10-02-2012 Recreation Commission
Town Of Queensbury
742 Bay Road, Q.ueensbury, NY 12804
* AGENDA *
REGULAR MEETING * 7.00 p.m.
OCTOBER 2, 2012
1. ROLL CALL
2. APPROVAL OF MINUTES —September 4, 2012
3. COMMUNICATIONS AND REMARKS FROM VISITORS
a) Monthly Correspondence
b) Budget Control Report
4. UNFINISHED BUSINESS
a) Jenkinsville Maintenance Building—Update, Director
b) Gurney Lane Pool Repair Project—Update, Director
c) 2013 TENTATIVE Budget—Review and Discussion
5. NEW BUSINESS
a) 2012-2013 Winter Brochure- Discussion
6. COMMITTEE REPORTS
• Budget Review —Commissioner Mott
• Safe & Quality Cycling—Commissioner Mott
• Bylaws—Commissioner White
• School Liaison—Commissioner White
• Personnel—Commissioner Mott
• Planning—Commissioner Conboy
• Program Review—Commissioner Matthews
7. ADDITIONAL INFORMATION or REPORTS—for review and discussion
8. EXECUTIVE SESSION IF NECESSARY
9. ADJOURNMENT
P1E4SE NOTE. Meeting to he held at 7,00 p.m.in the Oueensbury Town Office Building—Supervisors Conference Room.
Queensbury Recreation Commission
Queensbury, NY
Minutes of the September 4, 2012 regular meeting of the Recreation Commission of the Town of Queensbury held at
the Town of Queensbury Supervisor's Conference Room
Chairperson White called the meeting to order at 7:02pm
Roll Call:
• Present— Fusco, , Hewlett, Matthews, Mott, Switzer, White
• Excused— Goralski,
• Staff—Director Steve Lovering,Assistant Director Lori O'Shaughnessy, Program Coordinator Jen Baertchsi
• Guests—
Approval of Minutes:
It was moved by Commissioner Hewlett, seconded by Commissioner Matthews,to approve the minutes from the July
31, 2012 meeting. All members present approved.
Communications and Remarks from Visitors: (see file for copies)
• Monthly Correspondence
• Post Star articles and pictures of the art workshop at Gurney Lane and the fishing dock constructed by
Eagle Scout Greg Meyers
• Sample of thank you letters and card received from Q-Club participants and parents
• Series of e-mails between Supervisor Stec, Warren County Sheriff Bud York and Director Lovering
regarding vandalism at Hudson Pointe along with replacement cost of damaged signs
• Letter from Elaine Winslow of Hadley-Luzerne Teachers Association regarding fundraiser at Glen Lake
for student undergoing treatment for lymphoma
• Resolution authorizing unpaid medical leave of absence for Richard Whitmore, an employee with
department of Parks and Recreation
• Letter from Director Lovering to Dr. Huntley, Supt of Schools thanking the school district for the use of
facilities, cooperation and assistance provided by school staff
• Budget Control Report as of 08/30/2012 reviewed
Unfinished Busines
• Update on proposed new Jenkinsville Maintenance Building---modification in electrical work will provide a
deduct in costs(see file for Construction Observation Report)
• Update on Rush Pond Bikeway—Town Board resolutions between Schermerhorn and Town regarding particulars
of this project. (see file)
• Update on Gurney Lane Pool repairs—review of work needed to be done
• Supervisor/Commission Meeting update—agenda items discussed
New Business
• 2013 Budget—discussion on 2013 requested budget. A main point revolved around salary increases for non-
union employees of Parks and Recreation and the Commission's recommendation to adjust these salaries. It is
the general consensus of the Commission to recommend to the Town Board a salary adjustment for these non-
union employees who have not had a salary adjustment in three years.
• Hudson River Park for youth baseball—a group wishes to use this field next spring and summer and is willing to
make improvements to this field to accommodate this program. The Commission supports this use.
• Robichaud Property Proposal—donation should be refused since this property has no recreational value
Committee Reports
• Budget Review
• Safe and Quality Cycling—Commissioner Mott reviewed progress thus far
• School Liaison
• Personnel
• Planning
• Program Review
Additional Information and/or reports (see file for complete report)—August revenue up 4% ;year to date up 3%
Adjournment—a motion was made by Commissioner Matthews, seconded by Commissioner Hewlett,to adjourn the
meeting at 8:25 pm. All members present approved.
Respectfully submitted Approved by
Joseph Fusco, Secretary Lisa Marie White,Chairperson
09/25/2012 13:19 (TOWN OF QUEENSBURY PG 1
stevel YEAR-TO-DATE BUDGET REPORT glytdbud
SML - PARKS & RECREATION
FOR 2012 13
ORIGINAL TRANFRS/ REVISED AVAILABLE PCT
APPROP ADJSTMTS BUDGET YTD EXPENDED ENC/REQ BUDGET USED
------------------------------------------------------------------------------------------------------------------------------------
041 GENERAL FUND
0017020 RECREATION ADMINISTRATION
-----------------------------------
4017020 1010 SALARIES & WAGES 386,000 -500 385, 500 330,959.80 .00 54,540.20 85.91Z
0017020 1020 OVERTIME 150 500 650 463.73 .00 186.27 71.3%
0017020 4010 OFFICE SUPPLIES 750 0 750 698.59 26.87 24.54 96.7%
0017020 4030 POSTAGE 3,200 0 3,200 1,700.41 -00 1,499.59 53.1%
0017020 4090 TRAINING EDUCATION SUB 500 0 500 473.53 .00 26.47 94.70
0017020 4120 PRINTING 4,000 0 4,000 2, 572.55 .00 1,428.45 64.30
0017020 4400 MISCELLANEOUS CONTRACT 8,000 0 8,000 7, 376.67 .00 623.33 92,29.
0017020 4446 SAFETY TRAINING MATERI 200 0 200 .00 .00 200.00 .0%
0017020 4800 EQUIP REPAIRS SERV SUP 1,200 0 1,200 1,200.00 _00 .00 100.0%
GRAND TOTAL 404,000 4 404,000 345,444.28 26.87 58,528.85 85.50
** END OF REPORT - Generated by Steve Lovering **
09/25/2012 13:19 TOWN OF QUEENSBURY PG 1
stevel YEAR-TO-DATE BUDGET REPORT lglytdbud
SML - PARKS & RECREATION
FOR 2012 13
ORIGINAL TRANFRS/ REVISED AVAILABLE PCT
APPROP ADJSTMTS BUDGET YTD EXPENDED ENC/REQ BUDGET USED
001 GENERAL FUND
-----------------------------------
0017110 PARKS
0017110 1010 SALARIES & WAGES 206, 550 -25, 000 181,550 119,319.08 .00 62,230.92 65.7°%
0017110 1020 OVERTIME 1, 000 0 1, 000 647.09 .00 352.91 64.7%
0017110 2060 TOOLS 500 0 500 383.16 .00 116.84 76.6%
0017110 2070 PARK EQUIPMENT 2,000 4 2,004 .00 4.00 2,000.00 .2%
0017110 2080 POOL EQUIPMENT 2,000 0 2, 000 1,471,75 .00 528.25 73.68
0017110 2899 CAPITAL CONSTRUCTION 11500 0 11500 .00 .00 1, 500.00 .00
0017110 4110 VEHICLE REPAIR MAINTEN 4, 000 0 4,000 2,450.77 .00 1, 549.23 61.39.
0017110 4140 MILEAGE REIMBURSEMENT 1,750 0 1,750 1,413.20 .00 336.80 80.8%
0017110 4230 PURCHASE OF WATER 1,800 0 1,800 1,310.65 _00 489.35 72.8%
0017110 4271 WATER TREATMENT CHEMIC 61800 11000 71800 7,800.00 .00 .00 100.0°%
0017110 4300 ELECTRICITY 13, 500 0 13, 500 91516.05 .00 3,983.95 70.5%
0017110 4400 MISCELLANEOUS CONTRACT 23, 500 12,719 36,219 35,521.20 145.54 551.76 9815%
0017110 4410 FUEL FOR VEHICLES 14, 500 0 14, 500 11,509.04 .00 2,990.96 79.44
0017110 4418 BUS TRANSPORTATION 1,200 0 1,200 _00 .00 1,200.00 .0%
0017110 4500 HEATING FUEL 3, 500 0 3, 500 2, 917.16 .00 582.82 83.3%
0017110 4800 EQUIP REPAIRS SERV SUP 4, 100 11000 5,100 5, 050.40 .00 49.60 99.0%
0017110 4820 UNIFORMS & PROTECTIVE 800 0 800 342.22 _00 457.78 42.8%
0017110 4823 RECREATION FACILITY RE 4,200 0 4,200 3,042.54 .00 1, 157.46 72.4%
0017110 4824 RECREATION PROGRAMS 42,000 14,000 56, 000 50,295.65 3,173.26 2,531.09 95.50
0017110 4991 LEASE RENTAL LAND 2, 000 1,400 3,400 3,287.00 .00 113.00 96.7%
GRAND TOTAL 337,200 .5,123 342,323 256,276.98 3,322.80 82,722.72 75.8°%