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BIDSIAWARD Bid—ruck Water—Mini-Bid—OGS Program or Local Bid—Howell Pierson Main Motorcar-Sell Old Truck on GovDeals-3-21-2022
RESOLUTION AUTHORIZING AWARD OF BID FOR PURCHASE OF
TRUCK FOR TOWN WATER DEPARTMENT
RESOLUTION NO.: , 2022
INTRODUCED BY:
WHO MOVED ITS ADOPTION
SECONDED BY:
WHEREAS, in accordance with Resolution No.: 96,2022, the Town of Queensbury's
Purchasing Agent provided specifications to the New York State Office of General Services
Procurement Program and published an advertisement for bids for a 2022 or newer 3/4 ton pick-up
truck for the Water Department to replace a year 2012 Dodge Ram 2500 (Town Asset No.: 8974),
and
WHEREAS, on March 11 th, 2022 the Purchasing Agent received bid information for the
Truck from the New York State Pro Vehicle Market Place, and
WHEREAS, the Water Superintendent and Purchasing Agent reviewed the bid
information and have recommended that the Town Board authorize the bid award for a 2022
Ram 2500 Tradesman 4x4 truck to the only and therefore lowest, responsible bidder, Howell &
Pierson Inc., dba Main Motorcar for an amount not to exceed $41,975.80, and
WHEREAS, the Water Superintendent has requested authorization to purchase needed
ancillary equipment to make the truck Water Department ready for a total amount not to exceed
$1,500,
NOW, THEREFORE, BE IT
RESOLVED, that the Queensbury Town Board hereby accepts and awards the bid for a
2022 Ram 2500 Tradesman 4x4 truck to the only and therefore lowest, responsible bidder,
Howell &Pierson Inc., dba Main Motorcar for an amount not to exceed $41,975.80, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Water
Superintendent to purchase needed ancillary equipment to make the truck Water Department
ready for an additional amount not to exceed$1,500, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs that funding for such
purchase shall be by a transfer of $43,476 from the Water Department's undesignated,
unassigned fund balance Account No.: 040-0000-0909 to Vehicles Account No.: 040-8340-2020
and the Town Budget Officer shall amend the 2022 Town Budget, make any adjustments, budget
amendments, transfers and/or prepare any documentation necessary to effectuate payment, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town Budget Officer
to engage the services of auction company GovDeals to sell/dispose of the truck being replaced in
the Water Department identified as a 2012 Dodge Ram 2500, Town Asset No: 8974, and deposit
any sales proceeds into the appropriate revenue account(s) in accordance with the Queensbury
Town Code and New York State Laws, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town Supervisor,
Water Superintendent, Purchasing Agent and/or Town Budget Officer to take any and all action
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necessary to effectuate the terms of this Resolution.
Duly adopted this 21"day of March, 2022, by the following vote:
AYES
NOES
ABSENT:
GROUP 40440—23166—Vehicles,Class 1-8(Statewide) PAGE 1 of 2
CONTRACTOR INFORMATION
Howell & Pierson Inc.
51
e e e
Company Name: Howell&Pierson Inc dba Main Motorcar
Address: 224 West Main St,Johnstown,NY 12095
Company Website: www.mainmotorcar.com
Federal ID#: 141288470
NYS Vendor ID#: 1100022298
Contract Administrator Name: Shannon Kin
Title: Sales Manager
Email: info mainmotorcar.com
Phone: 518-762-3183
Toll Free Phone: N/A
Normal Business Days/Hours Monday-Friday 9am-5 m
Contact Name: Shannon Kin
Title: Sales Manager
Email: info mainmotorcar.com
Phone: 518-762-3183
Cell Phone: 518-852-9400
PAYMENT/ORDERING INFORMATION
Does Contractor offer a prompt payment discount for payments made in less than
30 days after receipt of a proper invoice? If yes,please detail the additional
discounts by providing the percentage of discounts and the specific number of days No
within which payment must be made for the discounts to apply(for example: 2%/
15 days; 1%/20 days).
Does Contractor accept the NYS Purchasing Card(see Appendix B,Purchasing No
Card)at no additional charge, for orders up to and including$50,000?
If Contractor requires a minimum and/or maximum purchase amount for orders
placed using the NYS Purchasing Card,please indicate those minimum and N/A
maximum amounts. If there is no minimum or maximum,enter"N/A".
If Contractor offers an additional discount for purchases made with the NYS N/A
Purchasing Card, enter here(%).
4044023166cna HowellPierson 2019-11-14
GROUP 40440—23166—Vehicles,Class 1-8(Statewide) PAGE 2 of 2
NYS MINIMUM DISCOUNTS
The Contractor is an authorized Dealer of the following Single OEM Vehicle(s)and/or Chassis Make(s)/Model(s) and
shall offer them at the NYS Minimum Discount(s)listed below,or a greater discount, for purchases under the
Contract.
Make Model NYS Minimum
(e.g.,Ford,International, Discount
Freightliner) (e.g.All Models;F-150,Bolt EV,M2-106) (Minimum of 1%)
Chrysler All Models 1%
Dodge All Models 1%
Jeep All Models 1%
Ram All Models 1%
BODIES OFFERED
The Contractor is an authorized Dealer of the Body OEM Product Line(s) and Body Types listed below and May offer
them for purchases under the Contract.
Body OEM Product Line(s)Offered Body Types Offered
N/A N/A
4044023166cna HowellPierson 2019-11-14
Name IModelYealMake IModel &Trim Level Model Code I Drive Typel Fuel Type I NYS Base MSRP JNYSDis
Main Motorcar 2022 RAM 12500 TRADESMAN RE DJ7L62 14X4 IGAS $44,060.00 7.%
NYS Base Pr NYS Aft NYS Price for V Total Numbe Total Price f Revised NYS Price for Revised Number of Ve
$40,975.801#######1 $41,975.801 1 $41,975.80
RESOLUTION AUTHORIZING SEEKING OF BIDS THROUGH
NEW YORK STATE OFFICE OF GENERAL SERVICES PROCUREMENT
PROGRAM OR LOCAL BID FOR TRUCK FOR WATER DEPARTMENT
RESOLUTION NO.: 96,2022
INTRODUCED BY: Mr. Anthony Metivier
WHO MOVED ITS ADOPTION
SECONDED BY: Mr.Timothy McNulty
WHEREAS, the Town of Queensbury's Water Superintendent has advised the Town Board
that he wishes to advertise for bids for the purchase of a 2022 or newer 1/4 ton pick-up truck for the
Water Department to replace a year 2012 Dodge Ram 2500 (Town Asset No.: 8974), such new
truck to be described in bid documents/specifications to be prepared by the Water Superintendent
and/or Town Purchasing Agent,and
WHEREAS, the Town wishes to purchase the truck through the New York State Office of
General Services Procurement Program or through local bid, and
WHEREAS, General Municipal Law §103 requires that the Town advertise for bids and
award the bid to the lowest responsible bidder meeting New York State statutory requirements and
the requirements set forth in the Town's bidding documents,
NOW, THEREFORE, BE IT
RESOLVED, that the Queensbury Town Board hereby authorizes and directs the Town
Purchasing Agent to provide the specifications for a 2022 or newer'/4 ton pick-up truck to the New
York State Office of General Services Procurement Program, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town Purchasing
Agent to publish an advertisement for bids for the truck as described above in the official
newspaper for the Town of Queensbury and/or through the New York State Office of General
Services Procurement Program,and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Purchasing Agent to
open, read aloud and record all bids received and present the bids to the next regular or special
Town Board meeting.
Duly adopted this 28`h day of February,2022,by the following vote:
AYES: Mr. Freer, Mr. Ferone, Mr. McNulty, Mr. Strough, Mr. Metivier
NOES: None
ABSENT:None