated revenues as follows:
• 001-9901-9128-0064 Transfer to Operating Funds - $63,789.34
• 004-0000-55031 Interfund Revenues - $63,789.34
• Vehicles Account No.: 004-5130-2020 - $63,789.34
and
V
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town Budget Officer
to amend the Town Budget, make any adjustments, budget amendments, transfers or prepare any
documentation necessary to establish such appropriations and estimated revenues and effectuate
payment, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town Supervisor,
Highway Superintendent and/or Budget Officer to take such other and further actions as may be
necessary to effectuate the terms of this Resolution, and
BE IT FURTHER,
RESOLVED, that this Resolution is subject to a permissive referendum in accordance with
the provisions of Town Law Article 7 and the Town Board hereby authorizes and directs the Town
Clerk to publish and post such notices and take such other actions as may be required by law..
Duly adopted this 11 h day of January, 2021, by the following vote:
AYES
NOES
ABSENT:
Town o•f'Queensbrcry ,._ David Duell
Highway Highway Superintendent
Department i (518) 761-5t'12
74.2 Bay Road—Queensl Llry. 1`1Y 1,60=1
r;, 1 P/Iarl: Benware
Phone: (5 1 S) 7 G 1—Ss4,1 1 De wt I Iio-hwa)r 5u!perintendent
Fax: (518) 74.5-4.4d,6 .ems i y
(518) 761-5210
December 2Z 2020
To: George Lunney— Van Bortel Ford
The Town of Queensbury Highway Dept. is writing this letter of intent to purchase
the 2021 Ford F-550 A Reg Cab 4x4145 WB 60 CA order#B5523 per Onondaga
Bid ONGOV-106-19 2021. With Town Board Resolution approval on January 11,
2021 and purchase order to follow.
Thank you
David Duell
Town of Queensbury Highway Superintendent
VPP https://vanbortelpilot.com/Pilot20/VPP_print.php
Monday December 21st,2020 2.18 PM
ftsw
71 Marsh Rd East Rochester,NY 14445 585-586-7705 Fax 585-586-7706
Vehicle Purchase Proposal
Attention:David Duell Purchase Order#:
Town of Queensbury Hwy Order#B5523
742 Bay Rd
Queensbury NY12804 Onondaga Bid ONGOV 106-19 2021
Phone:518-761-8211 Fax: 518-7454466
Mobile:518-857-0725Email:daved@queensbury.net
Item Descri tp ion Code W Your Price MSRP
2021 Ford F-550 XL Reg Cab 4x4145 WB 60 CA F51-1 1 $ 35,599.84 $ 45,495.00
Oxford White Z1 1 $1 0.00 $ 0.00
7.31-2V DECVT NA PFI V8 Gas 99N 1 $1 0.00 $ 0.00
Tor Shift Ten-Speed 1 OR140 with Neutral Idle Automatic 44G 1 $ 0.00 $ 0.00
Platform Running Boards w/Regular Cab 18B 1 $ 288.00 $ 320.00
Snow Plow Package 473 1 $ 225.00 $ 250.00
TowCommand Integrated Trailer Brake Controller 52B 1 $ 243.00 $ 270.00
Tire Jack 61.1 1 $ 49.50 $ 55.00
Transmission Power Take-Off Provision Auto Trans only) 62R 1 $ 252.00 $ 280.00
Dual Extra Heavy-Duty Alternator 67B 1 $ 103.50 $ 115.00
Payload Upgrade Package 68U 1 $ 733.50 $ 815.00
Dual Batteries 78 Amp.)CC w/99N&473 86M 1 $ 189.00 $ 210.00
Power Equip Group on XL(Reg&Super Cabs) 90L 1 $ 778.50 $ 865.00
LT225/70Rx19.5G BSW Traction Six 4x4 TGK 1 $ 193.50 $ 215.00
Axle,Limited-Slip4.88 Ratio 6.71-or 7.3L X8L 1 $ 324.00 $ 360.00
Delivery to Region 3 1 $ 380.00 $ 380.00
Galion Model 103USD-9 Stainless Steel 2-3 Yd Dump Body 1 Coal Chute,FED108 LED
Light Kit,PF624 Class 20 Hoist w/Subframe and Electric Double Acting Hydraulic Pump
/In Cab Controls,Pioneer G1500DA-1 Aluminum Armed Tarp System,w/Ground 1 $ 17.920.00 $ 25.600.00
Controls,Friction Break,Wind Deflector,and Asphalt Rated Tarp Material. 1/2"Custom
itle Plate w/Pintle Hook,2 D-Rings and 7 Pole Plug
Western 9'Pro Plus Snowplow: Fleetflex Wiring,Nighthawk Halogen Plow Lights,Ultra 1 $ 6,510.00 $ 9.300.00
Mount 2,Customers Choice of Handheld or Dash Mount Joystick.
Term is Net 15 Days A.R.V.Delivery from factory to dealer is estimated at 16-20 weeks.
This Quote Expires In 60 Days or final Order date,whichever comes first.Any attempt Total Price: $ 63,789.34
In canceling an order is subject to the manufacturers ability to cancel the order.
Quantity on this Order:1 I Grand Total: $ 63,789.34
To place an order please sign and date this proposal and return It to
Van Borten Ford along with a valid Purchase Order,Voucher,or Letter of Intent Thank You[
Accepted By:�J -,r) I z.,a Title#&4 Sr-Pc-.111-,r'r..lc-l�- Date ld .21-00;16
Van Bortel Ford Inc(WBE) Federal ID 16-1609363 Salesperson:George Lunney Quote:31418
1 of 1 12/21/2020,2:18 PM
SPECIAL (-'ONDITIONS
Blanket Price Agreement: This bid will result in a blanket price agreement
ANNARD IS TO BE BY NL4iy[JI'-kcrURER. DEALERS NIUST BID ALL VEHICLES-IN THE
NIANUhACTUERS CATEGORYS THEY ARE PROVIDING BIDS FOR. THE TOTAL COST MUST
BE PROVIDED IN TITE BID SUBIVE(TT.AL.
One award per manufactuer.Vendor must bid on all trucks itemized in their category._
Term: Award period shall be for five(5)years from. December 10,2019 through December 9,2024.
Extension:
The County reserves the right to exterid the period of the contract ninety(90) days beyond (lie
specified expiration date of the cons:act.
Iliggybaeking:.Onondaga County allow(s) all municipal entities and authorities authorized under the
General Municipal Laws of the State of New York to.purchase goods and/or services under this contract
from anywhere in the state at the discretion of the vendor.Alunicipalities outside ofNew York State rna)�
particil)ate if allowed by local law, also at the discretion of the vendor
Total MSRP_MSRP plus destination charges to dealer=Total MSRP
Prichl : Vendors N'IFUsT provide verified pricinlZ from the manufaclurer. MSRP plus destination charges
to dealer
Escalation: The discounts provided for the vehicles and vehicle options cannot:be decreased.
This is the basis .for price escalation for the term of the contract
Model Year increases to the AISRP are acceptable as long as discounts are applied as bid.
Payment: Payments will be.made with the People:Soft Purchase Order,receipts, vendor's original invoice and
voucher.(For Onondaga County, City of Syracuse; Syracuse School District, Syracuse Airport Authority and
Otsego County, Oswego County and City of Oswego)..