199.2012 Establish Captial Project Award Bid Water Dept RESOLUTION AUTHORIZING ESTABLISHMENT OF CAPITAL
PROJECT FUND #191 AND AWARD OF BID FOR 1) PURCHASE OF
MATERIALS FOR FILTER #4 REBUILD AND 2) PURCHASE AND
DELIVERY OF APPROXIMATELY 1,500 CUBIC FEET OF MEDIA FOR
FILTER #4 AT TOWN WATER DEPARTMENT
RESOLUTION NO. 199, 2012
INTRODUCED BY: Mr. Ronald Montesi
WHO MOVED ITS ADOPTION
SECONDED BY: Mr. Tim Brewer
WHEREAS, the Town of Queensbury's Water Department Civil Engineer requested that the
Town Board authorize two (2) advertisements for bids for the Town Water Department as follows: 1)
the purchase of materials for the Filter #4 rebuild; and 2) the purchase and delivery of approximately
1,500 cubic feet of media for Filter#4; as set forth in bid documents and specifications on file with the
Civil Engineer and/or Town Purchasing Agent, and
WHEREAS, General Municipal Law §103 requires that the Town advertise for bids and award
the bids to the lowest responsible bidder(s) meeting New York State statutory requirements and the
requirements set forth in the Town's bidding documents, and
WHEREAS, by Resolution No.: 160,2012, the Town Board authorized the Town's
Purchasing Agent to advertise for bids and following such advertisement and receipt of bids, all
received bids were opened and reviewed on June 12th, 2012, and
WHEREAS, regarding the bid for the purchase of materials for the Filter #4 rebuild, the
Purchasing Agent, the Water Superintendent and Civil Engineer have recommended that the
Town Board award the bid to the only, and therefore the lowest, responsible bidder, Infilco
Degremont, Inc., for an amount not to exceed $189,500, and
WHEREAS, regarding the bid for the purchase and delivery of approximately 1,500 cubic
feet of media for Filter #4, the Purchasing Agent, the Water Superintendent and Civil Engineer
have recommended that the Town Board award the bid to the lowest, responsible bidder, CEI, for
an amount not to exceed $14,500, and
WHEREAS, the Town Board accordingly wishes to establish a Capital Project Fund
related to the Project, and
WHEREAS, the Water Superintendent has advised the Town Board that there are times
when Change Orders may become necessary for such Contract and has requested that the Town
Board also authorize him to approve and sign certain Change Orders up to a 5% contingency for
Change Orders that he deems necessary or appropriate,
NOW, THEREFORE, BE IT
RESOLVED, that the Queensbury Town Board hereby authorizes and directs the
establishment of the "Rehabilitation for Filter #4 Capital Project Fund #191," which Fund will
establish funding for expenses associated with the purchase of materials and labor associated with
the installation of the rehabilitation for the Filter #4 rebuild and the purchase and delivery of
approximately 1,500 cubic feet of media for Filter#4 at the Town Water Department, and
BE IT FURTHER,
RESOLVED, that the Queensbury Town Board hereby accepts and awards the bid for the
purchase of materials for the rehabilitation for Filter #4, from the only, and therefore lowest,
responsible bidder, Infilco Degremont, Inc., for an amount not to exceed $189,500, and
BE IT FURTHER,
RESOLVED, that the Queensbury Town Board hereby accepts and awards the bid for the
purchase and delivery of approximately 1,500 cubic feet of media for Filter #4, from the lowest,
responsible bidder, CEI, for an amount not to exceed $14,500, and
2
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes expenses up to the amount of
$60,000.00 toward costs associated with the installation of such materials, including the rental of
any equipment needed for such Project, and
BE IT FURTHER,
RESOLVED, that the Town Board hereby authorizes the Town Water Superintendent to
approve and sign Change Orders pertaining to the Contract up to a 5% contingency or in the total
amount not exceeding $13,200.00 that he deems necessary or appropriate, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs that funding for this
Project shall be from the Water Department's Fund Balance, and
BE IT FURTHER,
RESOLVED, that the Town Board hereby establishes initial appropriations and estimated
revenues for Capital Project Fund #191 in the amount of$277,200.00, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town Budget
Officer to take all action necessary to establish accounts for such appropriations and revenues as
necessary, and
BE IT FURTHER,
3
RESOLVED, that the Town Board further authorizes and directs the Town Budget
Officer to amend the 2012 Town Budget, make any adjustments, budget amendments, transfers or
prepare any documentation necessary to establish such appropriations and estimated revenues and
effectuate all terms of this Resolution, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town Supervisor,
Purchasing Agent, Water Superintendent, Civil Engineer and/or Budget Officer to take such other and
further actions as may be necessary to effectuate the terms of this Resolution.
Duly adopted this 2nd day of July, 2012, by the following vote:
AYES Mr. Montesi, Mr. Strough, Mr. Brewer, Mr. Stec, Mr. Metivier
NOES None
AB SENT:None
4