4.04 4.4
AGREEMENTSNew York Spyder Riders—2022-OCC TAX—5-2-2022
RESOLUTION AUTHORIZING AGREEMENT WITH
NY SPYDER RIDERS, INC.
RESOLUTION NO.: 12022
INTRODUCED BY:
WHO MOVED ITS ADOPTION
SECONDED BY:
WHEREAS, by prior Resolution, the Queensbury Town Board provided for the Town's
receipt of occupancy tax revenues from Warren County in accordance with the Local Tourism
Promotion and Convention Development Agreement(Agreement) entered into between the Town and
Warren County, and
WHEREAS, the Agreement provides that specific expenditure of the funds provided under the
Agreement are subject to further Resolution of the Town Board, and
WHEREAS, NY Spyder Riders, Inc., is a 503c(7) organization responsible for an annual
event, "SpyderQuest" which promotes motorcycle safety, touring and comradery, which event
averages 350 participants, thus helping to promote the Town of Queensbury by drawing people to
the Town and its surrounding area's hotels and motels, restaurants, stores and other businesses,
thereby benefiting the general economy of the Town and all of Warren County, and
WHEREAS, the Town Board wishes to provide funding to the NY Spyder Riders, Inc., in the
amount of$3,000 with occupancy tax revenues received from Warren County and accordingly enter
into an agreement with the NY Spyder Riders, Inc., for the year 2022 for general promotion purposes,
and
WHEREAS, a proposed Agreement has been presented at this meeting,
NOW, THEREFORE, BE IT
RESOLVED, that the Queensbury Town Board hereby approves the Agreement between the
Town and the NY Spyder Riders, Inc., substantially in the form presented at this meeting and
authorizes and directs the Town Supervisor to execute the Agreement,with funding for the Agreement
not exceeding the sum of $3,000 and to be provided by occupancy tax revenues the Town receives
from Warren County,to be paid for from Account No.: 050-6410-4412, and
BE IT FURTHER,
RESOLVED, that the Town Board authorizes and directs an increase of appropriations in
Occupancy Tax Account No.: 050-6410-4412 by $3,000 and increase the revenue coded 050-0000-
51113 Occupancy Tax by$3,000, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town Budget
Officer to amend the 2022 Town Budget, make any adjustments, budget amendments, transfers or
prepare any documentation necessary, and the Town Supervisor and/or Town Budget Officer to
take such other and further action as may be necessary to effectuate all terms of this Resolution,
and
BE IT FURTHER,
RESOLVED, that such Agreement is expressly contingent upon the Town Budget Officer
confirming that the Town has unallocated occupancy tax funds available from Warren County.
Duly adopted this 2nd day of May, 2022,by the following vote:
AYES
NOES
ABSENT:
2022 AGREEMENTS\New York Spyder Riders
LOCAL TOURISM PROMOTION AND CONVENTION
DEVELOPMENT AGREEMENT
This Agreement is made as of the I` day of January, 2022 by and between the Town of
Queensbury, a municipal corporation with its principal place of business located at 742 Bay
Road, Queensbury, New York 12804 (hereinafter referred to as "Municipality") and the New
York Spyder Rid6rs, with a principal place of business located at 2 Cherry Hill Road, Accord,
New York 12404 (hereinafter referred to as "Contractor").
WITNESSETH
WHEREAS, the Municipality has received from Warren County certain funding derived
from revenues received by the County as a result of the imposition of the Occupancy Tax
authorized by act of the New York State Legislature (Chapter 422 of the Laws of 2003),
hereinafter "Occupancy Tax Funds," and
WHEREAS, Municipality has agreed to expend the Occupancy Tax Funds for tourism
promotion and tourist and convention development and, more specifically, to enhance the
general economy of the Municipality through the promotion of tourist activities, conventions,
trade shows, special events and other directly related and supported activities for such purposes,
and
WHEREAS, the Contractor is (1) ready, willing and able to provide services and/or
materials consistent with the terms upon which the Municipality must expend the funds and as
more specifically described in the attachment annexed hereto as Schedule A and (2) possesses or
can make available all necessary qualified personnel, licenses, facilities and expertise to carry
out the terms of this Agreement;
NOW, THEREFORE, in consideration of the promises, responsibilities, and covenants
herein, the Municipality and the Contractor agree as follows:
1. Services/Materials
The Contractor shall provide services and /or materials as more specifically
described in the attachment annexed hereto as Schedule "A". [Contractor—Please attach a detalled
description of services/materials to be provided, the costs and the period for performance of services or supply of
materials.]
2. Contract Sum
A. For the Services performed and/or materials famished under this
agreement the Contractor shall be paid the sum of$3,000. The Contractor shall not be entitled to
out-of-pocket expenses. Contractor shall not be entitled to partial payment for services rendered
or materials furnished at the end of end of each thirty (30)day period as work proceeds.
B. Payment of amounts owed by the Municipality by virtue of this contract
shall be as set forth above for all services to be performed and all out-of-pocket expenses
incurred by reason of this Agreement. There shall be no other amounts due and payable by the
Municipality regardless of costs or expenses of the Contractor except for additional services
requested by the Municipality which are beyond the Scope of Services and those services
customarily performed as a part thereof.
3. Payment
A. In order to receive payment under this Contract, the Contractor shall
famish:
i) a completed and fully executed Agreement;
ii) an invoice or other statement identifying and itemizing the services
rendered or materials furnished and charges for the same and if the
contract includes or requires payment for services at an hourly rate,
that rate shall be specified for each person charged for and
employed in the performance of the contract,
iii) such other documents as are required by the standard billing
procedures of Municipality,
iv) a detailed description of how the funds will be used, as well as
statistical information describing how the Town's financial
investment impacted the program's success, including attendance
figures,demographics, etc.,
v) in the event that Contractor uses subcontractors or material
supplier in connection with the services and or materials furnished
under this agreement, the Contractor shall obtain from any
subcontractors or material suppliers the same documentation
required of herein above of Contractor and submit the same to the
Municipality to support Contractor's claim for payment,
vi) the Contractor shall promote the Municipality in whatever media
in which they spend the Town's contribution including, but not
limited to, the Town's logo being incorporated into written
advertising materials, brochures, radio and/or television ads, etc.
B. Payment shall be made thirty(30) days from:
i) the furnishing of all materials and completion of required work, or
ii) receipt of all documentation required by this section, whichever
date is later.
4. Term
The initial term of this Agreement shall commence upon execution of this
agreement and terminate when the services have been completed or the material furnished as
provided for in Schedule "A" or December 31, 2022, whichever date is sooner. On December
31,2022, in the event that there are any services or materials to be provided under this agreement
that the contractor has not provided, all work and services shall immediately cease unless
continuation after December 31, 2022 as specifically authorized by Resolution of the Governing
Board of Municipality.
This Agreement may be terminated at any time upon mutual written consent of
the Municipality and Contractor.
The Municipality may terminate this Agreement immediately upon written notice
of termination to the Contractor, if the Contractor fails to comply with the terms and conditions
of this Agreement and/or any laws, rules, regulations, policies or procedures affecting this
Agreement.
Written notice of termination, where required, shall be sent by personal
messenger service or by certified mail, return receipt requested. The termination shall be
effective in accordance with the terms of the notice. Upon receipt of the notice of termination,
the Contractor agrees to cancel, prior to the effective date of any prospective termination, as
many outstanding obligations as possible, and agrees not to incur any new obligations at the
receipt of the notice without approval by the Municipality. In no event shall the Municipality be
liable for expenses or obligations arising from programs or other expenditures made pursuant to
the terms of this Agreement after the termination date.
5. Reports to be Filed Concerning Funds and Expenditures
At the end of the contract term or at the end of each calendar year, whichever
occurs first, the Contractor shall file with the Municipality a report which shall include:
i) the number of persons served by the services or materials provided
by Contractor pursuant to this agreement,
ii) an outline of plans for continuing the activity or project, and
iii) any and all other reasonable information that the Municipality may
deem necessary by further Resolution adopted by the Board.
6. Records/Audits
The Contractor shall establish and maintain complete and accurate books, records,
documents, accounts and other evidence directly pertinent to performance under this Agreement
(herein collectively "the Records") in accordance with the following requirements:
i) the Records must be kept for the balance of the calendar year in
which they were made and for six (6) additional years thereafter,
and
ii) the Municipality Chief Executive Officer, the Chairman of the
Warren County Board of Supervisors, the Tourism Committee of
the Warren County Board of Supervisors, the Warren County
Administrator of Fiscal Services, the County and Municipality
Attorney, or any other person or entity authorized to conduct an
examination, as well as the Municipality governing board and the
Warren County Board of Supervisors, shall have access to the
Records during normal business hours at an office of the
Contractor, or, if no such office is available, at a mutually
agreeable and reasonable venue within the Municipality, for the
term specified above for the purposes of inspection, auditing and
copying. The Municipality shall take reasonable steps to protect
from public disclosure any of the records which are exempt from
disclosure under §87 of the Public Officers Law (the "Statute")
provided that;
a) the Contractor shall timely inform an appropriate
Municipality official, in writing, that said records
should not be disclosed; and
b) said records shall be sufficiently identified and
designation of said records as exempt under the
statute is reasonable. Nothing contained herein
shall diminish, or in any way adversely affect, the
Municipality's or County of Warren's right to
discovery in any pending or future litigation.
7. Indemnification
The Contractor shall defend, indemnify and hold harmless the Municipality and
its officers and employees from claims, notices of claims, suits, actions, damages and costs of
every kind and nature, including but not limited to reasonable attorney's fees, arising out of
activities funded or otherwise carried out pursuant to the terms of this Agreement.
8. Nature of Agreement/Independent Contractor
This Agreement is a funding agreement. This Agreement is not intended to
create, nor shall it be construed as creating, a joint venture or partnership. The Contractor is an
independent contractor and may neither hold itself out nor claim to be an officer, employee or
subdivision of the Municipality, nor make any claim, demand or application to or for any right,
based on any different status.
9. Discrimination Prohibited
The services to be furnished and rendered under this Agreement by the Contractor
shall be available to any and all residents of Warren County without regard to race, color, creed,
sex, religion, national or ethical origin, handicap or source of payment; and under no
circumstances shall a resident's financial ability to pay for the services be provided be
considered, unless such consideration is allowed by State and/or Federal law,rule or regulation.
10. Non-Discrimination and Employment
The Contractor shall not discriminate against any employee or applicant for
employment because of race, creed, color, sex, national origin, age, disability or marital status.
Further, the Contractor agrees that neither it nor its subcontractors shall, by reason of race, creed,
color, disability, sex or national origin (i) discriminate in the hiring against any citizen who is
qualified and available to perform work; or (ii) discriminate against or intimidate any employee
hired for the performance of work funded by this Agreement.
11. No Partisan Political Activity
Funds provided pursuant to this Agreement shall not be used for any partisan
political activity, or for activities that may influence legislation or the election or defeat of any
candidate for public office.
12. Non-Assignment/No Sub-Recipients
This Agreement may not be assigned by the Contractor or its right, title or interest
therein assigned, transferred, conveyed, sublet or otherwise disposed of without the previous
consent, in writing, of the Municipality, and any attempts to assign the contract without the
Municipality's written consent are null and void, except that contracts entered in to by the
Contractor with third parties for commodities and/or services that are part of the services to be
performed as identified in Schedule "A" attached hereto shall not be deemed prohibited by this
clause.
13. Workers' Compensation/Disability
This Agreement shall be void and of no effect unless throughout the life of the
Agreement, the Contractor shall secure compensation insurance and disability insurance for the
benefit of such employees engaged under this Agreement as are by law required to be insured by
provisions of the Workers' Compensation Law and New York State Disability Law. Proof of
compensation and disability insurance shall be in the form(s) approved by the Workers'
Compensation Board.
14. Set-Off Rights
The Municipality shall have all of its common law, equitable and'statutory rights
of set-off These rights shall include, but not be limited to, the Municipality's option to withhold
for the purposes of set-off any monies due the Contractor under this Agreement up to the
amounts due and owing to the Contractor with regard to this Agreement, any other Agreement
with any Municipality department or agency, including any contract for a term commencing
prior to the term of this Agreement, plus any amounts due and owing to the Municipality for any
other reason, including, without limitation, tax delinquencies, fee delinquencies or monetary
penalties relative thereto.
15. Executory Clause
The Municipality shall have no liability under this Agreement to the Contractor or
to anyone else beyond the funds appropriated and available for this Agreement.
16. International Boycott
In accordance with §220-f of the Labor Law, if this contract exceeds $5,000, the
Contractor agrees, as a material condition of the contract, that neither the Contractor nor any
substantially owned or affiliated person, firm, partnership or corporation, has participated, is
participating, or shall participate in an International boycott in violation of the federal Export
Administration Act of 1979, or regulations thereunder. If such Contractor, or any of the
aforesaid affiliates of Contractor, is convicted, or is otherwise found to have violated said laws or
regulations upon the final determination of the United States Commerce Department or any other
appropriate agency of the United States subsequent to the Agreement's execution, such contract,
amendment or modification thereto shall be rendered forfeit and void. The Contractor shall so
notify the Municipality Manager within five (5) business days of such conviction, determination
or disposition of appeal.
17. Compliance with Law
The Contractor warrants, covenants and represents that:
i) it is aware of and familiar with the provisions of General
Municipal Law §801, 803 and 805-A, and of the Code of Ethics of
Warren Municipality,
ii) at no time during the term of this Agreement shall it knowingly
permit or allow performance of its services for the Contractor
under this Agreement to involve any violation of said statutory
provisions or of the Code of Ethics, and
iii) it shall fully comply with all other general and special laws and
regulations of the State of New York, as well as with all local laws
and resolutions of the Municipality, applicable to the services to be
performed by the Contractor under this Agreement.
18. Disputes
Disputes involving this Agreement, including the breach or alleged breach
thereof, may not be submitted to binding arbitration, but must, instead, be heard in a court of
competent jurisdiction within the State of New York.
19. Amendment
This agreement may not be amended,modified or renewed except
by written agreement signed by the Municipality and the Contractor.
20. Severability
If any term or provision of this agreement or the application thereof to any person
or circumstance shall to any extent be held invalid or unenforceable, the remainder of this
agreement or the application of such term or provision to persons or circumstances other than
those as to which it is held invalid or unenforceable, shall not be affected thereby and every other
term and provision of this agreement shall be valid and be enforced to the fullest extent permitted
by law.
21. Entire Agreement
This agreement is the entire agreement between the parties and it shall be
construed in accordance with the laws of the State of New York.
Approved as to form: TOWN OF QUEENSBURY
By:
Esq. John F. Strough, III,Town Supervisor
Town Counsel
Date:
NEW YORK SPYDER RIDERS
By:
RONALD NETZLEY
Date:
STATE OF NEW YORK
ss.:
COUNTY OF WARREN
On the day of May, in the year 2022, before me, the undersigned, a Notary Public in and for said
state, personally appeared JOHN F. STROUGH, 111, personally known to me or proved to me on the basis
of satisfactory evidence to be the individual whose name is subscribed to the within instrument and
acknowledged to me that he executed the same in his capacity, and that, by his signature on the
instrument,the individual,or person upon behalf of which the individual acted,executed the instrument.
Notary Public
STATE OF NEW YORK
ss.:
COUNTY OF WARREN
On the day of in the year.2022, before me, the undersigned, a Notary Public in and for
said state, personally appeared RONALD NETZLEY personally known to me or proved to me on the
basis of satisfactory evidence to be the individual whose name is subscribed to the within instrument and
acknowledged to me that he/she executed the same in his/her capacity,and that by his/her signature on the
instrument,the individual,or person upon behalf of which the individual acted,executed the instrument.
Notary Public
S'CHED ULE A
Contractor to attach a detailed description of services/materials to be provided, the costs and
the period for performance of services or supply of materials.
Sc etc--Du LE A
2022 APPLICATION
2022 REQUEST FOR TOWN OF QUEENSBURY OCCUPANCY TAX
Note:Completion of the application does not guarantee occupancy tax distribution
Occupancy tax allocation must be in accord with Warren County's Local Law No.4 of 2003 and
amended by Local Law No. 10 of 2006,which states, in part,under Section 16. Disposition of
Revenues: "...allocated only for tourism promotion and tourist and convention development...to
enhance the general economy of the County of Warren, and its city,towns and villages through
the promotion of tourist activities, conventions,trade shows, special events and other directly related and supported
activities."See also:Schedule A SPENDING GUIDELINES
The money allocated will bring about an opportunity that will:
1. Bring about an increase in visitations to Queensbury,which might not have occurred otherwise.
2. Enhance the visitors'experience in a way that will helps assure:
a.An increase in the likelihood of return visits.
b.Will have a cumulative effect of producing other visitations.
Incidental justification:The enhanced experience will offer benefits to our local residents.
SUBMISSION REQUESTS:can be submitted up to April 30, 2022
PRESENTATIONS:TBD
Please complete the following: (Numbered with headings in this format only)
1. Name of organization: NY Spyder Riders Inc.
2. Organization's Address:2 Cherry Hill Rd. Accord NY 12404
3. Contact names and information: Ronald Netzley 845-687-9875
4. Describe your organization:The NY Spyder Riders Inc. is a 503c (7) organization that is responsible for an annual
event called SpyderQuest This being the 9th year in Queensbury, promoting Can-Am Spyder touring and
comradery.
5. What is the amount you are requesting?$6.000.00
6. Describe your event: SpyderQuest is an annual even in Queensbury that is her to promote motorcycle safety. In
years past we have been fortunate to have Can-Am to have been sponsored by BRPICan-Am the manufacturer of
the vehicle that 99% of us ride. We are here to eniov the great comradery. scenery and roads this area is famous for
Tourism and shopping is also a favorite. This event is based out of the Great Escape lodge and has now developed
into a six daV event and continues this year. The last 5 years attendance the event has averaging 350 participants
The last two yearn we have not applied due to world events although last year we did have the event reaching nearly
record levels with the Canadian border closed.
7. Date(s)of the above: Monday, Sept 51h through Saturday. Sept. 11ih. 2022
8. Estimated number of persons served for this event:450+As you can see our number are continuously rising within our
ability. This year we have added Monday the 5h to the group block at GEL.
r
r.•
9. Describe how your event fulfills the following requirement:Your organization's request
must be expended for promotion of the Town of Queensbury, be it tourist activities,
conventions,trade shows,special events and other directly related and supported
activities. Promotion or promoting is defined as furthering the growth of,establishment of,sales,
and/or contributing to the growth,enlargement,or prosperity of and/or to forward or to encourage or to advance.Over.500-
600 rooms have been booked in Queensbury over the years we booked over 800 last year and have currently have
786 rooms booked so far this year. The Great Escape Lodge, The Sleep Inn, our go to motels as well as L.GRV park.
Banquets and Buffets are held at The Great Escape and other restaurants that have included in the past, The
Docksider, Sweet Basil, plus tourism, gas and outside food expenses.
10. Do you have empirical data that supports your request?Like number of nights
generated and/or potential economic impact of the event?If so please describe:Yes. I will attach some previous and
current room count reports.
11. Does your organization receive financial support(occupancy tax or otherwise)from the
county or any other municipality? Is so,please describe: No
12.*Specific to the funds you are requesting,please detail below how this money will be
spent:This money will be used to promote and -grow the Queensbury event. Seven years ago we started with 120
participants and has now grown to 400. Some funds will go to promote the event, tee shirts, flyers, and the websites
which is being expanded this year.We do our best to keep the prices down so everyone will have as good of time as
possible and enjoy Queensbury' This will also help close our budget deficit Every year we raise contributions for a
local charity for kids the last two years the event was held 19/21, charity was for Make a Wish and we as a group
donated $5,526./$4,026 respectively.
*Note 1:You will be reimbursed based on actual expenses and based on the receipts you submit.You will only receive that
amount approved by the Town Board.
*Note 2:If the occupancy tax you are requesting will be spent on the purchase of promotion products,like media ads,coffee
mugs,handouts,etc.,those products must include the Town's logo.TV or radio
advertising would have to include recognition of the Town of Queensbury.SEE TOWN LOGO:
13. If applicable,explain how you have used the town's occupancy tax distribution(s)in the
past 5 years:In the past this money has been used for promotional products website social media portable toilets banners
and tee shirts.
Please attach your organization's budget to this worksheet.
Submit application and accompanying documents to Town of Queensbury Supervisor's Office,
Attention to Victoria La Marque,742 Bay Road,Queensbury, NY 12804 or email at:
victoria)@queensbury.net You can email for a word document version if you would like.
%Y
SPYDERQUEST BUDGET 2022
INCOME:
Uncategorized $400.00
Charity Money In $21000.00
Member Registration $40,000.00
Sale of Merchandise $1,800.00
Interest Income $10.00
TOTAL INCOME: $44,210.00
EXPENSES:
Uncategorized $400.00
Operating Expenses Accountant $250.00
Donation American Legion $100.00
Donation Charity Out $2,000.00
DJ $1 ,250.00
Pins $750.00
Portable Toilets $500.00
Ride Tickets $3,000.00
Tee Shirts $9,500.00
Award $150.00
GEL Food $28,000.00
Supplies $500.00
Vendor $500.00
Entertainment $500.00
Business Cards $50.00
Meetings $500.00
Purchase Checks $100.00
TOTAL EXPENSES: $48,050.00
OVERALL TOTAL: -$3,840.00