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3.6 3.6 BIDS\AWARD Bid—Highway HVAC—Pay From Fund 182,Fund 64 Cap Reserve- 11-5-12 RESOLUTION AUTHORIZING WITHDRAWAL FROM CAPITAL RESERVE FUND #64 AND AWARDING BID FOR HIGHWAY DEPARTMENT AIR CONDITIONING AND HEATING SYSTEM UPGRADE PROJECT RESOLUTION NO. , 2012 INTRODUCED BY: WHO MOVED ITS ADOPTION SECONDED BY: WHEREAS, the Town of Queensbury Facilities Manager requested that the Town Board authorize an advertisement for bids for the Town of Queensbury Highway Department air conditioning and heating system upgrade project as set forth in bid specifications prepared by the Town's Facilities Manager,Town Engineer and/or Town Purchasing Agent, and WHEREAS, General Municipal Law §103 requires that the Town advertise for bids and award the bids to the lowest responsible bidder(s) meeting New York State statutory requirements and the requirements set forth in the Town's bidding documents and by Resolution No.: 256,2012, the Town Board authorized the Town's Purchasing Agent to advertise for bids and following such advertisement and receipt of bids, all received bids were opened and reviewed on October 1 lt', 2012, and WHEREAS, the Purchasing Agent, Facilities Manager and Town Engineer have recommended that the Town Board award the bid to the lowest, most responsible bidder, TMG, LLC (The McCormick Group) for an amount not to exceed $207,568, and WHEREAS, the Facilities Manager has advised the Town Board that there are times when Change Orders may become necessary for such Contract and has requested that the Town Board also authorize him to approve and sign certain Change Orders up to a 5% contingency, or $10,378.40, for Change Orders that he deems necessary or appropriate, and WHEREAS, the Town Engineer expects to spend an additional $55,000 in engineering, lab services and air and soil testing, bringing the total Project cost to approximately $272,946.40, and WHEREAS, the Town Board wishes to authorize such Project to be paid from Highway and Town Hall Mechanicals Replacement Capital Project Fund #182 and additional funding to be from Capital Reserve Fund#64, and WHEREAS, the Town Board is authorized to withdraw and expend funds from the Capital Reserve Fund subject to permissive referendum, NOW, THEREFORE, BE IT RESOLVED, that the Queensbury Town Board hereby authorizes the Highway Garage HVAC Project delineated in the preambles of this Resolution and funding for such Project in the total amount of$272,946.40, and BE IT FURTHER, RESOLVED, that the Queensbury Town Board hereby accepts and awards the bid from the lowest, most responsible bidder, TMG, LLC (The McCormick Group) for an amount not to exceed $207,568, and BE IT FURTHER, RESOLVED, that the Town Board hereby authorizes the Town Facilities Manager to approve and sign Change Orders pertaining to the Contract up to a 5% contingency or in the total amount not exceeding $10,378.40 that he deems necessary or appropriate, and 2 BE IT FURTHER, RESOLVED, that the Town Board further authorizes an additional $55,000 in expenses required by the Town Engineering toward engineering, lab services and air and soil testing, bringing the total Project cost to approximately $272,946.40, and BE IT FURTHER, RESOLVED, that the Town Board further authorizes funding for such Project from the Highway and Town Hall Mechanicals Replacement Project Fund#182, and BE IT FURTHER, RESOLVED, that the Town Board further authorizes the transfer of $13,945.96, the balance of appropriations in Fund #182 Engineering Account No.: 182-1620-4710, to Fund #182 Capital Construction Account No.: 182-1620-2899, bringing the balance in 182-1620-2899 to $113,466.04, and BE IT FURTHER, RESOLVED, that the Queensbury Town Board further authorizes and directs additional funding for expenses associated with the Project to be funded from Capital Reserve Fund #64, and the Town Budget Officer to take all action necessary to: • Increase Appropriations 001-9950-9030-0064 Transfer to Capital Project by $160,000; • Increase Revenue 182-0000-55031 Interfund Revenue by $160,000; and • Increase Appropriations 182-1620-2899 Capital Construction by $160,000; and 3 BE IT FURTHER, RESOLVED, that the Town Board further authorizes and directs the Town Budget Officer to amend the Town Budget, make any adjustments, budget amendments, transfers or prepare any documentation necessary to establish such appropriations and estimated revenues and effectuate all terms of this Resolution, and BE IT FURTHER, RESOLVED, that the Town Board further authorizes and directs the Town Supervisor, Purchasing Agent, Facilities Manager, Town Engineer and/or Budget Officer to take such other and further actions as may be necessary to effectuate the terms of this Resolution, and BE IT FURTHER, RESOLVED, that this Resolution is subject to a permissive referendum in accordance with the provisions of Town Law Article 7 and the Town Board hereby authorizes and directs the Town Clerk to publish and post such notices and take such other actions as may be required by law. Duly adopted this 5th day of November, 2012, by the following vote: AYES NOES ABSENT: 4