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191.2012 copiers RESOLUTION AUTHORIZING REPLACEMENT/EXCHANGE OF OBSOLETE COPIERS AND AGREEMENT WITH NATIONAL BUSINESS EQUIPMENT & SUPPLY RESOLUTION NO.: 191, 2012 INTRODUCED BY: Mr. John Strough WHO MOVED ITS ADOPTION SECONDED BY: Mr. Tim Brewer WHEREAS, in accordance with New York State Town Law §64(2), the Queensbury Town Board may authorize the sale and/or disposal of items which are no longer needed by the Town or obsolete, and WHEREAS, the Town's Director of Information Systems (Director) has requested Town Board approval to exchange/replace seven (7) obsolete and non-functioning copiers purchased approximately 13 years ago, and WHEREAS, the Director wishes for the Town to enter into a Service Agreement with National Business Equipment and Supply (NBES)providing for the Town's trade-in of its old, obsolete equipment for new equipment, without additional costs for hardware, with the monthly service costs as set forth in the Service Agreement, and WHEREAS, such proposed service Agreement is presented at this meeting and is in form acceptable to Town Counsel, and WHEREAS, for Town inventory purposes, the value of the new replacement copiers is as follows: Town of Queensbury Fair Market Current Machine New Machine Value Savin 4018D KM-200 2 drawer with stand-copy/print/scan/fax $1,800.00 Savin 4018D KM-200 2 drawer with stand-copy/print/scan $1,600.00 Canon IR3570 KM-400 2 drawer with stand-copy/print/scan fax $3,000.00 Canon IR3570 KM-3035 2 drawer with stand $2,000.00 Canon Image Runner 330-400 KM-3035 2 drawer with stand-copy/scan/print $2,200.00 Canon Image Runner 330-400 KM-5050 2 drawer-copy/print/scan/fax w/finisher $4,000.00 Canon Image Runner 330-400 KM-5050 KM 5050 copy/print/fax $3,800.00 NOW, THEREFORE, BE IT RESOLVED, that the Queensbury Town Board hereby approves of the Town's Director of Information System's replacement and/or exchange of seven (7) obsolete and non-functioning copiers that are no longer needed by the Town, with new equipment, without additional costs for harchvare, to be provided by National Business Equipment and Supply(NBES), with the value of such new copiers as follows: Town of Queensbury Fair Market Current Machine New Machine Value Savin 4018D KM-200 2 drawer with stand-copy/print/scan/fax $1,800.00 Savin 4018D KM-200 2 drawer with stand-copy/print/scan $1,600.00 Canon IR3570 KM-400 2 drawer with stand-copy/print/scan fax $3,000.00 Canon IR3570 KM-3035 2 drawer with stand $2,000.00 Canon Image Runner 330-400 KM-3035 2 drawer with stand-copy/scan/print $2,200.00 Canon Image Runner 330-400 KM-5050 2 drawer-copy/print/scan/fax w/finisher $4,000.00 Canon Image Runner 330-400 KM-5050 KM 5050 copy/print/fax $3,800.00 and BE IT FURTHER, RESOLVED, that the Town Board authorizes the Service Agreement between the Town and NBES providing for such replacement/exchange of equipment and authorizes and directs the Town Supervisor to sign such Agreement substantially in the form presented at this meeting, and BE IT FURTHER, RESOLVED, that the monthly service costs as delineated in the Service Agreement shall be paid for from the proper accounts as will be set forth by the Town Budget Officer, and BE IT FURTHER, RESOLVED, that the Town Board further authorizes and directs the Town Supervisor, Director of Information Systems and/or Town Budget Officer to take such other and further action as may be necessary to effectuate the terms of this Resolution. Duly adopted this 18th day of June, 2012, by the following vote: AYES Mr. Metivier, Mr. Montesi, Mr. Strough, Mr. Brewer, Mr. Stec NOES None ABSENT: None