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AGREEMENTS\\Family YMCA of Glens Falls Area – Community Funds – 3-22-2021
RESOLUTION AUTHORIZING AGREEMENT BETWEEN TOWN OF
QUEENSBURY AND FAMILY YMCA OF THE GLENS FALLS AREA
RESOLUTION NO. ________________________________________________________, 2021
INTRODUCED BY: ________________________________________________________
WHO MOVED FOR ITS ADOPTION
SECONDED BY: __________________________________________________________
WHEREAS, the Town of Queensbury wishes to enter into an agreement with the Family
YMCA of the Glens Falls Area to support the YMCA’s provision of its Summer Day Camp
experience, Camp Chepontuc, to underprivileged children living in the Queensbury area, and
WHEREAS, a proposed Agreement has been presented at this meeting,
NOW, THEREFORE, BE IT
RESOLVED, that the Queensbury Town Board hereby approves of the Agreement between
the Town and the Family YMCA of the Glens Falls Area to support the YMCA’s provision of its
Summer Day Camp experience, Camp Chepontuc, to underprivileged children, with funding for the
Agreement not exceeding the sum of $6,000 and authorizes and directs the Town Supervisor to
execute the Agreement, with funding to be paid for from Community Services Account No.: 001-
8989-4414.
nd
Duly adopted this 22 day of March, 2021, by the following vote:
AYES :
NOES :
ABSENT:
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ANNUAL AGREEMENTS 12021\Family YMCA of Glens Falls
AGREEMENT BETWEEN THE TOWN OF QUEENSBURY
AND FAMILY YMCA OF THE GLENS FALLS AREA
THIS AGREEMENT, made as of the 1'day of January, 2021 by and between the TOWN
OF QUEENSBURY, Warren County, New York, (hereinafter referred to as the "TOWN") and
the FAMILY YMCA OF THE GLENS FALLS AREA, a non-profit agency organized and
existing under the laws of the State of New York, with its principal place of business at 600 Glen
Street, Glens Falls, New York, (hereinafter referred to as the "CONTRACTOR") in the manner
following:
IT IS AGREED BY AND BETWEEN THE PARTIES AS FOLLOWS:
1. Contractor agrees to furnish community services to the Town and its residents for the 2021
calendar year, which is also the Town's fiscal year, in consideration of the sum set forth
below. The services to be provided by the Contractor are:
Operation of its NYS Department of Health licensed summer day camp
program at the YMCA for children ages 3-14. Boys and girls will enjoy arts
and crafts, games, sport, swim lessons, recreational swim, fitness programs,
field trips and more, with the goal of introducing healthy habits for a
lifetime.
2. The Town agrees to pay Contractor the sum of$6,000 in full consideration for the services
previously set forth. Such amount shall be paid as follows:
A. 100 % upon submission of a Town Voucher (see Exhibit A to this Agreement) and
approval of the Voucher by the Town Supervisor.
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B. Prior to payment, the Town shall require submission of the following supporting
information or documents: Year 2021 Program Brochure, Literature, or Newsletters.
3. The Contractor additionally agrees to furnish to the Town throughout the term of this
Agreement all financial and program information reasonably.requested which is related to
the services provided.
4. It is understood and agreed that the relationship of the Contractor to the Town shall be that
of independent contractor. The independent contractor agrees that it will hold itself in
accordance with such status and that it will neither present itself nor claim to be an officer or
employee of the Town.
5. The Contractor agrees and warrants to indemnify the Town and hold it harmless for any and
all claims arising out of the performance of this Agreement which are made against the
Contractor.
6. The Contractor agrees that it shall neither assign nor in any manner convey the rights or
obligations of this Agreement to any other person, company, or organization without the
previous written consent of the Town.
7. This Agreement may be terminated by either party upon thirty(30) days notice in writing to
the other party. The Contractor further agrees that in the event of cancellation of this
Agreement by either party, it will make a full and final accounting of all Town funds
received under this Agreement within thirty (30) days after notification of cancellation has
been issued.
8. Unless cancelled earlier under the terms of the preceding paragraph, this Agreement expires
on December 31, 2021.
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9. It is agreed by the parties that this Agreement constitutes the full and complete agreement by
the parties and that it may not be changed orally.
IN WITNESS WHEREOF, the parties hereto have signed this Agreement to be
effective on the day and year first above written.
TOWN OF QUEENSBURY FAMILY YMCA OF THE
GLENS FALLS AREA
BY: BY:
JOHN F. STROUGH,III BRIAN BEAROR
TOWN SUPERVISOR CHIEF EXECUTIVE DIRECTOR
DATE: DATE:
MAILING ADDRESS: MAILING ADDRESS:
742 BAY ROAD 600 GLEN STREET
QUEENSBURY,NY 12804 GLENS FALLS,NY 12801
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BILLING VOUCHER
Submitted to:
TOWN OF QUEENSBURY
742 BAY ROAD QUEENSBURY,NY 12804
Phone:518-761-8201 Fax:518-745-4445
NYS Sales Tax Exemption 14-6002393 (Do not write in this area-for Accounting Use Only)
Department Town Board EXHIBIT A PO NO. IF/IP ACCOUNT CODE $DISTRIBUTION
6,000 00
VENDOR NO.
T
Family YMCA of Glens Falls Area
L.
600 Glen Street
A Glens Falls, NY 12801
TL J
OUR CUSTOMER ACCOUNT NO. TOTAL $ 6,000 00
This form is to be used by: $Vendors not furnishing their own pre-printed invoice form. •
$Department Managers to approve vendor invoices for payment.
DATE INVOICE NUMBER DESCRIPTION $AMOUNT DUE
Per Town Board Resolution No.: of 2021 6,000 00
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•
TOTAL AMOUNT DUE
$6,000.00
CLAIMANT CERTIFICATION: I hereby certify that the products and/or services listed above have been furnished to the
Town,including all information and documents required by a Contract where applicable;that no portion has been previously
paid or satisfied;that taxes from which the Town is exempt are not included;and that the amount claimed is actually due.
Date: Signature: Title:
DEPARTMENT APPROVAL Comptroller's Office Use
This Voucher represents an authorized purchase that complies with the Received
Town's purchasing policies and procedures. Prices are in accordance Checked
with pre-authorized Purchase Orders or Contracts,where applicable. The Returned
services and/or materials,including all required information and documents, Reason
have been furnished to the Town of Queensbury,and the amount approved
is due for payment. Entered
Authorized Due Date
Date: Mar 17, 2021 Official Comptroller
TOWN OF QUEENSBURY •
comptrollergpro\mllIngvoucher.wb3 Mar 2002