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4.3 4.3 BlDS\AWARD Bid&Create Capital Project 193—Water Dept Drive High Lift Pump#3—9-24-12 RESOLUTION AUTHORIZING ESTABLISHMENT OF CAPITAL PROJECT FUND #193 AND AWARD OF BID FOR PURCHASE AND INSTALLATION OF "ABB" VARIABLE FREQUENCY DRIVE FOR HIGH LIFT #3 (700 HP FINISHED WATER PUMP) AT TOWN WATER DEPARTMENT RESOLUTION NO. , 2012 INTRODUCED BY: WHO MOVED ITS ADOPTION SECONDED BY: WHEREAS, by Resolution No.: 248,2008, the Queensbury Town Board authorized the standardization of certain equipment at the Town's Water Department, i.e., its Large Variable Frequency Drives on motors over 75 horsepower, so that all such Drives would be required to be manufactured by ABB, Inc., and WHEREAS, the Town of Queensbury's Water Superintendent and Civil Engineer requested an advertisement for bids for the purchase and installation of an"ABB"Variable Frequency Drive for High Lift 43 (700 HP finished water pump) as more clearly specified in bid documents and specifications prepared by the Civil Engineer and on file with the Town's Purchasing Agent, and WHEREAS, General Municipal Law §103 requires that the Town advertise for bids and award the bids to the lowest responsible bidder(s) meeting New York State statutory requirements and the requirements set forth in the Town's bidding documents, and WHEREAS, by Resolution No.: 239,2012, the Town Board authorized the Town's Purchasing Agent to advertise for bids and following such advertisement and receipt of bids, all received bids were opened and reviewed on September 13r'', 2012, and WHEREAS, the Purchasing Agent, Water Superintendent and Civil Engineer have recommended that the Town Board award the bid to the lowest, responsible bidder, I & C Systems Engineering, for an amount not to exceed $64,384.78, and WHEREAS, the Town Board accordingly wishes to establish a Capital Project Fund related to the Project, and WHEREAS, the Water Superintendent has advised the Town Board that there are times when Change Orders may become necessary for such Contract and has requested that the Town Board also authorize him to approve and sign certain Change Orders up to a 5% contingency for Change Orders that he deems necessary or appropriate, and NOW, THEREFORE, BE IT RESOLVED, that the Queensbury Town Board hereby authorizes and directs the establishment of the "Water Department Pump Drive Capital Project Fund 9193," which Fund will establish funding for expenses associated with the purchase and installation of an "ABB" Variable Frequency Drive for High Lift #3 (700 HP finished water pump) at the Town Water Department, and BE IT FURTHER, RESOLVED, that the Queensbury Town Board hereby accepts and awards the bid for the purchase and installation of such "ABB" Variable Frequency Drive for High Lift 44 (700 HP finished water pump)from I&C Systems Engineering, for an amount not to exceed$64,384.78, and BE IT FURTHER, RESOLVED, that the Town Board hereby authorizes the Town Water Superintendent to 2 approve and sign Change Orders pertaining to the Contract up to a 5% contingency, or in the total amount not exceeding $3,219, that he deems necessary or appropriate, and BE IT FURTHER, RESOLVED, that the Town Board further authorizes and directs that funding for this Project shall be from the Water Department Fund Balance, and BE IT FURTHER, RESOLVED, that the Town Board hereby establishes initial appropriations and estimated revenues for Capital Project Fund 4193 in the amount of$67,604, and BE IT FURTHER, RESOLVED, that the Queensbury Town Board further authorizes and directs the Town Budget Officer to take all action necessary to establish the following accounts for such appropriations and revenues as necessary: • Increase Appropriation 040-9950-9030 Transfer to Capital Project by $67,604; • Increase Revenue 193-0000-55031 Interfund Revenue by $67,604; • Increase Appropriation 193-8320-2899 Capital Construction by $67,604; and BE IT FURTHER, RESOLVED, that the Town Board further authorizes and directs the Town Budget Officer to amend the 2012 Town Budget, make any adjustments, budget amendments, transfers or prepare any documentation necessary to establish such appropriations and estimated revenues and effectuate all terms of this Resolution, and 3 BE IT FURTHER, RESOLVED, that the Town Board further authorizes and directs the Town Supervisor, Purchasing Agent, Water Superintendent, Civil Engineer and/or Budget Officer to take such other and further actions as may be necessary to effectuate the terms of this Resolution. Duly adopted this 24th day of September, 2012, by the following vote: AYES NOES ABSENT: 4