1987-05-29 SP SPECIAL TOWN BOARD MEETING
MAY 29, 1987
1:30 P.M.
MEMBERS PRESENT:
Mrs. Frances Walter-Supervisor
Mr. Stephen Borgos-Councilman
Mr. Ronald Montesi-Councilman
Mrs. Betty Monahan-Councilman
Mr. George Kurosaka-Absent
—Mr. Wilson Mathias-Town Counsel
?RESS: G.F. Post Star, WWSC
PLEDGE OF ALLEGIANCE LED BY TOWN CLERK DARLEEN M. DOUGHER
SUPERVISOR WALTER-The purpose of this meeting is to discuss and possibly act on inviting
contractors to bid on the construction phase of our proposed Town Hall Addition and Activities
Center.
RESOLUTION AUTHORIZING INVITATION FOR BIDS ON CONSTRUCTION OF TOWN HALL
ADDITION AND ACTIVITIES CENTER
RESOLUTION NO. 162 Introduced by Mr. Stephen Borgos who moved for its adoption, seconded
by Mr. Ronald Montesi:
WHEREAS, by Resolution No. 174 of 1986 the Town Board engaged the architectural services
of Bristol, Litynski, Wojcik, P.C. d/b/a The Saratoga Associates for the purposes of designing
an addition to the Town Hall building at Bay and Haviland Roads and for the design of an
Activities Center adjacent to the Town Hall on Bay Road, and
WHEREAS, the said Saratoga Associates have prepared detailed plans, specifications and
stimates for such addition and activities center in accordance with Section 222 of the Town
�aw, and
WHEREAS, such plans, specifications and estimates are on file in the Town Clerk's Office
for public inspection, and
WHEREAS, all expenditures for such town hall addition and activities center shall be made
from surplus monies or the proceeds of obligations financed pursuant to Section 35.00 (b)
(1) of the Local Finance Law, and
WHEREAS, no expenditures for such purposes shall be made from current taxes, and
WHEREAS, the members of the Town Board of the Town of Rueensbury have reviewed the
plans, specifications and estimates heretofore described,
NOW, THEREFORE, BE IT
RESOLVED, that the plans, specifications and estimates for the construction of an addition
to the Town Hall and an activities center are hereby approved and adopted, and it is
FURTHER RESOLVED, that the Town Board invites sealed proposals for the furnishing of
materials and labor necessary for such improvements and that such proposals shall be received
n or before June 26, 1987 and opened publicly and that notice of such invitation for bids
'shall be published by the Town Clerk in the official newspaper in accordance with Town Law
and that such invitation for bids shall further be filed with the Dodge Report.
July adopted by the following vote:
Ayes: Mr. Borgos, Mr. Montesi, Mrs. Monahan, Mrs. Walter
Noes: None
Absent: Mr. Kurosaka
DISCUSSION BEFORE VOTE:
186
COUNCILMAN BORGOS-Stated that he had looked at the plans and was pleased with them
other then moving a wall or two and a couple of minor things but would like to get it under
way.
COUNCILMAN MONAHAN-Agreed with Mr. Borgos that there was some changes that could
be made by 'but was concerned with the June 16 date...stating that more time was
needed for the bidders to get their best prices back to them with a project of this manitude.
Suggested the bid be closed June 26, 1987.
SUPERVISOR WALTER-Agreed on the date June 26,1987, and said all proposals would be
received by that date.
COUNCILMAN MONTESI-Noted that there has been input from every Department Head where
they will need space. The Town Board had architecturally wanted to change the image of
the buildin g...from its 150 or 160's look and incorporated this look with the new one and step
into the 1901s.
SUPERVISOR WALTER-Asked Pete Brault for his comments regarding the return date.
PETE BRAULT-Building and Grounds Superintendent-agreed with the date and stated it was
good to get it started.
COUNCILMAN MONTESI-Said that maybe Janaury 1, 1988 would be a good date to look to
for completion on the new part and the renovation of the rest of the building could take place
through the rest of the winter.
COUNCILMAN BORGOS-Stated that the building would not be a terribly large building and
there is not a lot of wasted space.
COUNCILMAN MONTESI-Stated there would be 6500 square feet of building for the new
activity center.
SUPERVISOR WALTER-Said that although it is an activity center for seniors and other groups
in the Town of Queensbury...from the original plans where there was going to be slab, we've
added a basement, solely for the purpose of town storage...that has added to the cost of that
building, but certainly is needed.
COUNCILMAN MONAHAN-Part of the contract is that the project work shall be commenced
within eight days following notice of ward of contract and in the proposal there is a section
that says the undersigned further agrees that if awarded the contract, he will substantially
complete the work in its entirety ready for by the owner by calendar
days from receiving written notice of award. They fill in the time and we should consider
this when awarding the contract.
SUPERVISOR WALTER-Before you vote on this, the cost of the new building is about $850,000.00
and the activity center plus storage town hall building will be $600,000.00. These are estimates
and are basis for the Town to pass the resolution indicating that we can pay for it, if subsequently
over, we may not be able to afford it under those conditions and we will have to make other
arrangements or drop the project.
On Motion the Meeting Was Adjourned.
RESPECTFULLY SUBMITTED
DARLEEN DOUGHER
TOWN CLERK
TOWN OF QUEENSBURY