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1978-10-23 QUEENSBURY RECREATION COMMISSION Minutes of Meeting October 23, 1978 Minutes of the regular meeting of the Recreation Committee of !he Town of Queensbury, Held MOnday, October 23, 1978, at the Queensbury Town Offic. Building, Queensbury, New Y6rk. Chairman Lyon called the meeting to order at 7:32 PM. Present: COIIIDissioners B1y, Champagne, Howe, Lavigne, Lyon & Rooi!. Absent: Commissioner Yasko Visiter: .Jeff WilKin, Post Star :A\,þrwal' 'of Mtnut'es Follcwtng review, CoImd.ssioner Dly moved to approve the minutes of theS.ptember 25, 1978 1Ieeting as submitted. Commissioner Hewes.eonded the motion, which was unanimously approved. CorrespOn'dehce!Co1liDu11ications The Director advised the Commission that he had accepted an invttatton to speak to the League of ~ Voters, Land Use c..:tttee on Wednesday, October 25, 1978, on the topic of po..iblefutureprograma and facilities as it pertain~ to the Recreation Department. The Director also relayed information concerning a joint meeting in Novøber with the Glens Falls Recreation Commission. Both Recreation Directors felt a meeting, as a first step toward po.sm};,. future joint programs, would be advantageous. The Commis.ion was receptive to the idea, however, it was decided that due to the holiday season, (Thanksgiving & Christmas), a meeting e.fter the first of the year was more suitable. The Commisston suggested that if joint programming was desired, the two Directors/rather than both Boards.l should meet first to formulate specific plans and then report back to their respective Commissions. The Commission briefly reviewed and discussed the Commission Mtg. Attendance Summary and no action was taken. Annual Report- Division for Youth Requirement The ComII1ssion briefly reviewed the Annual Report which was submitted to the New York State Division For Youth as part of the 1979 Recreation & Youth Service Applications. It was suggested that in the future, a different form of type, other than script, be used for all reports, as script is diff.cult to read. Page 2 Fall Program Update The Director informed the Commission regarding the status of the six(6) fall programs which were approved in September. A facility use request has been submitted to the Queensbury Schèo1 Superintendent for the volleyball and d'sco programs. The fishing class will begin on October 30, and the Ladies Day Out program will begin shortly thereafter. It was decided that the Men's Gym Night program would be a duplication of effort, as BOCE;S conducts a s£mi1ar program, and therefore the idea was tabled. Explanation of Budget Line It. - Programs for Senior Citizens The Commission had requested further information on three(3) specific revenue and expendi ture line items dealing with Senior Citizens. The Director explained that these line item8 totaled approximately $8,750.00 and 5010 of this 81IØunt was reimburseab1e from the N.Y.S. Division for Youth. The Director suggested that since these funds have no direct effect on the recreation budget in terms of programs, that in the future the Department's Monthly Budget Update not reflect either the revenue or expenditure figures. State and Federal FUnding Investigation In formation concerning possible state and federal funding for recreational projects was relayed by the Director. The COmmis- sion was informed that contact "'th~Øtate and federal regional representatives had been made and that information and appli- cation forms had been received. It was anticipated that a meet- ing with these individuals would be .chettu1ed in November. It was the Co1IId..sion'. feeling that prior to making such app1ica:tion, that the Director begin work on the Recreation Department's Master Plan. The consensus was that the Director and the Co8d.sion should attempt to survey Queen.bury residents to determine present and future needs. A previous survey, ap- proximately three years ago, and the llinute. of the recent town mini-meeting. 1!Iltiû1dhaJ)'qhbetTaÖewä4IaB tþey too may pro- vide additional information. The po..ibility of a series of recreational mini-meeting. held throughout the community was discussed, and this was thought to be a worthwhile endeavor in the near future. The Director was instructed to begin work on the Department'. Master Plan, and to investigate the Feasibility of Town recreation mini-meetings. Report - Proposed Part~Time Salary Schedule The Director briefly reviewed the report, "Proposed Part-Time Hourly Salary Schedule", 10/11/78, and there was considerable discussion. It was pointed out that under the present system all seasonal, part-time recreation employees were now covered under the recently approved 3-year CSEA contract. Therefore, under this contract, these individuals could anticipate yearly Page 3 increases, overtime pay, personal days, holiday pay, vacation pay and all other fringe benefits normally associated with full-time employment. The COBIission agreed withethe report which outlines four (4) categories " recreation employee, and recOl8ended a salary scale for each. CoDDissioner loop moved to accept the report with rec01lBet1d&tions as presented. COJmD1ssioner Howe seconded the motion, which was unanimously approved. Director's Report The Commission reviewed the Director's Report and there was discusston concerning the work BOCES is doing at Gurney Lane. In addition the application for 1978 N.Y.!. Division for Youth funds has been -iProved and rill be received after Jan. 1, 1979. The Commission a so discudsed the Warren County Youth Board and was informed that the Director has requested that he be appointed, by the Board of Supervisors, to this Board. After discussing Division fot Youth funds, The COJmD1ssion requested that a letter be written,. to the Chairman of the County Board of Supervisors informing him of the lack of comonm- t~~;to::n~:i;:i~t~~:.~i~:;::p~~~~~:~~èr:E~:s::i:ti::k~~ communication had, in the past, caused local municipalities in Warren County to miss out on the opportunity to apply for available Division for Youth funds. It was suggested that the letter he signed by the Commission Chairman and that a copy be sen t to the Town Supervisor. The Commission requested that in the future, when programs are cancelled or there is a split schedule that the insrtuctor or someone in the departllen t inform the local newspaper and be in attendence to alert those who may not have been informed. This situation occ~red at the Soccer program and a nUllber of adults and children had been inconvenienced. Executive Session Upon the Chairman's suggestion the CoaDissicm adjourned to execu- tive session at 8:50 P.M. to discuss possible land acquisition. Returning to open session, and there being no further business, the meeting was adjourned at 9:17 P.M. The next meeting will be held on MOnday, NovemBer 27, 1978 at 7:30 P.M.