4.15 !1
4.15
BIDSIAWARD Bid and Establish Capital Project 242—Cemetery Columbarium Wall-Loiselle-Accept Commission
Funds-Loan Until Reimbursed— 11-1-2021
RESOLUTION AUTHORIZING ESTABLISHMENT OF PINE VIEW
CEMETERY.COLUMBARIUM WALL CAPITAL PROJECT FUND #242
AND AWARD OF BID TO LOISELLE MEMORIALS, INC.
RESOLUTION NO.: ,2021
INTRODUCED BY:
WHO MOVED ITS ADOPTION
SECONDED BY:
WHEREAS, by Resolution No.: 361,2020, the Queensbury Town Board authorized the
Town Purchasing Agent to publish an advertisement for bids for the purchase of a new sign with a
columbarium wall that will have niches to entomb cremains at the Pine View Cemetery (the
"Project") as set forth in bid specifications prepared by the Town Cemetery Superintendent and/or
Purchasing Agent, and
WHEREAS, on October 27"', 2021, the Town Purchasing Agent publicly opened the one
and only received bid, and
WHEREAS, the Purchasing Agent and Cemetery Superintendent have recommended that
the Town Board therefore award the bid to the only and therefore lowest, responsible bidder,
Loiselle Memorials,Inc., for an amount not to exceed$84,470, and
WHEREAS, the Cemetery Superintendent has advised that there are times when Change
Orders may become necessary for such Project and has requested that the Town Board also
authorize her to approve and sign certain Change Orders up to a five-percent (5%) contingency
for Change Orders that she deems necessary or appropriate, and
WHEREAS, the Town Board wishes to establish a Capital Project concerning such
t
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Project and establish and fund the Revenue and Expense Accounts for the Capital Project in a
total amount of$88,694, and
WHEREAS, the Town Cemetery Commission will reimburse the Town for all expenses
of this Project and the Commission will receive all the revenues from this Project,
NOW, THEREFORE, BE IT
RESOLVED, that the Queensbury Town Board hereby authorizes establishment of the
Pine View Cemetery Columbarium Wall Capital Project Fund #242 in the amount of$88,694 to
establish funding for expenses associated with this Project, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs that funding for such
Capital Project shall be $88,694 from the Town Cemetery Commission, with the Commission to
receive all revenues from this Project, and further establishes miscellaneous revenues and
expenses in the Capital Project as follows:
• 242-0000-52770 Misc. Revenues - $88,694
• 242-8810-2899 Expenses - $88,694
and
BE IT FURTHER,
RESOLVED, that the Queensbury Town Board hereby authorizes the Town Budget Officer
to temporarily advance $88,694 from the Cemetery Fund to Capital Expenses Account No: 242-
8810-2899 to pay for the Project, and
2
Y.-
/ h
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town Budget Officer
to amend the Town Budget and take any and all actions as needed, keep suitable records and
arrange for the repayment of the temporary loan as soon as available and prepare any
documentation necessary to establish appropriations and revenues, and
BE IT FURTHER,
RESOLVED, that the Town Board hereby accepts and awards the bid for the Project from
the lowest, responsible bidder, Loiselle Memorials, Inc., for an amount not to exceed $84,470 to
be paid for from Capital Project Fund#242, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town Supervisor to
execute any needed agreement between the Town and Loiselle Memorials, Inc., in form
acceptable to the Town Supervisor, Cemetery Superintendent, Town Budget Officer, Town
Purchasing Agent and/or Town Counsel, and
BE IT FURTHER,
RESOLVED, that the Town Board hereby authorizes the Town Cemetery Superintendent
to approve and sign Change Orders pertaining to the Contract up to a five-percent (5%)
contingency or in the total amount not exceeding $4,224 that she deems necessary or appropriate,
and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town Supervisor,
3
;r
Purchasing Agent, Cemetery Superintendent, Town Budget Officer and/or Town Counsel to take
any and all action necessary to effectuate the terms of this Resolution.
Duly adopted this 1'day of November, 2021, by the following vote:
AYES
NOES
AB SENT:
4
BID OPENING RESULTS
FOR:
COLUMBARIUM AND NICHES
October 27, 2021
Bid Opening 2:00 PM
Opened by:Joanne Watkins
Witnessed by: Connie Goedert
COMPANY NAME& BID AMOUNTS IRAN DIVESTMENT NON-
ADDRESS COLLUSIVE BID
CERT
LOISELLE MEMORIALS INC $84,470.00 YES YES
HUDSON FALLS,NY 12839
RESOLUTION AUTHORIZING ADVERTISEMENT OF BIDS FOR
PURCHASE OF SIGN WITH COLUMBARIUM WALL
AT PINE VIEW CEMETERY
RESOLUTION NO.: 361,2020
INTRODUCED BY: Mr. George Ferone
WHO MOVED ITS ADOPTION
SECONDED BY: Mrs. Amanda Magee
WHEREAS, the Town's Cemetery Superintendent as requested by the Town's Cemetery
Commission, wishes to advertise for bids for the purchase of a new sign with a columbarium wall
that will have niches to entomb cremains at the Pine View Cemetery as will be set forth in bid
specifications to be prepared by the Cemetery Superintendent and/or Purchasing Agent, and
WHEREAS, General Municipal Law §103 requires that the Town advertise for bids and
award the bid to the lowest responsible bidder(s) meeting New York State statutory requirements
and the requirements set forth in the Town's bidding documents,
NOW,THEREFORE,BE IT
RESOLVED, that the Queensbury Town Board hereby authorizes and directs the Town's
Purchasing Agent to publish an advertisement for bids for the purchase of a new sign with a
columbarium wall that will have niches to entomb cremains at the Pine View Cemetery, in the
official newspaper for the Town of Queensbury, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Purchasing Agent to
open all bids received, read the same aloud and record the bids as is customarily done and present
the bids to the next regular or special meeting of the Town Board.
j .
Duly adopted this 2nd day of November,2020,by the following vote:
AYES Mr. Metivier,Mr. Freer,Mr. Ferone, Mrs:Magee,Mr. Strough
NOES : None
ABSENT: None
ROCK LOISELLE MEMORIALS, INC.
OF .402 Lower Main Street
Hudson Falls,NY 12839
Phone(51 8)747-4170/Fax(-518)747-4203
e-mail. info@loisellernemorials.com
ials.com
October 19,2021
Town of Queensbury
742 Bay Road
Queensbury,NY 12804
To Whom it may concern:
Enclosed please find a notarized affidavit of non-collusion, a certification of compliance with the
Iran divestment Act, our proposal and specifications as well as a copy of the Rock of Ages full
perpetual warranty which is backed by the Rock of Ages warranty trust.
Loiselle Memorials has been designing, carving and creating monuments (both civic and
cemetery monuments), mausoleum and columbaria since 1922.As part of the Rock of Ages
Corporation family, we are able to offer the very finest granites from our world renowned
quarries. Each niche is sealed by an aluminum door and a separate granite shutter providing
privacy and security.
Please review our proposal and feel free to contact us with any questions.
Clrely,
Daniel Giroux,
President
t��i:irasr'�rL�,
CERTIFIED MEMORIALIST
BID PROPOSAL
To: TOWN OF QUEENSBURY:
1. The undersigned hereby declares that he/she is the only person interested in this Bid; that
it is made without any connection with any person making another Bid for the same
contract; that the Bid is in all respects fair and without collusion or fraud; and that no
official of the Town, or any person in the employ of the state, is directly or indirectly
interested in the Bid or in the supplies or work to which it relates, or in any portion of the
profits thereof.
2. The undersigned also declares that he/she has carefully examined the annexed form of Bid
documents and specifications and will provide the following item at the prices indicated,
immediately upon request, to be fully paid within 30 days of receipt by the Town.
3. Base Bid : $84,470.00
4. CONTRACT - AGREEMENT: By execution of this Bid Proposal, Bidder agrees to
execute a further agreement if requested by the Town of Queensbury and agrees, in any
event, that all understandings, conditions,provisions and specifications referred to in and
a part of this Bid Proposal, the Notice to Bidders, the Instructions to Bidders, the
Specifications and the Affidavit of No Collusion, shall constitute the terms and conditions
of an agreement and actually be an agreement, if no other agreement is entered into,
between the Bidder and the Town of Queensbury.
x October 19, 2021 x �---� % '� � ' Daniel Giroux
DATE *SIGNATURE OF AUTHORIZED COMPANY
OFFICIAL-PRINT NAME NEXT TO SIGNATURE
x Loiselle Memorials,Inc.
COMPANY NAME
x 518-747-4170
COMPANY PHONE NUMBER
x 402 Lower Main St.,Hudson Falls,NY 12839
COMPANY ADDRESS
Columbaria Bid Proposal
PINE VIEW COLUMBARIA SPECIFICATIONS:
Rock of Ages Sealmark (full warranty) Barre, VT Gray Granite, Memo Finish
Choice of Shutter Colors
36 NICHE/SIGN COLUMBARIA (see detail,attachedl
ROOF: 7'-1"x 1'-11"x 4"
FRONT WALL: 6'-1'/:"X 3"X 6'-1%"
SIDES: 1'-4 3/16"X 4"X 6'-1 W'
BASE:7'-1"X 1'-11"X 6"
COLUMBARIUM SHUTTER DOORS: 12" X 12"
To be lettered: PINE VIEW CEMETERY
Price:$26,220.00 .
Two 60 NICHE COLUMBARIA(see detail,attached)
ROOF:7'-1"x 3'-3"x 4"
SIDES: 2'-113/8"X 4"X 5'-1 3/8"
BASE: 7'-1"X 3'-3"X 6"
COLUMBARIUM SHUTTER DOORS: 12"X 12"
Price:$58,250.00
Please note:
1. All Columbaria Shutter doors are installed blank.Additional lettering(e.g. niche door engraving,
final date engraving) is NOT'included in this proposal.
2. Excavation and Concrete foundation NOT included in this proposal.
Total:$84,470.00
a.-
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ETERYl I I I f]
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CREMATORY
I I � 1 I IIIB'
FRONT ELEVATION
—7:uEt ra
��is N REAR ELEVATIONI
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SE:tgll B8
GRANITE WRL fiF.HARRF CRAY WITH ACMO RNISH c
Prtro Vrow ��aom �
IS6 NicM falum6uium
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LolseVe M.m .als a cr
d
SIB LETTERING
PINEVEW co
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CEMETERYLO
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CREMATORY
7_1 n
FRONT ELEVATION
SCALE:3/4"=T-O"
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N
CO
1 11116" LL
co
REAR ELEVATION
SCALE:314"=l'-0'
00
LO
SIDE ELEVATION
SCALE: 314" = 1 '-0"
- 42
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................ .............. ........... ..............
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Full Perpetual Columbarium Warranty
13
ROCK OF AGES CORPORATION , BARRE, VERMONT
ROCK OF AGES CORPORATION, WILL REPAIR OR REPLACE, AT ITS OPTION AND WITHOUT CHARGE, ANY GRANITE PORTION OF
YOUR ROCK OF AGES COLUMBARIUM SHOULD THAT PORTION CRACK. CHECK OR PROVE DEFECTIVE IN ANY WAY ATTRIBUTABLE
TO THE GRANITE OR WORKMANSHI;?AND VERIFIABLE BY OUR FIELD INSPECTORS.
iiC}c J? ci A of C Aaes o�
repair�pair or r-?pIacern*nt and related costs. including mate.rial, labor, shipping and installation will be borne by usandand/orow
ce-tifies, vouir rioc�-
AutIlUdZed Retailers. This Warranty in i;o way authorlZCS the plrty seeking warranty Covillrage LO inClIt any to:yardrepair of
nied co of Ages -f�d warranted replacement:or rel, casts withUL;t Prior written consent from Pock es Corporation. In LI)a event c -mfLcc in the v anted
CO;It Mbar-ivaj.is made o Prf-m;u rn colurobarit.m,a claim must be made in writing and mailed to Cost-arner Service Departmejit.RccP c�Ages Ccrrar.�ti,*.n,560 Granitevilie
f
Road.Graniteville.Vermont 05,354
4 la
tF,
Rock of Agcs Corporation IL:rtl)rr warrants that any replacement will be of a-oior. grain and gracle of granite as nearly Identical as
possibly to the original.Since granite is quarried natural stnne.%ve cannot guarantee of warrant that the given color Or yi'airr Will always
a;)d ootsLanding nawrat coilor
be available.While every effort Will be made to match the original grantte.RociE of Ages Corporation reserves the right to replace the
defective portion with granite of a grade,color and grain marketed by the CorporaLiori at the time when this Warl'311tV May be honored
grain. We furtbei. cert-A thalany which is cemparable in all ocher respects a-material,Quality and workmarifhip as the original.
130i 110f] Of VOM' ROO,.c',Ages Corporation is not responsible tinder any circumstances'cr any damage to Or staining of tho columbarjur-i tes--Iting front
acts Or emissions of any kind other than acts Or omissions of Ruck Of Ages Corporation covered by this Warranty. Without' lirniong
Ro eR u f s%ge-s col u m b a ri-arn the generality or the foregoing. Rock of Ages Corporation is not resIjofrslble for inainteriarice, cleaning accumulated dirt or ether
material coming in contact with the coluillbarlrlt or their effects,qandalisifi. theft.war.flood or Other acts of God.erivironmentai Or
k oftbe highest qUality a.ud
atmospheric conditions.Or the act or omission of any party including the pu'l..1lassir
co trip afib Ic with ?Ills full Warranty extends to the criqinal p,-rcllaser. the pure.hasor's heirs Or assignees, and the cerrietal-v where the RocI,. of Ages
has been placed.This Warranty is valid in perpetuity and becomes affective upon the Elate WIIF.n the terms and condition.,
OLO- stkandardS of of the purchase agrecinent have been met*etweeri the Pwchi!ier and the Aiizllori2ed Rock of Agr—,Retailer.
Voux cohimbarium has lb(_'en /A-QC-kN AS VISUAL EVIDENCE OF THIS WARRANTY, THIS ROCK OF AGES TRADEMARK SEAL HAS BEEN PERMANENTLY ETCHED
INTO THE COLUMBARIUM. ONLY COLUMBARIUMS BEARING THIS SEAL ARE GENUINE ROCK OF AGES COLUMBARIUMS
manufactured, inspected and COVERED BY THIS WARRANTY.
Cj U aj)j),I-GV-- D deT 1�tri CtCciit ''his Trademark Seal is protected under U.S. Registration Nos. 95.516;284,826 and 286,033.Rock of Ages Corporation disclaims any
�
and
a;[ responsibility for any colLiMbarlunis not beanng this genuine Trademark Seal applied by Rack of Ages Corporation or for any
k Corporation.
cohinibw-Wrp. f4LU�fflt` St2lIdlirdS certificates,r.)rar,%ntL=S Or warranties which are not signed'Ely the President of Roe of Ages C rpor
This%,,arranty does not include vases of any material.etchings.lithocrorna paint and;or gallif silver leaf in letter: or carvings.or all,,
n. the gruaite ;Industry. types Of artificially affireci Objects,not limited to porcelain photos. granite inserts,bforl2e. etc.
7h...-warranty I:;backed by the Pock of Ages Warranty T3%.Lr.an indepenclaric Trust flnded by Rock of Ages CCII'pQk',Itlon and adirjmi.rercrd
by an Independent Trustee. Only in the unlikely event that Rock" of Ages Corporation ceases to exist (in which event Rock of Ages
Corporation.as used herein,shall be deemed to mean Eli, Flock of Ages Warranty Trust),a claim must be made in writing to the Rock
of Ages Warranty Trust. Wilmington Trust Company. Rodney Square North, 1100 North Market Street. Wilmington. DE 19890-0001,
Attn:Claims.
PATRICK PrRUS
CHIEF EXECUTIVE OFFICER
4
........... ....... ..........-
.......... ...........
Full Perpetual
Columbarium
Warranty
Family / purchaser
Order number
Cemetery
Section
Lot
Date erected
Authorized Rock of Ages memorialist
Authorized Rock of Ages retailer
Date of purchase
AFFIDAVIT OF NON-COLLUSION
i, Dan t ( being duly sworn,do depose and state:
1. That in connection with this procurement,
(A) The prices in this bid have been arrived at independently, without consultation,
communication,or agreement,for the purpose of restricting competition,as to any matter relating to
such prices with any other bidder or with any competitor;and
(B) The prices which have been quoted in this bid have not been knowingly disclosed by
the bidder and will not knowingly be disclosed by the bidder prior to opening directly or indirectly to
any other bidder or to any competitor;and
(C) No attempt has been made or will be made by the bidder to induce any other person
or firm to submit or not to submit a bid for the purpose of restricting competition.
G.
2. The undersigned further states:
(A) Affiant is the person in the bidder's organization responsible within that organization
for the decision as to the prices being bid herein and that Affiant has not participated, and will not
participate, in any action contrary to(1)(A)through(1)(C)above;or
(B) (1) Affiant is not the person in the bidder's organization responsible within that
organization for the decision as to the prices being bid herein but that Affiant has been authorized in
writing to act as agent for the persons responsible for such decision in certifying that such persons
have not participated,and will not participate,in any action contrary to(1)(A)through(1)(C)above,
and as their agent does hereby so certify; and
10
(2) Affiant has not participated and will not participate, in any action contrary to
(1)(A)through(1)(C)above.
3. It is expressly understood that the foregoing statements, representations, and promises are
made as a condition to the right of the bidder to receive payment under any award made hereunder.
Signed
Subscribed and sworn to before me this /�`day of �� � ,20
tary Public
KIMBERLYA RICHh
Notary Public,State of New York
Registration No.04RI6384543
Qualified in Washington County
Commission Expires Dec. 17,200 .
11 '
CERTIFICATION OF COMPLIANCE WITH THE IRAN DIVESTMENT ACT
As a result of the Iran Divestment Act of 2012(the"Act'),Chapter 1 of the 2012 Laws of New York,a
new provision has been added to State Finance Law(SFL) § 165-a and New York General Municipal
Law § 103-g, both effective April 12,2012. Under the Act,the Commissioner of the Office of General
Services(OGS)will be developing a list of"persons"who are engaged in"investment activities in Iran"
(both are defined terms in the law)(the"Prohibited Entities List"). Pursuant to SFL § 165-a(3)(b),the
initial list is expected to be issued no later than 120 days after the Act's effective date at which time it will
be posted on the OGS website.
By submitting a bid in response to this solicitation or by assuming the responsibility of a Contract
awarded hereunder,each Bidder/Contractor,any person signing on behalf of any Bidder/Contractor and
any assignee or subcontractor and, in the case of a joint bid,each party thereto,certifies,under penalty of
perjury,that once the Prohibited Entities List is posted on the OGS website,that to the best of its
knowledge and belief,that each Bidder/Contractor and any subcontractor or assignee is not identified on
the Prohibited Entities List created pursuant to SFL § 165-a(3)(b)
Additionally, Bidder/.Contractor is advised that once the Prohibited Entities List is posted on the OGS
Website,any Bidder/Contractor seeking to renew or extend a Contract or assume the responsibility of a
Contract awarded in response to this solicitation must certify at the time the Contract is renewed,
extended or assigned that it is not included on the Prohibited Entities List.
During the term of the Contract,should the Town receive information that a Bidder/Contractor is in
violation of the above-referenced certification,the Town wiI I offer the person or entity an opportunity to
respond. If the person or entity fails to demonstrate that he/she/it has ceased engagement in the
investment which is in violation of the Act within 90 days after the determination of such violation,then
the Town shall take such action as may be appropriate including,but not limited to, imposing sanctions,
seeking compliance,recovering damages or declaring the Bidder/Contractor in default.
The Town reserves the right to reject any bid or request for assignment for•a Bidder/Contractor that
appears on the Prohibited Entities List prior to the award of a contract and to pursue a responsibility
review with respect to any Bidder/Contractor that is awarded a contract and subsequently appears on the
Prohibited Entities List.
1, 06 0 t I G(f a t7 c , being duly swo n,de oses artd says that he/she
is the �ideyjT of the L.01 SQ�jP Mtot to 1 S Corporation.
By submission of this bid,each bidder and each person signing on behalf of any bidder certifies,and in
the case of a joint bid each party thereto certifies as to its own organization,under penalty of perjury,that
to the best of its knowledge and beliefthat eacl r is.not o the list created pursuant to paragraph(b)
of subdivision 3 of§165-a of the State Finan Law.
� P
SIGNED
SWORN to before me this
day of Y 201
Notary Public:�J"W a. A( l✓ LOU*
KIMBERLY A RICH
12 Notary Public,State of New York
Registration No.04RI6384543
Qualified in Washington County
Commission Expires Dec.17,200�—