309.2011 Town Hall Roof Repair
RESOLUTION AUTHORIZING ESTABLISHMENT OF CAPITAL
PROJECT FUND #188 AND AWARD OF BID TO MONAHAN &
LOUGHLIN, INC., FOR PURCHASE OF MATERIALS AND
REPAIR OF TOWN HALL ROOF
RESOLUTION NO.: 309, 2011
INTRODUCED BY: Mr. Tim Brewer
WHO MOVED ITS ADOPTION
SECONDED BY: Mr. Ronald Montesi
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WHEREAS, on July 25, 2011, by Resolution No.: 234,2011, the Queensbury Town Board
authorized expenditure of $350,000 of funds held in Capital Reserve Fund No.: 64 for the purchase of
materials and roof repairs at Queensbury Town Hall (Project), subject to a 30 day permissive
referendum period, and
WHEREAS, General Municipal Law §103 requires that the Town advertise for bids and award
the bids to the lowest responsible bidder(s) meeting New York State statutory requirements and the
requirements set forth in the Town’s bidding documents, and
WHEREAS, by Resolution No.: 234,2011, the Town Board authorized an advertisement for
bids for the Project in accordance with bid documents and specifications prepared by Vision
Engineering, LLC and on file with the Town’s Purchasing Agent, and following such advertisement
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and receipt of bids, all received bids were opened and reviewed on September 29, 2011, and
WHEREAS, the Purchasing Agent, Facilities Manager and Vision Engineering have
recommended that the Town Board award the bid to the lowest, responsible bidder, Monahan &
Loughlin, Inc., for an amount not to exceed $408,777, and
WHEREAS, the Town Board accordingly wishes to establish a Capital Project Fund
related to the Project, and
WHEREAS, the Facilities Manager has advised the Town Board that there are times when
Change Orders may become necessary for such Contract and he therefore has requested that the
Town Board authorize him to approve and sign certain Change Orders, up to a 3% contingency,
or in the total amount not exceeding $12,263, for which the Facilities Manager and Town
Engineer concur deem necessary and/or appropriate, and
WHEREAS, Vision Engineering has requested Town Board authorization to expend an
additional $28,960 for additional engineering costs, such funds currently held in Capital Reserve
Fund No.: 64,
NOW, THEREFORE, BE IT
RESOLVED, that the Queensbury Town Board hereby authorizes and directs the
establishment of the “Town Hall Roof Repairs Capital Project Fund #188,” which Fund will
establish funding for expenses associated with the purchase of materials and repair of the
Queensbury Town Hall Roof (Project), and
BE IT FURTHER,
RESOLVED, that the Queensbury Town Board hereby accepts and awards the bid for the
Project from the lowest, responsible bidder, Monahan & Loughlin, Inc., for an amount not to exceed
$408,777, and
BE IT FURTHER,
RESOLVED, that the Town Board hereby authorizes the Town Facilities Manager to
approve and sign Change Orders pertaining to the Contract up to a 3% contingency, or in the
total amount not exceeding $12,263, for which the Facilities Manager and Town Engineer concur
deem necessary and/or appropriate, and
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BE IT FURTHER,
RESOLVED, that the Town Board authorizes an additional expenditure of $28,960 for
additional engineering costs, such funds currently held in Capital Reserve Fund No.: 64, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes an additional expenditure of
$100,000 currently held in Capital Reserve Fund No.: 64 for a revised total expenditure from
Capital Reserve Fund No.: 64 to be $450,000, and
BE IT FURTHER,
RESOLVED, that the Town Board hereby establishes initial appropriations and estimated
revenues for Capital Project Fund #188 in the amount of $450,000, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town Budget
Officer to take all action necessary to establish accounts for such appropriations and revenues as
necessary, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town Budget
Officer to amend the Town Budget, make any adjustments, budget amendments, transfers or
prepare any documentation necessary to establish such appropriations and estimated revenues and
effectuate all terms of this Resolution, and
BE IT FURTHER,
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RESOLVED, that the Town Board further authorizes and directs the Town Supervisor,
Purchasing Agent, Facilities Manager and/or Budget Officer to take such other and further actions as
may be necessary to effectuate the terms of this Resolution,and
BE IT FURTHER,
RESOLVED, that this Resolution is subject to permissive referendum in accordance with
General Municipal Law §6-c(8) and shall not take effect until such time as provided, and the
Town Clerk is hereby authorized and directed to post and publish the notice required for
Resolutions subject to permissive referendum.
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Duly adopted this 3 day of October, 2011, by the following vote:
AYES: Mr. Stec, Mr. Metivier, Mr. Montesi, Mr. Strough, Mr. Brewer
NOES: None
ABSENT: None
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