442.2013 Bid. Gurney Lane RESOLUTION ACCEPTING AND AUTHORIZING AWARD OF BID FOR
GURNEY LANE POOL REPAIR/IMPROVEMENT PROJECT
RESOLUTION NO. 442, 2013
INTRODUCED BY: Mr. Ronald Montesi
WHO MOVED ITS ADOPTION
SECONDED BY: Mr. Tim Brewer
WHEREAS, by Resolution No.: 349,2013, the Queensbury Town Board authorized and
directed the Town's Purchasing Agent to publish an advertisement for bids in the official newspaper for
specific capital improvements and certain items of equipment related to the Gurney Lane Pool
Repair/Improvement Project (Project), such improvements generally described as follows:
1. Demolition and removal of the stainless steel gutter system;
2. Demolition and removal of selected areas of the interior pool walls to repair and
replace compromised concrete;
3. Repair of any cracks in pool floor or other areas of concern;
4. Site work to include, but not be limited to, new concrete, fencing, grading, drainage,
landscaping, seeding, etc.;
5. Reinstallation of all necessary pool operations equipment (ladders, handicap lift, diving
board stand, water slide, etc.);
6. Installation of new pool entry door and diving board station and board;
7. Other improvements deemed necessary to be compliant with the New York State
Department of Health for public swimming facilities;
as more clearly specified in bid specifications prepared by the Town's Director of Parks and
Recreation, The Chazen Companies(Chazen) and/or Town Purchasing Agent, and
WHEREAS, General Municipal Law §103 requires that the Town advertise for bids and award
the bid to the lowest responsible bidder meeting New York State statutory requirements and the
requirements set forth in the Town's bid documents and specifications, and
WHEREAS, the Town's Purchasing Agent published such an advertisement for bids and on
Thursday, October 17th, 2013, the Purchasing Agent duly received and opened all bids, and
WHEREAS, the Purchasing Agent, Recreation Commission, Parks and Recreation
Director and Chazen have recommended that the Town Board authorize the bid award to the
lowest responsible bidder, Patterson-Stevens, for a total bid amount not to exceed $313,160, and
WHEREAS, the Parks and Recreation Director has advised the Town Board that there are
times when Change Orders may become necessary for such Project and has requested that the
Town Board also authorize him to approve and sign certain Change Orders up to a 5%
contingency for Change Orders that he deems necessary or appropriate, provided that the
Director first confer and receive authorization from the Recreation Commission, and
WHEREAS, the Queensbury Town Board also previously established a Capital Improvement
Plan Reserve Fund#64 (Fund#64)for future Town project developments, and
WHEREAS, by Resolution No.: 124,2006 the Town Board authorized establishment of
Capital Project Fund #157 to fund expenses associated improvements at the Gurney Lane Recreation
Area, and
WHEREAS, the Town Board wishes to authorize the withdrawal and expenditure of moneys
from Fund#64 for the Park improvements, and
WHEREAS, in accordance with New York State General Municipal Law §6(c), the Town
Board is authorized to withdraw and expend funds from Fund#64 subject to permissive referendum,
NOW, THEREFORE, BE IT
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RESOLVED, that the Queensbury Town Board hereby finds that the withdrawal and
expenditure for the Gurney Lane Pool Repair/Improvement Project (Project) as set forth in the
preambles of this Resolution is an expenditure for a specific capital project for which the Capital
Improvement Plan Reserve Fund#64 (Fund#64)was established, and
BE IT FURTHER,
RESOLVED, that the Town Board hereby authorizes and directs such Project as described
in the preambles of this Resolution, and
BE IT FURTHER,
RESOLVED, that the Town Board hereby accepts and awards the bid for the Project from
the lowest responsible bidder, Patterson-Stevens for a total bid amount not to exceed $313,160,
and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town Supervisor to
execute an Agreement between the Town and Patterson-Steves and/or any other needed
documents related to the bid award, in form acceptable to the Town Supervisor, Parks and
Recreation Director, Town Budget Officer and/or Town Counsel, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes the Town Parks and Recreation
Director to approve and sign Change Orders pertaining to the Project up to a 5% contingency or
in the total amount not exceeding $15,658 that he deems necessary or appropriate, provided that
the Director first confer and receive authorization from the Recreation Commission, and
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BE IT FURTHER,
RESOLVED, that the Town Board further authorizes expenses up to the amount of
$5,000 toward engineering costs associated with the Project, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs a transfer from Fund
#64 in the total amount of$333,818 to fund such improvement Project, such funds to be placed
into the Gurney Lane Capital Project Fund #157 and the Town Board further directs that in the
event there are funds remaining in such Capital Project Fund after completion of the Project or in
the event that the Project is not undertaken, the moneys in the Capital Project Fund shall be
returned to the Fund #64, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town Budget
Officer to take all action necessary to establish additional appropriations and estimated revenues
as necessary for Capital Project Fund #157 in the additional amount of$333,818, and
BE IT FURTHER,
RESOLVED, that the Queensbury Town Board further authorizes and directs the Town
Budget Officer and/or Accountant to take all action necessary to increase the following accounts
for such appropriations and revenues as necessary:
• Revenue Account #: 157-0000-55031 (Interfund Revenue) — $328,818
• Expense Account #: 157-7110-4403 (Engineer/Surveyor) — $ 5,000
• Expense Account #: 157-7110-2899 (Capital Construction)- $333,818
• Expense Account #: 001-9950-9030-0064 Transfer to Capital Project - $333,818
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and
BE IT FURTHER,
RESOLVED, that the Town Board authorizes and directs the Town Budget Officer
and/or Accountant to amend the Town Budget, make any adjustments, budget amendments,
transfers or prepare any documentation necessary to establish such appropriations and estimated
revenues and effectuate all terms of this Resolution, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town Supervisor,
Purchasing Agent, Parks and Recreation Director, Town Budget Officer and/or Town Counsel to
take any and all action necessary to effectuate the terms of this Resolution, and
BE IT FURTHER,
RESOLVED, that this Resolution is subject to a permissive referendum in accordance
with the provisions of Town Law Article 7 and the Town Board hereby authorizes and directs the
Town Clerk to publish and post such notices and take such other actions as may be required by
law.
Duly adopted this 4th day of November, 2013, by the following vote:
AYES Mr. Strough, Mr. Brewer, Mr. Montesi, Mr. Metivier, Mr. Clements
NOES None
ABSENT: None
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