292.2011 Bid Shore Colony
RESOLUTION AUTHORIZING AWARD OF BID FOR REPLACEMENT
OF EXISTING WATER DISTRIBUTION SYSTEM INCLUDING WATER
PIPES AND FIXTURES IN SHORE COLONY WATER PROJECT
AND ITS EXTENSION
RESOLUTION NO.: 292, 2011
INTRODUCED BY: Mr. Tim Brewer
WHO MOVED ITS ADOPTION
SECONDED BY: Mr. Anthony Metivier
WHEREAS, by Resolution No.: 232,2011, the Queensbury Town Board established an
Extension of the Shore Colony Water District and replacement of obsolete pipes in the District
(Project), and
WHEREAS, by Resolution No.: 235, 2009, the Town Board authorized an advertisement for
bids for the purchase of such water pipes and fixtures to be used on the Project as set forth in bid
documents and specifications prepared and on file with the Water Superintendent and/or Purchasing
Agent, and
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WHEREAS, on September 15, 2011, the Town Purchasing Agent duly received and
opened all bids, and
WHEREAS, the Purchasing Agent and the Water Superintendent have recommended that
the Town Board award the bid to the lowest responsible bidder, Ferguson Waterworks, for an
,
amount not to exceed $46,086.74 and
WHEREAS, the Water Superintendent has further advised the Town Board that $92,890
in additional items must be added to such Project including:
?
$19,000 for Bedding, Topsoil and Blacktop;
?
$60,000 for Force Account installation of procured materials by the Town Water
Department;
?
$8,890 in Professional Engineering fees;
?
$3,000 in counsel fees;
?
$2,000 in contingency;
and
WHEREAS, the Water Superintendent has advised the Town Board that there are times
when Change Orders may become necessary for such Contract and has requested that the Town
Board also authorize him to approve and sign certain Change Orders up to a 5% contingency for
Change Orders that he deems necessary or appropriate,
NOW, THEREFORE, BE IT
RESOLVED, that the Queensbury Town Board hereby accepts and awards the bid for the
purchase of water pipes and fixtures to be used on the Town of Queensbury’s Shore Colony Water
Project (Project), from the lowest responsible bidder, Ferguson Waterworks for an amount not to
exceed $48,086.74, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town Supervisor to
execute any necessary Agreement between the Town and Ferguson Waterworks, in form
acceptable to the Town Supervisor, Water Superintendent, Town Budget Officer and/or Town
Counsel, and
BE IT FURTHER,
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RESOLVED, that the Town Board further authorizes and directs that an additional
$92,890 be added to the Project, resulting in a contract cost of $140,976.74, for the following
additional items:
?
$19,000 for Bedding, Topsoil and Blacktop;
?
$60,000 for Force Account installation of procured materials by the Town Water
Department;
?
$8,890 in Professional Engineering fees;
?
$3,000 in counsel fees;
?
$2,000 in contingency;
and
BE IT FURTHER,
RESOLVED, that the Town Board hereby authorizes the Town Water Superintendent to
approve and sign Change Orders pertaining to the Contract up to a 5% contingency or in the total
amount not exceeding $7,048.84 that he deems necessary or appropriate, and
BE IT FURTHER,
RESOLVED, that upon completion of work and/or in any necessary Change Order(s), the
Town Board further authorizes payment for these services, and
BE IT FURTHER,
RESOLVED, that all Project expenses shall be paid for from Capital Project #117 and the
Shore Colony Fund Balance #047, with such amounts from each accounts to be as determined by
the Town Budget Officer, and
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BE IT FURTHER,
RESOLVED, that upon completion of the Project, the Town Board authorizes and directs
the transfer of remaining funds back to the Shore Colony Fund Balance #047, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town Supervisor,
Purchasing Agent, Water Superintendent, Town Budget Officer and/or Town Counsel to take any
and all action necessary to effectuate the terms of this Resolution.
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Duly adopted this 26 day of September, 2011, by the following vote:
AYES : Mr. Stec, Mr. Metivier, Mr. Strough, Mr. Brewer
NOES : None
ABSENT: Mr. Montesi
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