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4.14 4.14 FINANCIAL/2022/Purchase—Pitney Bowes Mailing System&Software Maintenance—Sourcewell—11-7 RESOLUTION AUTHORIZING PITNEY BOWES DIGITAL MAILING SYSTEM EQUIPMENT MAINTENANCE AND SUBSCRIPTION SOURCEWELL STATE AND LOCAL TERM RENTAL AGREEMENT RESOLUTION NO.: ,2022 INTRODUCED BY: WHO MOVED ITS ADOPTION SECONDED BY: WHEREAS, by Resolution No.: 257,2018, the Queensbury Town Board authorized a Digital Mailing System Equipment Maintenance and Subscription Agreement with Pitney Bowes for an amount not to exceed $705.13 monthly for 60 months (expiration date of August 2023), and WHEREAS, the Town Clerk has advised that there have been significant problems with the current Pitney Bowes mailing system equipment requiring service and repairs but after months of negotiation, Pitney Bowes has offered to replace the mailing system equipment with a more advanced and capable system which system requires a renewal agreement before the current Agreement's expiration date, and WHEREAS, Pitney Bowes is a participating member of Sourcewell Contracting and Pitney Bowes' proposed renewal Digital Mailing System Equipment Maintenance and Subscription Agreement is a Sourcewell State and Local Term Rental Agreement, Sourcewell Contract ID#: 011322-PIT(Agreement), and WHEREAS, the New York State Legislature adopted legislation allowing any political subdivision in New York State to "piggyback"off an existing County/State Bid and therefore in this instance, the Town of Queensbury wishes to "piggyback" with the cooperative, municipal purchasing program Sourcewell Contracting for the Agreement, and WHEREAS,the Town Board wishes to authorize such Agreement, NOW, THEREFORE, BE IT RESOLVED, that the Queensbury Town Board hereby authorizes the Digital Mailing System Equipment Maintenance and Subscription Sourcewell State & Local Term Rental Agreement with Pitney Bowes (Agreement) for a prorated amount of $789.78 monthly for 69 months per Sourcewell Contract No.: 011322-PIT in substantially the form presented at this meeting to be paid for from the appropriate account(s) as will be determined by the Town Budget Officer, and BE IT FURTHER, RESOLVED, that the Town Board further authorizes and directs the Town Supervisor to sign the Agreement substantially in the form presented at this meeting and/or any other needed documentation and the Town Supervisor, Town Clerk and/or Town Budget Officer to take such other and further actions as may be necessary to effectuate the terms of this Resolution. Duly adopted this 7 h day of November, 2022, by the following vote: AYES NOES ABSENT: Pitney bowes POR, Sourcewell State&Local Term Rental I Agreement Number Your Business Information Full Legal Name of Lessee I DBA Name of Lessee Tax ID#(FEINMN) TOWN OF QUEENSBURY Sold-To:Address 742 BAY RD,QUEENSBURY,NY,12804-5902,US Sold-To:Contact Name Sold-To:Contact Phone# Sold-To:Account# Caroline Barber 5187618234 0011949558 Bill-To:Address 742 BAY RD,QUEENSBURY,NY,12804-5902,US Bill-To:Contact Name Bill-To:Contact Phone# BllI-To:Account If Bill-To:Email 0011072457 Ship-To:Address 742 BAY RD,QUEENSBURY,NY,12804-5902,US Ship-To:Contact Name Ship-To:Contact Phone# Ship.To:Account if Caroline Barber 5187618234 0011949558 PO# Your Business Needs City Item Business Solution Description I RELAY4500 Relay 4500 1 D190012 Power Slacker Localization Kit 2 F790042-01 Power Cord 1 STDSLA Standard SLA-Equipment Service Agreement(for Relay 4500) 1 T145 Relay 4500 wilristall&Training 1 TIRS Vertical Power Stacker I SENDPROPSERIES SendPro P Series 1 IFWW 10110 Interfaced Weighing Feature 1 4WOO Connect+/SendPro P Series Meter I APAI 50 Dept Analytics APAS Sendpro P2000/50OW GCS Identifier I APKE SendPro P Receiving Feature 1 APKF SendPro P Shipping Feature Access 1 AZBE SendPro P Series Mono Print Module US187746.6 4122 Page I of 3 Y102697273 02022 Pitney Bowes Inc.All right.re-mad. See Pitney Bowes Toms for additional terms and conditions Pitney Bowes Confidential Information r* 1 I AZCG SendPro P2000 Basic(145f7OLPM) 1 CAAA1 Bronze Cost Accounting for PSeries 1 M9SS Mailstream InteiliLink Services 2 1 ME1C Meter Equipment-P Series,LV 1 MSD2 15in Color Touch Display 1 MW90007 SendPro P Series Drop Stacker 1 MW96000 Weighing Platform f NV10 InView TMR Web Acct Bundle Single only 1 NV90 InView Subscription 1 NV90KIT InView Welcome Kit 1 NV99 InView MMS Base Software 1 NV99KIT InView Welcome Kit 1 SJM5 SoftGuard for Sendpro P2000 Basic/50OW 1 STDSI-A Standard SLA-Equipment Service Agreement(for SendPro P Series) 1 T6CS Receiving-Standard ' Your Payment Plan Initial Term: 60 months Initial Payment Amount: O Tax Exempt Certificate Attached Number of Months Monthly Amount Billed Quarterly at* ( )Tax Exempt Certificate Not Required 60 $789.78 $2,369.34 ( ) Purchase Powerte transaction fees included N Purchase Power"transaction fees extra 'Does not Include any applicable sales,use,or property taxes which will be billed separately. US187746.6 4122 Page 2 of 3 Y102697273 02022 Pitney Bowes Inc.All rights reserved. See Pitney Bowes Terms for addltlonal terms and conditions Pitney Bowes Confidential Information Your Signature Below Non-Appropriations.You warrant that you have funds available to make all payments until the end of your current fiscal period,and shall use your best efforts to obtain funds to make all payments in each subsequent fiscal period through the end of your lease term.If your appropriation request to your legislative body,or funding authority("Governing Body")for funds to make the payments Is denied,you may terminate this lease on the last day of the fiscal period for which funds have been appropriated,upon(1)submission of documentation reasonably satisfactory to us evidencing the Governing Body's denial of an appropriation sufficient to continue this lease for the next succeeding fiscal period,and(I!)satisfaction of all charges and obligations under this lease incurred through the end of the fiscal period for which funds have been appropriated,including the return of the equipment at your expense. By signing below,you agree to be bound by all the terms and conditions of this Agreement,including the Sourcewell Contract Number 01 1322-PIT,effective date March 3,2022 and the State and Local Term Rental Agreement(including the Pitney Bowes Terms) (Version 1/22) which is available at htto://www.pb,com/states;and Is incorporated by reference(the 'Agreement").This lease will be binding on us after we have completed our credit and documentation approval process and have signed below.If software is included in the Order, additional terms apply which are available by clicking on the hyperlink for that software located at htto://www.pitneybowes.com/Lis/license-terms-of-use/software-and-subscdr3tion-terms- and-conditions.htmi.Those additional terms are incorporated by reference. 01 1322-PIT StatelEntity's Contractit Lessee Signature Pitney Bowes Signature Print Name Print Name Title Title Date Date Email Address Sales Information Ernest Jeneault ornest.jeneault@ pb.cdm Account Rep Name Email Address PBGFS Acceptance US1a7746.6 4122 Page 3 of 3 Y102697273 02022 Panay Bowes Inc.All rights renamed. See Pitney Bowes Terms for additional terms and oanditions, Pitney Bowes Confidential Information RESOLUTION AUTHORIZING PITNEY BOWES DIGITAL MAILING SYSTEM EQUIPMENT MAINTENANCE AND SUBSCRIPTION CONTRACT RESOLUTION NO.: 257,2018 INTRODUCED BY: Mr.Jennifer Switzer WHO MOVED ITS ADOPTION SECONDED BY: Mr.Anthony Metivier WHEREAS, by Resolution No.: 3 51,2013, the Queensbury Town Board authorized a Digital Mailing System Equipment Maintenance and Subscription Contract with Pitney Bowes in accordance with New York State Contract No.: 0403012-PIT pricing for an amount not to exceed$772 monthly for 60 months,and WHEREAS, the Town Clerk has requested Town Board approval to enter into a new Digital Mailing System Equipment Maintenance and Subscription Contract as the current Contract is due to expire,and WHEREAS, the Town Clerk requested and received two (2) quotes for a new Digital Mailing System Equipment Maintenance and Subscription Contract and has recommended that the Town Board authorize such Contract with Pitney Bowes as set forth in Pitney Bowes' State and Local Term Rental Quote with Quote Expiration Date of 2018- 09-17 presented at this meeting,and WHEREAS, moneys for such proposed purchase are included in the Town Budget, NOW,THEREFORE,BE IT RESOLVED, that the Queensbury Town Board hereby authorizes the Digital Mailing System Equipment Maintenance and Subscription Contract with Pitney Bowes for an amount not to exceed$705.13 monthly for 60 months as set forth in Pitney Bowes' State and Local Term Rental Quote with Quote Expiration Date of 2018-09-17 as presented at this meeting,to be paid for from the appropriate account(s) as will be determined by the Town Budget Officer,and BE IT FURTHER, RESOLVED, that the Town Board further authorizes and directs the Town Supervisor to sign any necessary Purchase and/or Maintenance Agreement and any other needed documentation in form acceptable to the Town Clerk and/or Town Counsel, and the Town Supervisor, Town Clerk and/or Town Budget Officer to take such other and further action as may be necessary to effectuate the terms of this Resolution. Duly adopted this 2"d day of July, 2018, by the following vote: AYES Mr. Ferone,Mrs. Switzer,Mr. Strough,Mr. Metivier NOES : None ABSENT:Mrs.Atherden