4.11 4.11
BIDS\AWARD Bid TruckParks and Rec—Mini-Bid—OGS Program or Local Bid VanBortel-Sell Old Truck on GovDeals-11-21-2022
RESOLUTION AUTHORIZING AWARD OF BID FOR PURCHASE OF
F250 TRUCK FOR TOWN PARKS AND RECREATION DEPARTMENT
RESOLUTION NO.: , 2022
INTRODUCED BY:
WHO MOVED ITS ADOPTION
SECONDED BY:
WHEREAS, in accordance with Resolution No.: 348,2022, the Town of Queensbury's
Purchasing Agent provided specifications to the New York State Office of General Services
Procurement Program and published an advertisement for bids for a 2022 or newer F250 Truck for
the Parks and Recreation Department(Truck) to replace a year 2011 truck with 106,000 miles (Town
Asset No.: 8953), such Truck described in bid documents/specifications prepared by the Parks and
Recreation Director (Director) and/or Town Purchasing Agent, and
WHEREAS, on November 15th, 2022, the Purchasing Agent duly received and opened all
bids received by the Town for the Truck, and
WHEREAS, on November 17th, 2022 the Purchasing Agent received bid information for
the Truck from the New York State Pro Vehicle Market Place, and
WHEREAS, the Director and Purchasing Agent reviewed all received bid information and
have recommended that the Town Board authorize the bid award to the lowest, responsible
bidder, VanBortel Ford, Inc., for an amount not to exceed $42,737.66, and
WHEREAS, the Director has requested authorization to purchase needed ancillary
equipment to make the truck Parks and Recreation Department ready for a total amount not to
exceed $3,000,
NOW, THEREFORE, BE IT
RESOLVED, that the Queensbury Town Board hereby accepts and awards the bid for a
2023 F250 Truck to the lowest, responsible bidder, VanBortel Ford, Inc., for a total amount not
to exceed $42,737.66, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Parks and
Recreation Director to purchase needed ancillary equipment to make the truck Parks and
Recreation Department ready for an additional amount not to exceed $3,000, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs that payment for such
truck and equipment shall be from Equipment Vehicle Replacement Capital Project Fund No. 195,
Account No.: 195-1640-2020, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town Budget Officer to
engage the services of auction company GovDeals to sell/dispose of the truck being replaced identified
as a 2011 truck with 106,000 miles (Town Asset No.: 8953) in the Parks and Recreation Department
and deposit any sales proceeds into the appropriate revenue account(s) in accordance with the
Queensbury Town Code and New York State Laws, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town Supervisor,
Parks and Recreation Director, Purchasing Agent and/or Town Budget Officer to take any and all
action necessary to effectuate the terms of this Resolution.
Duly adopted this 2 1" day of November, 2022, by the following vote:
AYES
NOES
ABSENT:
BID OPENING RESULTS
FOR:
2022 or Newer F250 Super Duty Truck
November 9,2022
Bid Opening 2:00 PM
Opened by:Joanne Watkins
Witnessed by: Steve Lovering,Director of Parks &Rec
COMPANY NAME& BID AMOUNTS IRAN DIVESTMENT NON-
ADDRESS COLLUSIVE BID
CERT
VAN BORTEL FORD INC 2023 F250 YES YES
E ROCHESTER NY $42,737.66
16-20 wEExs
NEMERFORD, 2022 F350 YES YES
QUEENSBURY,NY $52,530
AUTOSAVER FORD 2022 F250 YES YES
COMSTOCK NY $48,355
IN STOCK
NYS RESULTS
VAN BoRTEL FORD INC 2023 FORD F250 XLT
E ROCHESTER NY R/C
$46,974.69
METRO FORD SALES INC 2023 FORD F250
SCHENECTADY NY $47,533.85
METRO FORD SALES INC 2022 FORD F250
SCHENECTADY,NY $43,976.03