160.2010 Crematory Retort Repairs
RESOLUTION AUTHORIZING ENGAGEMENT OF MATTHEWS
CREMATION GROUP TO PERFORM CREMATORY RETORT REPAIRS
RESOLUTION NO.: 160, 2010
INTRODUCED BY: Mr. Tim Brewer
WHO MOVED ITS ADOPTION
SECONDED BY: Mr. John Strough
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WHEREAS, by Memorandum dated March 30, 2010, the Town of Queensbury Cemetery
Commission requested that the Town Board authorize Matthews Cremation Group as a single source
vendor to perform annual Crematory Retort inspections and repairs on the Crawford and Power Pak
Cremation Unit at the Pineview Cemetery, and
WHEREAS, such inspections and repairs shall not exceed $11,299, and
WHEREAS, Matthews Cremation Group has performed annual Crawford and Power Pak
Retort inspections, is accepted by the New York State Department of Environmental Services as
meeting statutory requirements regarding inspections, and is the manufacturer of these retorts,
possessing proprietary engineering drawings and specifications for such equipment, and for these
reasons, the Town Board wishes to waive the Town Purchasing Policy’s two (2) quotes, self-imposed
bidding requirement in this instance, and
WHEREAS, the Town will adhere to all New York State Law bidding requirements, and
WHEREAS, this will ensure that the Town’s retorts will continue to operate in a safe and
efficient manner while continuing to meet DEC’s regulatory requirements, and
WHEREAS, the cost of inspections and repairs currently needed at the Pineview Cemetery,
proposed to be provided by Matthews Cremation Group, will cost $11,299 (under $20,000), not
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including freight charges, as delineated in the Cemetery Commission’s March 29, 2010
Memorandum presented at this meeting, and the Cemetery Superintendent and Cemetery
Commission have requested authorization for such repairs,
NOW, THEREFORE, BE IT
RESOLVED, that for the reasons outlined above, in these circumstances the Queensbury
Town Board hereby waives its requirement under the Town of Queensbury’s Purchasing Policy for
two (2) written quotes, and
BE IT FURTHER,
RESOLVED, that the Queensbury Town Board hereby authorizes and directs engagement of
Matthews Cremation Group to inspect and repair the Crawford Cremation Unit at the Pineview
Cemetery for an amount not to exceed $11,299 (under $20,000), not including freight charges, and
BE IT FURTHER,
RESOLVED, that such authorization is contingent upon Matthews Cremation Group
providing the Town with satisfactory proof of insurance prior to commencing work for the Town,
and
BE IT FURTHER,
RESOLVED, that the Town Board authorizes and directs that payment shall be made from the
Cemetery’s Equipment Repair Account No.: 002-8810-4800, and
BE IT FURTHER,
RESOLVED, that the Town Board authorizes the Town Budget Officer to take any and all
actions necessary to amend the 2010 Town Budget by transferring $5,650 from the Cemetery
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Building Repairs Account No.: 002-8810-4070 and $5,649 from the Cemetery Labor Account
No.: 002-8810-1010 to the Equipment Repair Account No.: 002-8810-4800, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town Supervisor,
Cemetery Superintendent and/or Town Budget Officer to take such other and further actions as may be
necessary to effectuate the terms of this Resolution.
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Duly adopted this 5 day of April, 2010, by the following vote:
AYES : Mr. Montesi, Mr. Strough, Mr. Stec, Mr. Metivier
NOES : Mr. Brewer
ABSENT: None
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