4.1 4.1
SERVICES\LaBella Associates—Increase$-Town Hall&Activities Center FIVAC-2-8-2021
RESOLUTION AUTHORIZING ADDITIONAL ENGINEERING SERVICES
PROVIDED BY LABELLA ASSOCIATES, D.P.C. RELATED TO
UTILITY INFRASTRUCTURE (HVAQ IMPROVEMENTS PROJECT
RESOLUTION NO.: ,2021
INTRODUCED BY:
WHO MOVED ITS
SECONDED BY:
WHEREAS, by Resolution No.: 483,2013, the Queensbury Town Board established the
Town Office Complex Improvements Capital Project Fund #203 for funding of certain
improvements at the Town's Office Building Complex, and
WHEREAS, by Resolution No.:101,2018 the Town Board authorized engagement of
LaBella Associates, D.P.C. (LaBella) for professional engineering services related to the design and
implementation of utility infrastructure/HVAC improvements at the Queensbury Town Hall and
Activities Center(Project) for the amount of$50,000, and
WHEREAS, by Resolution No.: 50,2019 the Town Board authorized LaBella to provide
additional services related to the addition of the design, removal and replacement of a cooling tower
for an additional $4,000 and by Resolution No.: 416,2019 authorized LaBella to provide additional
services resulting from the unexpected rebidding of the Project for an additional $7,000, and
WHEREAS, the Town's Facilities Manager has advised that LaBella provided additional
engineering services above and beyond the previously authorized services as LaBella needed to re-
engineer the natural gas service requirements of the Project due to unanticipated heavy natural
gas demands placed on the existing supply system by the Town's new Highway Department
Garage Project (which Highway Project was not approved at the time of this Project's approval),
Y'
such additional services including significant communications with the gas supplier and the
Highway Project engineer to properly calculate and re-design equipment needs and capacities
while also setting the framework for energy savings rebates, and
WHEREAS, by letter dated January 28, 2021, LaBella has accordingly requested additional
payment in the amount of$5,000 for these additional services, and
WHEREAS, the Town Board wishes to authorize payment to LaBella for these additional
engineering services,
NOW, THEREFORE, BE IT
RESOLVED, that the Queensbury Town Board hereby authorizes and ratifies the
additional engineering services provided by LaBella Associates, D.P.C. in the amount of$5,000
as set forth in LaBella's January 28"', 2021 letter presented at this meeting and as delineated in the
preambles of this Resolution to be paid for from Capital Construction Account No.: 203-1620-
2899, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town Supervisor to
execute any needed documentation and the Town Supervisor, Facilities Manager, Purchasing Agent
and/or Town Budget Officer to take such other and further actions as may be necessary to effectuate
the terms of this Resolution.
Duly adopted this 8t" day of February, 2021, by the following vote:
AYES
NOES
ABSENT:
V
LaBe[La
January 28, 2021
Mr. Chuck Rice, Facility Manager
Town of Queensbury
742 Bay Road
Queensbury, NY 12804
RE: Town Hall&Activity Center HVAC Improvements
Engineering Design Fee Adjustment Request
Dear Mr. Rice:
LaBella is requesting additional engineering fees to cover the following additional work that was not
included in our original proposal:
• Assisting the Town's generator vendor with selection and sizing of the new gas generator at
the Activity Center
• Calculating the peak gas load of the new gas generator
• Reviewing the impact of the new storage building on the natural gas service
• Modifications to the project design to greatly increase eligibility for energy efficiency
incentives from National Grid.
We are requesting and additional $5,000 to cover these costs.
Thank you for consideration of this request. Please do not hesitate to call if you have any questions.
Respectfully submitted,
LABELLA ASSOCIATES
Mark Bagdon, PE
Regional Manager
25 Delaware Avenue' Delmar, NY 12054: p(518)439-8235 f(518)439-8592
RESOLUTION AUTHORIZING INCREASE IN ENGINEERING SERVICES
PROVIDED BY LABELLA ASSOCIATES, D.P.C. RELATED TO
UTILITY INFRASTRUCTURE (HVAC) IMPROVEMENTS AT
TOWN HALL AND ACTIVITIES CENTER
RESOLUTION NO.:416,2019
INTRODUCED BY: Mrs. Catherine Atherden
WHO MOVED ITS ADOPTION
SECONDED BY: Mrs. Jennifer Switzer
WHEREAS, by Resolution No.: 483,2013, the Queensbury Town Board established the
Town Office Complex Improvements Capital Project Fund #203 for funding of certain
improvements at the Town's Office Building Complex and by Resolution No.: 304,2017,
authorized the transfer of funds to Capital Project Fund #203 for future Office Building Complex
projects, and
WHEREAS, by Resolution No.:101,2018 the Town Board authorized engagement of
LaBella Associates, D.P.C. (LaBella) for professional engineering services related to the design and
implementation of utility infrastructure/HVAC improvements at the Queensbury Town Hall and
Activities Center(Project) for the amount of$50,000, and
WHEREAS, by Resolution No.: 50,2019 the Town Board authorized LaBella to provide
certain additional services related to the addition of the design, removal and replacement of a
cooling tower for an additional $4,000, and
WHEREAS, LaBella has advised that due to the unexpected rebidding of the Project,
LaBella provided additional services above and beyond the scope of the previously authorized
services for an amount of$7,000 as set forth in LaBella's December 11,2019 email correspondence
presented at this meeting, and
WHEREAS, the Town Board wishes to authorize payment to LaBella for these additional
engineering services,
NOW, THEREFORE,BE IT
RESOLVED, that the Queensbury Town Board hereby authorizes and ratifies the
additional engineering services provided by LaBella Associates, D.P.C. in the amount of$7,000
as set forth in LaBella's December 11, 2019 email correspondence and as set forth in this
Resolution to be paid for from Capital Construction Account No.: 203-1620-2899, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town Supervisor to
execute any needed documentation and the Town Supervisor, Facilities Manager, Purchasing Agent
and/or Town Budget Officer to take such other and further actions as may be necessary to effectuate
the terms of this Resolution.
Duly adopted this 16"'day of December, 2019, by the following vote:
AYES Mr. Metivier,Mrs. Atherden,Mr. Ferone,Mrs. Switzer, Mr. Strough
NOES None
ABSENT: None
I
RESOLUTION AMENDING AND RESTATING RESOLUTION
AUTHORIZING ENGAGEMENT OF LABELLA ASSOCIATES, D.P.C. FOR
ENGINEERING SERVICES RELATED TO UTILITY INFRASTRUCTURE
(HVAQ IMPROVEMENTS AT TOWN HALL AND ACTIVITIES CENTER
RESOLUTION NO.: 50,2019
INTRODUCED BY: Mr. George Ferone
WHO MOVED ITS ADOPTION
SECONDED BY: Mr. Anthony Metivier
WHEREAS, by Resolution No.: 483,2013, the Queensbury Town Board established the
Town Office Complex Improvements Capital Project Fund#203 for funding of certain improvements
at the Town's Office Building Complex (Project), and
WHEREAS,by Resolution No.:304,2017,the Town Board authorized and directed the Town
Budget Officer to transfer $1,250,000 from the Town's Undesignated General Fund Balance to
Capital Project Fund #203 for future Town Office Building Complex renovations, repairs and
projects, and
WHEREAS,the Town's Purchasing Agent and/or Facilities Manager requested proposals for
professional Engineering Services (Services) related to the design and implementation of utility
infrastructure/HVAC improvements at Queensbury Town Hall and the Queensbury Activities Center
(Project), and
WHEREAS,the Purchasing Agent and Facilities Manager received and reviewed the one and
only received proposal submitted by LaBella Associates, D.P.C. (LaBella) and recommended that
the Town Board authorize engagement of LaBella for such Services in the amount of$50,000 as
delineated in LaBella's February 14, 2018 proposal, and
WHEREAS, by Resolution No.:101,2018, the Town Board authorized and directed the
engagement of LaBella for the amount of$50,000, and
WHEREAS,the Town Board wishes to engage LaBella to provide certain additional services
consistent with an amended proposal dated February 28, 2018 (Amended 10/22/18) which would
include the addition of the design, removal and replacement of a cooling tower, and
WHEREAS, these additional services would be provided for an additional$4,000,
NOW, THEREFORE, BE IT
RESOLVED,that the Queensbury Town Board hereby authorizes and directs engagement of
LaBella Associates, D.P.C. to also provide the additional services described above for the
additional charge of$4,000 for a new total amount of$54,000 as set forth in LaBella's February
28, 2018 proposal (Amended 10/22/18) as presented at this meeting to be paid for from Capital
Construction Account No.: 203-1620-2899, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town Supervisor to
execute the proposal and any needed agreement and/or documentation between the Town and
LaBella, and the Town Supervisor, Facilities Manager, Purchasing Agent and/or Town Budget
Officer to take such other and further actions as may be necessary to effectuate the terms of this
Resolution.
Duly adopted this 11t"day of February, 2019, by the following vote:
AYES: Mr. Ferone, Mrs. Switzer,Mr. Strough, Mr. Metivier, Mrs. Atherden
NOES: None
ABSENT: None
RESOLUTION AUTHORIZING ENGAGEMENT OF LABELLA
ASSOCIATES, D.P.C. FOR PROFESSIONAL ENGINEERING SERVICES
RELATED TO DESIGN AND IMPLEMENTATION OF UTILITY
INFRASTRUCTURE (HVAQ IMPROVEMENTS AT
QUEENSBURY TOWN HALL AND ACTIVITIES CENTER
RESOLUTION NO.: 1019 2018
INTRODUCED BY: Mr. Anthony Metivier
WHO MOVED ITS
SECONDED BY: Mrs. Catherine Atherden
WHEREAS, by Resolution No.: 483,2013, the Queensbury Town Board established the
Town Office Complex Improvements Capital Project Fund #203 for funding of certain
improvements at the Town's Office Building Complex(Project), and
WHEREAS, by Resolution No.: 304,2017, the Town Board authorized and directed the
Town Budget Officer to transfer $1,250,000 from the Town's Undesignated General Fund Balance
to Capital Project Fund #203 for future Town Office Building Complex renovations, repairs and
projects, and
WHEREAS, the Town's Purchasing Agent and/or Facilities Manager requested proposals
for professional Engineering Services (Services) related to the design and implementation of utility
infrastructure/HVAC improvements at Queensbury Town Hall and the Queensbury Activities
Center(Project), and
WHEREAS, the Purchasing Agent and Facilities Manager have received and reviewed the
one and only received proposal submitted by LaBella Associates, D.P.C. and have recommended
that the Town Board authorize engagement of LaBella Associates, D.P.C. for such Services in
the amount of $50,000 as delineated in LaBella Associates' February 14, 2018 proposal
presented at this meeting, and
}
NOW, THEREFORE, BE IT
RESOLVED, that the Queensbury Town Board hereby authorizes and directs engagement
of LaBella Associates, D.P.C. for professional Engineering Services (Services) related to the
design and implementation of utility infrastructure/HVAC improvements at Queensbury Town Hall
and the Queensbury Activities Center (Project) for the amount of$50,000 as set forth in LaBella
Associates' February 14, 2018 proposal as presented at this meeting to be paid for from Capital
Construction Account No.: 203-1620-2899, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town Supervisor to
execute the proposal, any needed agreement between the Town and LaBella Associates, D.P.C.,
and/or documentation, and the Town Supervisor, Facilities Manager, Purchasing Agent and/or
Town Budget Officer to take such other and further actions as may be necessary to effectuate the
terms of this Resolution.
Duly adopted this 26"'day of February,2018, by the following vote:
AYES: Mr. Metivier, Mrs. Atherden, Mr. Ferone, Mrs. Switzer,Mr. Strough
NOES: None
ABSENT: None
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