324.2012Res.#64 High Aircond RESOLUTION AUTHORIZING WITHDRAWAL FROM CAPITAL
RESERVE FUND #64 AND AWARDING BID FOR
HIGHWAY DEPARTMENT AIR CONDITIONING AND
HEATING SYSTEM UPGRADE PROJECT
RESOLUTION NO. 324, 2012
INTRODUCED BY: Mr. John Strough
WHO MOVED ITS ADOPTION
SECONDED BY: Mr. Anthony Metivier
WHEREAS, the Town of Queensbury Facilities Manager requested that the Town Board
authorize an advertisement for bids for the Town of Queensbury Highway Department air
conditioning and heating system upgrade project as set forth in bid specifications prepared by the
Town's Facilities Manager, Town Engineer and/or Town Purchasing Agent, and
WHEREAS, General Municipal Law §103 requires that the Town advertise for bids and award
the bids to the lowest responsible bidder(s) meeting New York State statutory requirements and the
requirements set forth in the Town's bidding documents and by Resolution No.: 256,2012, the Town
Board authorized the Town's Purchasing Agent to advertise for bids and following such advertisement
and receipt of bids, all received bids were opened and reviewed on October 11th,2012, and
WHEREAS, the Purchasing Agent, Facilities Manager and Town Engineer have
recommended that the Town Board award the bid to the lowest, most responsible bidder, TMG,
LLC (The McCormick Group) for an amount not to exceed $207,568, and
WHEREAS, the Facilities Manager has advised the Town Board that there are times when
Change Orders may become necessary for such Contract and has requested that the Town Board
also authorize him to approve and sign certain Change Orders up to a 5% contingency, or
$10,378.40, for Change Orders that he deems necessary or appropriate, and
WHEREAS, the Town Engineer expects to spend an additional $55,000 in engineering,
lab services and air and soil testing, bringing the total Project cost to approximately $272,946.40,
and
WHEREAS, the Town Board wishes to authorize such Project to be paid from Highway
and Town Hall Mechanicals Replacement Capital Project Fund 9182 and additional funding to be
from Capital Reserve Fund 964, and
WHEREAS, the Town Board is authorized to withdraw and expend funds from the
Capital Reserve Fund subject to permissive referendum,
NOW, THEREFORE, BE IT
RESOLVED, that the Queensbury Town Board hereby authorizes the Highway Garage
HVAC Project delineated in the preambles of this Resolution and funding for such Project in the
total amount of$272,946.40, and
BE IT FURTHER,
RESOLVED, that the Queensbury Town Board hereby accepts and awards the bid from the
lowest, most responsible bidder, TMG, LLC (The McCormick Group) for an amount not to
exceed $207,568, and
BE IT FURTHER,
RESOLVED, that the Town Board hereby authorizes the Town Facilities Manager to
approve and sign Change Orders pertaining to the Contract up to a 5% contingency or in the total
amount not exceeding $10,378.40 that he deems necessary or appropriate, and
BE IT FURTHER,
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RESOLVED, that the Town Board further authorizes an additional $55,000 in expenses
required by the Town Engineering toward engineering, lab services and air and soil testing,
bringing the total Project cost to approximately $272,946.40, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes funding for such Project from the
Highway and Town Hall Mechanicals Replacement Project Fund#182, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes the transfer of $13,945.96, the
balance of appropriations in Fund #182 Engineering Account No.: 182-1620-4710, to Fund #182
Capital Construction Account No.: 182-1620-2899, bringing the balance in 182-1620-2899 to
$113,466.04, and
BE IT FURTHER,
RESOLVED, that the Queensbury Town Board further authorizes and directs additional
funding for expenses associated with the Project to be funded from Capital Reserve Fund 464,
and the Town Budget Officer to take all action necessary to:
• Increase Appropriations 001-9950-9030-0064 Transfer to Capital Project by
$160,000;
• Increase Revenue 182-0000-55031 Interfund Revenue by $160,000; and
• Increase Appropriations 182-1620-2899 Capital Construction by $160,000;
and
BE IT FURTHER,
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RESOLVED, that the Town Board further authorizes and directs the Town Budget
Officer to amend the Town Budget, make any adjustments, budget amendments, transfers or
prepare any documentation necessary to establish such appropriations and estimated revenues and
effectuate all terms of this Resolution, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town Supervisor,
Purchasing Agent, Facilities Manager, Town Engineer and/or Budget Officer to take such other and
further actions as may be necessary to effectuate the terms of this Resolution, and
BE IT FURTHER,
RESOLVED, that this Resolution is subject to a permissive referendum in accordance with the
provisions of Town Law Article 7 and the Town Board hereby authorizes and directs the Town Clerk
to publish and post such notices and take such other actions as may be required by law.
Duly adopted this 5th day of November, 2012, by the following vote:
AYES Mr. Strough, Mr. Stec, Mr. Metivier, Mr. Montesi
NOES : None
ABSENT: Mr. Brewer
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