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2022 ORGANIZATIONAL\Queensbury Senior Citizens—Administration and Programs
RESOLUTION AUTHORIZING AGREEMENTS
WITH QUEENSBURY SENIOR CITIZENS, INC.
RESOLUTION NO. 92022
INTRODUCED BY
WHO MOVED FOR ITS ADOPTION
SECONDED BY
WHEREAS, the Queensbury Town Board wishes to authorize its annual Agreements
with the Queensbury Senior Citizens, Inc., one for the continued operation of recreational and
social programs for the Town's senior residents for the annual amount of$35,000 in accordance
with a Programs Services Agreement, and one for administrative services for the annual amount
of$45,000 in accordance with an Administrative Services Agreement,
NOW,THEREFORE,BE IT
RESOLVED, that the Queensbury Town Board hereby authorizes its annual Agreements
with the Queensbury Senior Citizens, Inc., one for Programs Services for the amount of$35,000
and one for Administrative Services for the amount of$45,000 and authorizes and directs the Town
Supervisor to execute the Agreements substantially in the form(s) presented at this meeting to be
paid from Seniors Citizens Account No.: 001-7620-4413,and
BE IT FURTHER,
RESOLVED, that the Town Board authorizes and directs the Town Budget Officer to
amend the 2022 Town Budget and transfer $10,000 from the General Fund Balance to Seniors
Citizens Account No.: 001-7620-4413 and take any other actions necessary to effectuate
payment, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town Supervisor,
and/or Town Budget Officer to take such other and further actions as may be necessary to effectuate
the terms of this Resolution.
Duly adopted this 3`d day of January,2022 by the following vote:
AYES
NOES
ABSENT :
ANNUAL AGREEMENTS\2022\Queensbury Senior Citizens—Program Services
AGREEMENT BETWEEN TOWN OF QUEENSBURY
AND
QUEENSBURY SENIOR CITIZENS, INC.
FOR PROGRAM SERVICES
THIS AGREEMENT, made as of January 1, 2022, by and between the TOWN OF
QUEENSBURY, Warren County, New York, (hereinafter referred to as the "TOWN") and
QUEENSBURY SENIOR CITIZENS, INC., a non-profit agency organized and existing
under the laws of the State of New York, with its principal place of business at 742 Bay Road,
Queensbury, New York, (hereinafter referred to as the "CONTRACTOR") in the manner
following:
WHEREAS, the parties previously entered into an Agreement for the Contractor to
provide the services described herein ("program services") and now wish to hereby enter into a
new Agreement for program services for 2022;
NOW, THEREFORE, IT IS AGREED BY AND BETWEEN THE PARTIES AS
FOLLOWS:
1. Contractor agrees to furnish community services to the Town and its residents for
the 2022 calendar year, which is also the Town's fiscal year, in consideration of the
sum set forth below. The services to be provided by the Contractor are:
Operation of recreational and social programs for senior residents of the
Town of Queensbury.
2. The Town agrees to pay Contractor the sum of $35,000 as full financial
consideration for the services previously set forth herein. Such amount shall be paid
as follows:
A. 100% upon submission of a Town Voucher (see Exhibit A to this Agreement)
and approval of the Voucher by the Town Supervisor. None of these funds may
be used for capital improvements on privately owned structures.
B. Prior to payment, the Town shall require submission of the following
supporting information or documents: 2021 Annual Report including Financial
Statements.
C. In addition to the payment specified above, the Town also agrees to provide
exclusive use of the "Senior Room" and "Downstairs Recreation Room."
3. The Contractor additionally agrees to furnish to the Town throughout the term of
this Agreement all financial and program information reasonably requested which is
related to the services provided.
4. It is understood and agreed that the relationship of the Contractor to the Town shall
be that of independent contractor. The Contractor agrees that it will hold itself in
accordance with such status and that it will neither present itself nor claim to be an
officer or employee of the Town.
5. The Contractor agrees and warrants to indemnify the Town and hold it harmless for any
and all claims arising out of the performance of this Agreement which are made against
the Contractor.
6. The Contractor agrees that it shall neither assign nor in any manner convey the rights or
obligations of this Agreement to any other person, company, or organization without
the previous written consent of the Town.
7. This Agreement may be terminated by either party upon thirty (30) days' notice in
writing to the other party. The Contractor further agrees that in the event of cancellation
of this Agreement by either party, it will make a full and final accounting of all Town
funds received under this Agreement within thirty (30) days after notification of
cancellation has been issued.
8. Unless cancelled earlier under the terms of the preceding paragraph, this Agreement
expires on December 31, 2022.
IN WITNESS WHEREOF, the parties have signed this Agreement to be effective on the
day and year first above written.
TOWN OF QUEENSBURY QUEENSBURY SENIOR CITIZENS,INC.
BY: BY:
JOHN F. STROUGH, III
TOWN SUPERVISOR PRESIDENT
DATE: ,2022 DATE: ,2022
MAILING ADDRESS: MAILING ADDRESS:
742 BAY ROAD 742 BAY ROAD
QUEENSBURY, NY 12804 QUEENSBURY,NY 12804
BILLING VOUCHER
Submitted to:
TOWN OF QUEENSBURY
742 BAY ROAD QUEENSBURY,NY 12804
Phone:518-761-8201 Fax:518-745-4445
NYS Sales Tax Exemption 14-6002393 (Do not write in this area-for Accounting Use Only)
Department Town Board EXHIBIT A PO NO. IF/IP ACCOUNTCODE $DISTRIBUTION
35,000 00
VENDOR NO.
C
Queensbury Senior Citizens, Inc.
A
I 742 Bay Road
M
A Queensbury, NY 12804
N
T L J
OUR CUSTOMER ACCOUNT NO. TOTAL $ 35,000 00
This form is to be used by: $Vendors not furnishing their own pre-printed invoice form.
$Department Managers to approve vendor invoices for payment.
DATE INVOICE NUMBER DESCRIPTION $AMOUNTOUE
For 2022 Program Services-Per Town Board Resolution 35,000 00
TOTAL AMOUNT DUE
$35,000 00
CLAIMANT CERTIFICATION: I hereby certify that the products and/or services listed above have been furnished to the
Town,including all information and documents required by a Contract where applicable;that no portion has been previously
paid or satisfied;that taxes from which the Town is exempt are not included;and that the amount claimed is actually due.
Date: Signature: Title:
DEPARTMENT APPROVAL Comptroller's Office Use
This Voucher represents an authorized purchase that complies with the Received
Town's purchasing policies and procedures. Prices are in accordance Checked
with pre-authorized Purchase Orders or Contracts,where applicable. The Returned
services and/or materials,including all required information and documents, Reason
have been furnished to the Town of Queensbury,and the amount approved
is due for payment. Entered
Authorized Due Date
Date: Dec 21, 2021 Official Comptroller
TOWN OF QUEENSBURY comptrollerlgprolblllingvoueherwb3 Mar2002
ANNUAL AGREEMENTS\2022\Queensbury Senior Citizens—Administrative Services
AGREEMENT
BETWEEN TOWN OF QUEENSBURY
AND
QUEENSBURY SENIOR CITIZENS, INC.
FOR ADMINISTRATIVE SERVICES
THIS AGREEMENT, made as of January 1, 2022, by and between the TOWN OF
QUEENSBURY, a municipality organized and existing pursuant to the laws of the State of New
York with offices located at 742 Bay Road, Queensbury, New York 12804 (hereinafter referred
to as the "TOWN") and QUEENSBURY SENIOR CITIZENS, INC., a not-for-profit
corporation organized and existing under the laws of the State of New York with its principal
place of business at 742 Bay Road, Queensbury, New York (hereinafter referred to as the
"CONTRACTOR"), in the manner following:
IT IS AGREED BY AND BETWEEN THE PARTIES AS FOLLOWS:
1. The Contractor agrees to furnish services to the Town for the 2022 calendar year, which
is also the Town's fiscal year, in consideration of the sum set forth below. The services to
be provided by the Contractor are:
Administration of the Town of Queensbury Activity Center.
2. In particular, the Contractor agrees to provide the following services:
A. Scheduling the use of the Queensbury Center among the various groups and
organizations who request its use:
i. The Town of Queensbury, including all Departments, Boards and Town
Officials, shall have priority for use of the Center and shall have access to the
Center at all times. The Town may schedule use of space at the Activities'
Center on short notice, which will take precedence over any prior scheduled
activities.
ii. Coordination of Center monthly scheduling calendars, including QSC
SENIOR calendar and SET UPS calendar.
1
iii. Receipt and management of applications for building use.
iv. Resolve building scheduling use issues.
B. Answering incoming calls at Reception Desk and providing appropriate
information and referrals to community resources as needed.
C. Greeting, welcoming and providing information to walk-ins.
D. Providing facility tours as needed.
3. The Town agrees to pay the Contractor the annual sum of $45,000 as full financial
consideration for the services previously set forth. Such amount shall be paid as follows:
• 100% upon submission of a Town Voucher(see Exhibit A to this Agreement) and
approval of the Voucher by the Town Supervisor. None of these funds may be
used for capital improvements on privately owned structures.
4. On matters mentioned as contractual obligations herein, the Contractor shall be under the
direction of and report to the Town Supervisor.
5. All fees received for use of the Center shall be made payable to the Town of Queensbury
and delivered to the Town Budget Officer.
6. The Contractor may use the telephone(s) currently located at the Center but shall
reimburse the Town for any long distance telephone calls made by the Contractor or any
of its members, employees, volunteers or agents.
7. The Contractor agrees to furnish to the Town throughout the term of this Agreement all
financial information reasonably requested which is related to the services provided.
8. It is understood and agreed that the relationship of the Contractor to the Town shall be
that of independent contractor. The Contractor agrees that it will hold itself in
accordance with such status and that it will neither present itself nor claim to be an officer
or employee of the Town.
9. The Contractor agrees and warrants to indemnify the Town and hold it harmless for any
and all claims arising out of the performance of this Agreement which are made against
the Contractor.
2
I
10. The Contractor agrees that it will neither assign nor in any manner convey the rights or
obligations of this Agreement to any other person, company, or organization without the
prior written consent of the Town.
11. This Agreement may be terminated by either party upon thirty (30) days' notice in
writing to the other party. The Contractor further agrees that in the event of cancellation
of this Agreement by either party it will make a full and final accounting of all Town
funds received under this Agreement within thirty (30) days after notification of
cancellation has been issued.
12. Unless cancelled earlier under the terms of the preceding paragraph, this Agreement shall
expire on December 31, 2022.
13. It is agreed by the parties that this Agreement constitutes the full and complete agreement
by the parties as to administrative services and that it may not be changed verbally.
IN WITNESS WHEREOF, the parties have signed this Agreement to be effective on
the day and year first above written.
TOWN OF QUEENSBURY QUEENSBURY SENIOR CITIZENS,INC.
BY: BY:
JOHN F. STROUGH,III
TOWN SUPERVISOR PRESIDENT
DATE: ,2022 DATE: ,2022
MAILING ADDRESS: MAILING ADDRESS:
742 BAY ROAD 742 BAY ROAD
QUEENSBURY, NY 12804 QUEENSBURY, NY 12804
3
BILLING VOUCHER
Submitted to:
TOWN OF QUEENSBURY
742 BAY ROAD QUEENSBURY,NY 12804
Phone:518-761-8201 Fax:518-745-4445
NYS Sales Tax Exemption 14-6002393 (Do not write in this area-for Accounting Use Only)
Department Town Board EXHIBIT PO NO. IF/IP ACCOUNTCODE $DISTRIBUTION
45,000 00
VENDOR NO.
C F
L Queensbury Senior Citizens, Inc.
A
I 742 Bay Road
M
A Queensbury, NY 12804
N
T L J
OUR CUSTOMER ACCOUNT NO. TOTAL $ 45,000010
This form is to be used by. $Vendors not furnishing their own pre-printed invoice form.
$Department Managers to approve vendor invoices for payment
DATE INVOICE NUMBER DESCRIPTION $AMOUNTDUE
For 2022 Administrative Services-Per Town Board Resolution 45,000 00
TOTAL AMOUNT DUE $45,000 00
CLAIMANT CERTIFICATION: I hereby certify that the products and/or services listed above have been furnished to the
Town,including all information and documents required by a Contract where applicable;that no portion has been previously
paid or satisfied;that taxes from which the Town is exempt are not included;and that the amount claimed is actually due.
Date: Signature: Title:
DEPARTMENT APPROVAL Comptroller's office Use
This Voucher represents an authorized purchase that complies with the Received
Town's purchasing policies and procedures. Prices are in accordance Checked
with pre-authorized Purchase Orders or Contracts,where applicable. The Returned
services and/or materials,including all required information and documents, Reason
have been furnished to the Town of Queensbury,and the amount approved
is due for payment. Entered
Authorized Due Date
Date: Dec 21, 2021 Official Comptroller
TOWN OF QUEENSBURY comptrolleAgpro%lllingvoucherwb3 Mar2002