3.02 3.2
FINANCIAL\2021\Establish Capital Project Fund 240—Computer Server Upgrade Project—Fund From Cap Reserve 64—7-26-2021
RESOLUTION AUTHORIZING ESTABLISHMENT OF COMPUTER
SERVER UPGRADE CAPITAL PROJECT FUND NO.: 240 AND
ENGAGEMENT OF STORED TECHNOLOGY SOLUTIONS, INC.
RESOLUTION NO.: ,2021
INTRODUCED BY:
WHO MOVED ITS ADOPTION
SECONDED BY:
WHEREAS, the Queensbury Town Board wishes to authorize a Server Upgrade Project at
the Town and the purchase of the necessary computer servers, related hardware, equipment and
software for this Project from Stored Technology Solutions, LLC (StoredTech) for the amount of
$23,233.44 in accordance with New York State Contract Pricing, Contract #PM20820, Group
#73600 (New York State Contract Pricing) as well as engagement of StoredTech's professional
services related to this Server Upgrade Project for an amount not to exceed $7,125 for a total
Project cost of $30,358.44 in accordance with StoredTech's June 16, 2021 Quote #STSQ14305,
and
WHEREAS, New York State Contract Pricing for the applicable computer equipment totals
$27,840.55, and
WHEREAS, StoredTech has offered the Town an additional discount from what they
agreed to as a preferred authorized Dell Reseller pursuant to New York State Contract Pricing, so
the net price they will charge the Town for the computer equipment subject to New York State
Contract Pricing will be$21,281.60, for a savings to the Town in the amount of$6,558.95, and
WHEREAS, the Town Board wishes to engage StoredTech in accordance with such Quote
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as such professional services are consistent with StoredTech's existing provision of information
technology services and StoredTech has the skill, expertise and an established familiarity and
comfort level with the Town's building infrastructure, and
WHEREAS, the Town Board wishes to establish a Capital Project that will provide for
this Project, and
WHEREAS, the Town Board also wishes to authorize a up to a five-percent (5%)
contingency for the Project in the amount of$1,518, and
WHEREAS, the Town Board wishes to authorize a withdrawal and expenditure in the total
estimated amount of$31,877 from Capital Reserve No. 64 toward this Project, and
WHEREAS, in accordance with New York State General Municipal Law §6(c), the Town
Board is authorized to withdraw and expend funds from Reserve #64 subject to permissive
referendum,
NOW, THEREFORE, BE IT
RESOLVED, that the Queensbury Town Board hereby authorizes and directs the
establishment of the Computer Server Upgrade Capital Project (Project) and Capital Project Fund
No.: 240 which Fund will establish funding for expenses associated with this Project as described
in the preambles of this Resolution, and
BE IT FURTHER,
RESOLVED, that the Town Board hereby finds that the withdrawal and expenditures for
such Project are expenditures for a specific capital project for which the Capital Reserve Fund#64
was established, and
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BE IT FURTHER,
RESOLVED, that the Town Board further authorizes the purchase of the necessary
computer servers, related hardware, equipment and software from Stored Technology Solutions,
LLC (StoredTech) for the amount of $23,233.44 in accordance with New York State Contract
Pricing, Contract #PM20820, Group #73600, as well as engagement of StoredTech's professional
services related to this Server Upgrade Project for an amount not to exceed $7,125 for a total
Project cost of$30,358.44 in accordance with StoredTech's June 16, 2021 Quote #STSQ14305,
and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes up to a five-percent (5%)
contingency for the Project in the amount of$1,518, and
BE IT FURTHER,
RESOLVED, that the Town Board authorizes and directs that funding for such Capital
Project shall be by a transfer from Capital Reserve Fund#64 in the amount of$31,877 to transfer
to Capital Project Fund No.: 240, and
BE IT FURTHER,
RESOLVED that the Town Board further authorizes and directs the Town Budget Officer
to take all action necessary to establish the following accounts for such appropriations and
revenues as necessary:
• Revenue Acct No.—240-0000-55031 (Interfund Revenue) $31,877;
• Expense Acct No.—240-1680-2031 (Computer Hardware) $31,877;
• Increase Appr 001-9950-9030-0064 Transfer to Cap Project$31,877;
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and
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BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town Budget
Officer to amend the 2021 Town Budget, make any adjustments, budget amendments, transfers
or prepare any documentation necessary to establish such appropriations and estimated revenues,
and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town"Supervisor to
sign any necessary Agreements or documentation and the Town Supervisor and/or Town Budget
Officer take any and all action necessary to effectuate all terms of this Resolution, and
BE IT FURTHER,
RESOLVED, that this Resolution is subject to a permissive referendum in accordance with
the provisions of Town Law Article 7 and the Town Board hereby authorizes and directs the Town
Clerk to publish and post such notices and take such other actions as may be required by law.
Duly adopted this 26"' day of July, 2021, by the following vote:
AYES
NOES
ABSENT :
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STOREDTECH
Y(JUR TEC11 iN0L[}GY | OUR PASS|{)N Number STSQ14305
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543Qnmmnabury Ave, Suite 5. Quoenabury, NY1%0O4 Date Jun 16, 2UZ1
� 518'7e3'1111 r. s1a-6ro'o1zO
Town mfQmeemsburK TiffmnyGormlozyk
Barbara Tierney Account Executive
742 Bay Road 1DO Great Oaks, Suite 11G
Queensbury, NY 12804 A|bany, 0`f12303
United States
518'793'1111x3304
Phone 518-761'8200 quote@stonedtech.com
Fax
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Here is the quote you requested.
Hardware
The following servers are quoted under New York State Contract
Group736Q0 '[NF0RK8ATION TECHNOLOGY UMBRELLA
CONTRACT MANUFACTURER BASED
Contract Name '0al| K8mrkmt[nQ LP
Contract Number ' PK830830
1 PowerEdge R740 Rack Server $16,807.30 $16,807.36
Trusted Platform Module 2.0
Chassis with up to 16 xZ.5" SAS/SAl7\ Hard Drives for ZCPU Configuration
(2) Intel Xeon Si|ver4Z15 2.5G, 8C/16T, 9.6G77s, 11M Cache, Turbo, HT (85VV)
DDR4'Z4OO
Z Standard Heatsinks for 1Z5VVorless CPUs
320OMT/sRDlMMs
Performance Optimized
(12) 16GBRDIMM, 320OMTys, Dual Rank
PERCM740P RAID Controller, 8GB NV Cache, Adapter, Low Profile
(9) 950GBSSDSATA Mix Use bGbps512 2.5in Hnt'p|ugAB Drive, 3 DVVPD,
iDRAC9,Enterprise; Group Manager, disabled; Factory Generated Password
RiserCnnMg 3, 2 x8, 3 x16 slots
(3) Intel Ethernet I350 Quad Port 1GbE BASE'TAdapter, PC[e Full Height
IDSDM and Combo Card Reader
2x 16GBmicmSDHC/SDXCCard
5 Performance Fans forR74O/74UXD
Dual, Hot-plug, Redundant Power Supply (1+1), 75OVV
(Z) NEMA5-15Pto C13 VVa|| Plug, 125 Volt, 15 AMP, 10 Faet (3m), Power Cord,
North America
PowerEdge2U LCD Bezel
Performance BIOS Setting
ReadyRai|s Sliding Rails Without Cable Management Arm
Dell Services: Hardware Support Basic Next Business Day36 Months, 36
Month(s)
Dell Services: Extended Service PrnSupport Plus and Next Business Day Onsite
Service, 60 Month(a)
Qy Descripgtion11110Unit Price Ext Pr�ce�
Hardware is in high demand. Estimated to ship in 3-4 months, but vendor may require
additional time to process. ETA may vary.
New York State Contract Pricing
Power Edge R740:Item 101217,$1312.20
Trusted Platform Module 2.0:Item 103544,$72.17
Chassis with up to 16 x 2.5"SAS/SATA Hard Drives for 2CPU Configuration:Item 106317,
$218.70
(2)Intel Xeon Silver 4215 2.5G, 8C/16T, 9.6GT/s, IIM Cache, Turbo, HT(85W)
DDR4-2400;Item 111055 $1005.29 x 2=$2010.58
2 Standard Heatsinks for 125W or less CPUs,Item 137364;$27.70
3200MT/s RDIMMs
Performance Optimized
(12) 16GB RDIMM, 3200MT/s, Dual Rank:Item 590375,$422.09 x 12=$5065.08
PERC H740P RAID Controller, 8GB NV Cache,Adapter, Low Profile:Item 101676,$764.72
(9)960GB SSD SATA Mix Use 6Gbps 512 2.5in Hot-plug AG Drive, 3 DWPD:Item 103394;
$1005.29 x 9=$9047.61
iDRAC9,Enterprise;Group Manager, disabled;Factory Generated Password:Item 100155,
$356.48
Riser Config 3, 2 x8, 3 x16 slots:Item 103042,$108.62
(3)Intel Ethernet 1350 Quad Port 1 GbE BASE-T Adapter, PCIe Full Height:Item 103589;
$363.77 x 3=$1091.31
IDSDM and Combo Card Reader:Item 103268;$43.01
2x 16GB microSDHC/SDXC Card
6 Performance Fans forR7401740XD:Item 106481;$145.07
Dual, Hot-plug, Redundant Power Supply(1+1), 750W.•Item 583059;$502.28
(2)NEMA 5-15P to C13 Wall Plug, 125 Volt, 15 AMP, 10 Feet(3m), Power Cord, North
America
PowerEdge 2U LCD Bezel.Item 101230,$123.20
Quick Sync 2:Item 101337,$43.01
Performance BIOS Setting
ReadyRails Sliding Rails Without Cable Management Arm:Item 103670,$108.62
Dell Services:Hardware Support Basic Next Business Day 36 Months, 36 Month(s)
Dell Services:Extended Service ProSupport Plus and Next Business Day Onsite Service, 60
Month(s)
Total New York State Contract Price:$21040.36
1 PowerEdge R440 Server $4,474.24 $4,474.24
Trusted Platform Module 2.0
2.5" Chassis with up to 8 Hot Plug Hard Drives
Intel Xeon Silver 4208 2.1G, 8C/16T, 9.6GT/s, 11M Cache, Turbo, HT (85W)
DDR4-2400
1 CPU standard
3200MT/s RDIMMs r
Performance Optimized
(4) 8GB RDIMM, 3200MT/s, Single Rank
PERC H730P Low Profile Adapter RAID.Controller, 2Gb NV Cache
(5) 480GB SSD SATA Mix Use 6Gbps 512 2.5in Hot-plug AG Drive, 3 DWPD,
iDRAC9,Enterprise; Group Manager, Disabled; Factory Generated Password
Riser Config 1, 1 x 16 FH
On-Board Broadcom 5720 Dual Port 1Gb LOM
Intel Ethernet I350 Quad Port 1GbE BASE-T Adapter, PCIe Full Height
ISDM and Combo Card Reader
2x 16GB microSDHC/SDXC Card
Dual, Hot Plug, Redundant Power Supply (1+1), 550W
(2) NEMA 5-15P to C13 Wall Plug, 125 Volt, 15 AMP, 10 Feet (3m), Power Cord,
North America
LCD Bezel for x4 and x8 chassis
Performance BIOS Setting
** Balance of total due upon delivery of hardware/software to client site.
rrices subiea to:hinge. Price_based upon total purchase.All delivery,trahiing or consulting service_to be lilhaa at Published rates for ea.f activity invo;.-ed.Generally all
hardvare components.hropos d above are cover^d by a lilnlied nne-yoar ov rranty,cr,v-nr gl parts and labo; only and on a depot:basis,We spucif r.ally disclaim a„y
and all:.nmranties,express or irnplied, including but not lin fled to any iirp'itA.warranties or with regard to any lice as._d products.b?re shall not ba liable for any loss of profits;
business,goodwill,data,interruption of business.Nor for incidental ;:onsequentlal merchantability or fitness Of perPosa,;lamages relatsci to this agreement. i�llnimum 15'•u
restocking tee atilh original packaging. if either party brings Amy iegai proceeding or la,.,�suil in connection�,vith ar allrn.d hz:�swh nr ilhic..nn=r+mant th"nrr_oailing p�arb/in 5uch
oc preeding or ia:ssvit shall be entitled to ie ov r it:>costs,legal fees and disburses eents from the other Party )h TO r D'y H
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CO
Q y Description Unit Price Ext.Price,;
No Rack Rails or Cable Management Arm
Dell Services: Hardware Support Basic Next Business Day 36 Months, 36
Month(s)
Dell Services: Extended Service Basic Next Business Day, 37 Month(s)
Hardware is in high demand. Estimated to ship in 3 to 4 weeks, but vendor may require
additional time to process. ETA may vary.
New York State Contract Pricing
PowerEdge R440 Server.•Item 119355;$239.84
Trusted Platform Module 2.0:Item 119769,$72.17
2.5"Chassis with up to 8 Hot Plug Hard Drives:Item 119744;$35.72
Intel Xeon Silver 4208 2.1 G, 8C/16T, 9.6GT/s, 11 M Cache, Turbo, HT(85W)DDR4-2400:
Item 123797,$575.18
1 CPU standard.Item 177654;$13.85
3200MT1s RDIMMs
Performance Optimized
(4) 8GB RDiMM, 3200MT/s, Single Rank;Item 583435;$276.29 x 4=$1105.16
PERC H730P Low Profile Adapter RAID Controller, 2Gb NV Cache:Item 119738,$655.37
(5)480GB SSD SATA Mix Use 6Gbps 512 2.5in Hot-plug AG Drive, 3 DWPD:Item 119627,•
$553.31 x 5=$2766.65
iDRAC9,Enterprise; Group Manager, Disabled;Factory Generated Password.Item 119501;
$356.48
Riser Config 1, 1 x 16 FH.Item 615030,$13.85
On-Board Broadcom 5720 Dual Port 1Gb LOM
Intel Ethernet 1350 Quad Port 1 GbE BASE-T Adapter, PCIe Full Height:Item 119798;
$363.77
ISDM and Combo Card Reader.Item 119504,$43.01
2x 16GB microSDHC/SDXC Card.Item 119498,$43.01
Dual, Hot Plug, Redundant Power Supply(1+1), 550W.•Item 119766,$473.12
(2)NEMA 5-15P to C13 Wall Plug, 125 Volt, 15 AMP, 10 Feet(3m), Power Cord, North
America
LCD Bezel for x4 and x8 chassis
Quick Sync 2:Item 101337,$43.01
Performance BIOS Setting
No Rack Rails or Cable Management Arm
Dell Services.Hardware Support Basic Next Business Day 36 Months, 36 Month(s)
Dell Services:Extended Service Basic Next Business Day, 37 Month(s)
Total New York State Contract Price:$6,800.19
Server Licenses
16 Microsoft Server 2019 Standard - License (Per 2 Core) $121.99 $1,951.84
Professional Services
1 Storedtech Professional Services $7,125.00 $7,125.00
Scope of Work
Objective:
Upgrade on-prem. server hardware.
Tasks:
Pre-stage hosts, install Vmware, update drivers and bios.
**Balance of total due upon delivery of hardware/software to client site. "
Pores sublect to change. Prices based upon total ry.uchase.All de!iver'y,training c: consult!ne serr.cei l:u Lie billet at published roles for rash activity involved.Generally all
hard:vnic comconc rats iiraposed above ara covered t;Y limlt[!d One=year vfarrarity,coui ring parts arc labor for harrlwar only and on o depot basis.,Ve specifically dis:aain,cny
ani!ail v: rranors,exprss or irnpiied,including im nt,<I(rnit.d to any lnip!iud .larranties of tyith rT,gard to ary I!::r:ns�.d products.Nk:shall not be Ilab!e for any loss of profits,
bus!ne:,s,good•.vill,data,interruption of business.Nor for incidental Or consequential rnerchantab!lity nr fitness of-)urpose,-ernaue;related to this agreement.Minimum 15"d,
resteckina fee;rith original!.ackaaing, if either parCr 1,rings any legal proceedwcl or la'msult in ConneCt;on witl'an ellPnr•d hrParh rh.,nrr•v%iiling party in suck
proca_dm9 or'awlwt;hall be entitled to recover ft,c,s:s,Ierial fees and disbur errwrits frorn the othr.r part; 1) 1 TO Te
CH
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Qty Description U:n�t Price Ext. Price
Deliver on site and rack at town hall and court.
Migrate VM's off old EXSi servers to new server.
Balance VM load between 2019 host and new host.
Work with Town to upgrade or decommission old 2008 and 2003 servers.
Install Court server and migrate old VM to new Server OS.
Update site recovery and internal backup settings.
Remove old hardware and recycle.
Applications Included in Migration:(Any additional applications will require a change order)
Customer Responsibilities:
Client will be responsible for allowing StoredTech access to any onsite locations necessary.
Client will work with StoredTech to allow a window for down time to perform the upgrade(if -
required).
Assumptions:
Items that are determined to be outside of this Scope of Work will require a Project Change
Order.
Project Management Engagement
1 Storedtech Standard Project Management (Optional - SELECTED) $0.00 $0.00
1 Storedtech Advanced Project Management (Optional) $500.00 $500.00
**Standard Services**
-Intro Call with Project Lead and SOW Review
-Assigned Project Manager with ongoing oversight
-Remote Meetings(Project Manager&Engineer)
-Close Out Call upon completion
-Project Survey sent,upon completion
**Advanced Services**
-Intro Call with Project Lead and SOW Review
-Assigned Project Manager with ongoing oversight
-Scheduled Cadence Calls Throughout the Project
Remote Meetings(Project Manager&up to three Engineer)
1 on-site meeting with Project Manager&Engineer
Access to the Storedtech client portal for project visibility during the implementation
-Close Out Call upon completion
-Project Survey sent upon completion
Acquire the technology you need today.!Leasing options may be available Su bTotal $30,358.44
for any quotes greater than$2,000. Please contact your Sales Tax $0.00
representative if you would like more information.
Shipping $0.00
Deposit Required. $22,768.83
Monthly Total. $0.00 otah $3:0,3=5v8 4,:
**Balance of total due upon delivery of hardware/software to client site.
?rims s,b;rot to mange. Prices based upon total purchase.All dciivery,training or constaing services ro ire billed et puMtdled rates roi earh activib;involved.Generally all
hard:vare components pn posed above my co:re' d by a hunted one-ye r warranty,cov,!ring parts and lai:or'frx nordy:aie only and on a depot basis.We;periirally disclaim any
and ail raarrantr,s,express or implied, in•auding r.�,t Ilrnitad to any!nplied:wwrtntir:s or r;lth regard to a lir.:anscd products.We shall not h-a liable fur any loss of profits,
business,o odvJ11,data,internaption of in.rsinr-ss.Nor ror mddental or consequential morrhartsbility or Fitness of purpose,damages related to this agreement.rlinirnum 15 0
restdcl<uln£ee Mth original packaging. If either party brings c,ny iagal proceeding or l?rrasuit in connection•:viLh an ally d the nraoailinq party it,,such
prea=c:cir�g or iav'suit shall t;e•entitled u; ;ts cost,,Ienc:l rk_es and disbi.mr-a:em<frond the other part:
STORE®TECH
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