277.2011 Capital Reserve #64 Purchase Laserfic
RESOLUTION AUTHORIZING WITHDRAWAL FROM CAPITAL
RESERVE FUND #64 FOR PURCHASE OF LASERFICHE AND
WORKSTATION UPGRADES AND ESTABLISHING
NEW CAPITAL PROJECT FUND #186 – LASERFICHE AND
WORKSTATION UPGRADES
RESOLUTION NO.: 277, 2011
INTRODUCED BY: Mr. Ronald Montesi
WHO MOVED ITS ADOPTION
SECONDED BY: Mr. John Strough
WHEREAS, the Town of Queensbury’s Technology Coordinator has requested Town
Board approval to purchase laserfiche and workstation upgrades (hereinafter referred to as the
“Project”), and
,
WHEREAS the Technology Coordinator has requested Town Board approval of such
Project for an amount not to exceed $35,000 to be funded from the Capital Reserve Fund #64,
and
WHEREAS, New York State Bidding is not required as the purchase price for the Project is
in accordance with New York State Contract No.: PT65340 pricing, and
WHEREAS, the Town Board is authorized to withdraw and expend funds from the Capital
Reserve Fund subject to permissive referendum, and
WHEREAS, the Town Board wishes to authorize such Project and appropriately establish
a Capital Project Fund,
NOW, THEREFORE, BE IT
RESOLVED, that the Queensbury Town Board hereby authorizes the purchase of
laserfiche and workstation upgrades (“Project”), and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the establishment of a
Capital Project Fund to be known as the “Laserfiche and Workstation Upgrades Project Fund
#186,” which Fund will establish funding for expenses associated with the Project and
establishes initial appropriations and estimated revenues for Capital Project Fund #186 in the
amount of $35,000 to be funded from Capital Reserve Fund #64, and
BE IT FURTHER,
RESOLVED, that the Queensbury Town Board hereby approves of the Town’s Technology
Coordinator purchase of the equipment from General Code Publishers and Dell Computers in
accordance with New York State Contract No.: PT65340 pricing for a total amount not to exceed
$35,000, and
BE IT FURTHER,
RESOLVED, that the Queensbury Town Board further authorizes and directs the Town
Budget Officer to take all action necessary to establish the following accounts for such
appropriations and revenues as necessary:
?
Increase Appropriation 001-9950-9128-0064 Interfund Transfer by $35,000;
?
Increase Revenue 186-0000-55031 Interfund Revenue by $35,000;
?
Increase Appropriation 186-1680-2001 Misc. Equipment by $35,000; and
BE IT FURTHER,
RESOLVED, that the Town Board authorizes and directs the Town Budget Officer to
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amend the 2011 Town Budget, make any adjustments, budget amendments, transfers or prepare
any documentation necessary to establish such appropriations and estimated revenues and
effectuate all terms of this Resolution, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town Supervisor to
sign any necessary Purchase and/or Maintenance Agreement and any other needed documentation,
and the Town Supervisor, Town Budget Officer and/or Technology Coordinator to take any and
all actions necessary to effectuate all terms of this Resolution, and
BE IT FURTHER,
RESOLVED, that this Resolution is subject to a permissive referendum in accordance with
the provisions of Town Law Article 7 and the Town Board hereby authorizes and directs the Town
Clerk to publish and post such notices and take such other actions as may be required by law.
th
Duly adopted this 12 day of September, 2011 by the following vote:
AYES : Mr. Montesi, Mr. Strough, Mr. Brewer, Mr. Stec, Mr. Metivier
NOES : None
ABSENT:None
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