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2014-01-01 - Mtg 1 ORGANIZATIONAL MEETING 01-01-2014 MTG #1 678 ORGANIZATIONAL MEETING MTG#1 JANAURY 1ST, 2014 RES#1-39 10:00 A.M. TOWN BOARD MEMBERS SUPERVISOR JOHN STROUGH COUNCILMAN BRAIN CLEMENTS COUNCILMAN DOUG IRISH COUNCILMAN WILLIAM VAN NESS BOARD MEMBERS ABSENT COUNCILMAN ANTHONY METIVIER TOWN OFFICIALS HIGHWAY SUPERINTENDENT - THOMAS VANNESS DEPUTY HIGHWAY SUPERINTENDENT - DAVID DUELL BUDGET OFFICER- BARBARA TIERNEY ZONING ADMINISTRATOR- CRAIG BROWN PAM HUNSINGER- LEGAL ASSISTANT RONALD MONTESI- DEPUTY SUPERVISOR MARILYN VANDYKE - TOWN HISTORIAN ASSESSOR- TERRI ROSS BUILDING AND GROUNDS SUPERINTENDENT - CHUCK RICE CEMETERY SUPERINTENDENT - CONNIE GOEDERT PLANNING BOARD CHAIRMAN- CHRIS HUNSINGER TOWN JUSTICE - ROBEERT MCNALLY TOWN JUSTICE - MICHAEL MULLER TOWN CLERK- CAROLINE BARBER DEPUTY TOWN CLERK-KAREN O'BRIEN DEPUTY TOWN CLERK- ROSE MELLON DEPUTY TAX RECEIVER- IRMA HAMBLIN TOWN COUNSEL ROBERT HAFNER PLEDGE OF ALLEGIANCE LED BY SUPERVISOR JOHN STROUGH 1.0 SWEARING IN CEREMONY HONORABLE ROBERT MCNALLY TO SWEAR IN THE FOLLOWING TOWN OFFICIALS 1.1 TOWN SUPERVISOR JOHN STROUGH 1.2 DEPUTY SUPERVISOR RONALD MONTESI 1.3 TOWN BOARD WARD 2 BRIAN CLEMENTS WARD 3 DOUGH IRISH WARD 4 WILLIAM VANNESS 1.4 TOWN CLERK CAROLINE H. BARBER 1.5 TOWN HIGHWAY SUPERINTENDENT THOMAS VANNESS AND DEPUTY HIGHWAY SUPERINTENDENT DAVID DUELL ORGANIZATIONAL MEETING 01-01-2014 MTG #1 679 1.6 TOWN JUSTICE MICHAEL J. MULLER 2.0 SUPERVISOR'S WELCOME SUPERVISOR STROUGH-Welcome. I have just a short message, my longer more involved message will be presented on the thirteenth meeting, which is more public. I just would like to do some formalities here. I am pleased to announce that the Town is in a good place, it is in a good place in many ways. One reason why this Town is in good condition physically and functionally is the cadre of hard working and dedicated employees who have provided our Town with excellent service and superb guidance. Four of our finest have recently retired. Our longtime Town Clerk Darleen Dougher. Highway Superintendent, Mike Travis. Cemetery Superintendent, Mike Genier and Wastewater Director, Mike Shaw. Mike Shaw attentiveness to details is why we have such a superb wastewater infrastructure. Thank you, Mike. Mike Genier, wow it was not easy replacing Mike. The job of Cemetery Superintendent takes a person with unique management and sensitivity skills. Mike mastered those skills. Thank you, Mike. Mike Travis, a lot of Mike's. What a hands-on guy, the guy we all know as the guy who gets the job done and gets it done right. First and foremost, to Mike Travis, the focus as our Highway Superintendent was to maintain our Town roads in the safest and best condition he could do with the resources we gave him. Thank you, Mike. Darleen Dougher, no one person understands the intimate, intricate; inter woven, like the alliteration essence of the Town like Darleen Dougher. A a no-nonsense Captain of the Township. Thank you, Darleen. Our newly elected Town Board Members. Tony Metivier, Tony had a family vacation so he is not here, he will get sworn it at another time. I have worked with Tony way back, we both were on the Town Planning Board and this will be our third term together on the Town Board so I am looking forward to working with Tony again. Brian Clements, previously on the Zoning Board of Appeals and the Board of Assessments. Brian was appointed to Ward Two last year to fill the vacancy created when Ron was appointed Town Supervisor. Third Ward, Doug Irish. This is Doug's second term as the third ward representative. Doug was also member and Chairman of the Towns Park Recreation Commission. Doug, looking forward to working with you. Fourth Ward, Bill Van Ness after retiring from the Warren County Sheriff s Department Bill was elected County Supervisor, he is not new to the elected office. He is not new to representing the Town of Queensbury. Welcome Bill, looking forward to working with you too. I look forward to working with our new board and moving Queensbury forward to better places. Now our new Town Deputy Supervisor Ron Montesi, when it comes to providing good leadership Ron set a very high bar, which is good and thank you Ron for putting community first. Our new Town Clerk, Caroline Barber here is a person everyone says nice things about especially her pleasant disposition and capable leadership. She has appointed Karen O'Brien as her 1St Deputy and Rose Mellon as her 2"d Deputy. I look forward to working with Caroline and her team. Our newly elected Highway Superintendent Tom Van Ness. I have known Tom for a very long time, we don't need to go any further than that. A guy you have to like because he likes his job and he likes accomplishing goals. He has appointed David Duell as his Highway Supervisor, he picked the most capable person he could and I think he did a good job. I think our highways are in good shape with those two, thank you. My Executive Secretary, Victoria LaMarque could not make it, she slipped and fell in the kitchen today and I hope she heals well. Victoria replaces long time Executive Assistant Leesa Stiller who chose to stay with now Assemblyman Dan Stec and works at his Glen Street Office. Victoria has quickly adapted to the job and has swiftly learned the subtle nuisances needed to migrate through the Town's labyrinth of needs. Victoria will serve nicely as my assistant. Our new Wastewater Director, Chris Harrington. As Mike's Assistant, Chris too paid attention to details. In addition he is a Certified Engineer with expertise in both fields, water and wastewater, we are lucky to have him aboard. Queensbury is in a good place. We have about a hundred and forty hard working and dedicated employees who alone with the folks I have just introduced will work to bring Queensbury to an even better place. Lastly because economic development is one of my priorities, my first edict would be to call for a snowfall this Thursday to accommodate the West Mountain Ski Resort. I just have to say and a lot of our employees are out in the audience right, too many to mention, but every single one of them are excellent dedicated workers, we are so lucky to have them. We are also lucky to have the Queensbury Senior Citizens who have come here this day to help us celebrate. As you can see they have decorated and have provided us some refreshments, a celebratory cake in the back. After the meeting, and we try and make it as brief as possible, won't we guys, we will get to eat some cake and enjoy our festive occasion. That being the Supervisor's Welcome, we will go to correspondence. ORGANIZATIONAL MEETING 01-01-2014 MTG #1 680 3.0 CORRESPONDENCE 3.1 Letter— Town Supervisor Appointments To: Town Board From: John Strough, Town Supervisor Re: Appointments Date: January 1, 2014 I, John Strough, do hereby make the following appointments for the year 2014. 1) Executive Assistant(s)to Supervisor: Victoria LaMarque 2) Deputy Town Supervisor: Ronald S. Montesi 3.2 Letter— Town Clerk Appointments To: Town Board From: Caroline H. Barber, Town Clerk Re: Appointments Date: January 1, 2014 I, Caroline H. Barber, do hereby make the following appointments for the 2014 and 2015 calendar years: Karen O'Brien 1St Deputy Town Clerk, Deputy Registrar of Vital Statistics R. Rose Mellon 2nd Deputy Town Clerk 3.3 Letter-Town Court Appointments Supervisor& Town Board Members Gentlemen: This letter is to request the following re-appointments for the calendar year 2014. Kerrie Lewis Hatin-Court Clerk Margaret Quintal-Court Clerk Diane VonBraun-Court Clerk Stephanie Mahoney-Deputy Court Clerk Donald Ross-Court Officer Edward Reardon-Court Officer Kenneth Ellis-Court Officer Thank you for your anticipated cooperation in this matter. We look forward to working with you in the year 2014. Respectfully yours, Michael J. Muller Town Justice ORGANIZATIONAL MEETING 01-01-2014 MTG #1 681 Robert P. McNally Town Justice 3.4 Letter-Highway Superintendent Appointments To: Queensbury Town Board From: Thomas R. VanNess Date: January 1, 2014 Re: Appointment of Mark De Mers I hereby recommend the appointment of Mark De Mers to Administrative Assistant for the 2014 and 2015 calendar years. Respectfully, Thomas R. VanNess Highway Superintendent Town of Queensbury To: Queensbury Town Board From: Thomas R. VanNess Date: January 1, 2014 Re: Appointment of David Duell I hereby recommend the appointment of David Duell to Deputy Highway Superintendent for the 2014 and 2015 calendar years. Respectfully, Thomas R. VanNess Highway Superintendent Town of Queensbury 4.0 RESOLUTIONS RESOLUTION ESTABLISHING RULES OF PROCEDURE RESOLUTION NO.: 1,2014 INTRODUCED BY: Mr. Doug Irish WHO MOVED ITS ADOPTION SECONDED BY: Mr. Brian Clements WHEREAS, the Queensbury Town Board wishes to designate procedural rules for the conduct of Town Board meetings and Town business by Town Board members, NOW, THEREFORE, BE IT RESOLVED, in accordance with the authority granted by New York State Town Law §63, the Queensbury Town Board hereby designates Robert's Rules of Order as its official rules ORGANIZATIONAL MEETING 01-01-2014 MTG #1 682 of procedure for the year 2014, except that in the event of conflict between such Rules and the Town Law or a Resolution of this Board, the provisions of the Town Law or Board Resolution shall govern, and BE IT FURTHER, RESOLVED, that it is recognized and clarified that the Town Supervisor establishes the Town Board meeting agendas and chairs these meetings, and BE IT FURTHER, RESOLVED, that disruptive or uncivil behavior by anyone in meeting attendance is prohibited and that at his discretion the Town Supervisor may take such action as necessary to maintain a level of decorum and professionalism, including but not limited to, declaring a temporary recess of the meeting, and BE IT FURTHER, RESOLVED, that the Town Supervisor may create and make appointments to sub- committees of the Town Board in an effort to increase efficiency of government, and BE IT FURTHER, RESOLVED, that unless procedures established in Town Code provide otherwise, referrals made to the Town Planning Board, Zoning Board of Appeals or other Town committees or Commissions seeking a review and/or recommendation back to the Town Board shall be made by either the Town Supervisor or a Resolution of the Town Board, and BE IT FURTHER, RESOLVED, that release of materials not subject to the Freedom of Information Law (FOIL) and especially materials involving matters of Town litigation is prohibited without a Resolution of the Town Board. Duly adopted this 1St day of January, 2014, by the following vote: AYES Mr.Clements, Mr. Irish, Mr. VanNess, Mr. Strough NOES None ABSENT:Mr. Mr. Metivier ORGANIZATIONAL MEETING 01-01-2014 MTG #1 683 RESOLUTION SETTING 2014 TOWN BOARD MEETING SCHEDULE RESOLUTION NO.: 2,2014 INTRODUCED BY: Mr. Doug Irish WHO MOVED ITS ADOPTION SECONDED BY: Mr. Brian Clements WHEREAS, the Queensbury Town Board wishes to establish its 2014 meeting schedule, NOW, THEREFORE, BE IT RESOLVED, in accordance with New York State Town Law §62, the Queensbury Town Board hereby establishes its 2014 meeting schedule as follows: 1. Regular meetings shall occur on the 1St and 3rd Mondays of each month at 7:00 o'clock p.m. at the Queensbury Activities Center, 742 Bay Road, Queensbury, with the exception that the Town Board's regular meeting dates shall be changed as set forth below for the following months: A. January— 1St at 10:00 a.m.; 131i and 271' B. February— 101i and 241' C. March— l Oth and 241' D. September— 8th and 22nd At regular meetings, public hearings will be held, Resolutions and motions will be proposed and/or adopted, miscellaneous matters will be discussed and the general public will typically be provided with a privilege of the floor comment session. The privilege of the floor session will be limited to Town matters only and will be run at the discretion of the Town Supervisor. 2. The Town Board shall schedule other special meetings for any purpose established by Town Board Resolution and/or in accordance with the New York State Town Law. The Town shall notify the media of the special meeting accordingly as required by the New York State Open Meetings Law. 3. If the Town Board decides to alter its regular meeting schedule, it will do so by Town Board Resolution and will notify the public and media by appropriate public notice. Duly adopted this 1St day of January, 2014, by the following vote: ORGANIZATIONAL MEETING 01-01-2014 MTG #1 684 AYES Mr. Clements, Mr. Irish, Mr. VanNess, Mr. Strough NOES None ABSENT:Mr. Metivier RESOLUTION AUTHORIZING BANKING TRANSACTIONS AND INTERNET-BASED BANKING SERVICES RESOLUTION NO.: 3,2014 INTRODUCED BY: Mr. Doug Irish WHO MOVED ITS ADOPTION SECONDED BY: Mr. Brian Clements WHEREAS, New York State Town Law Paragraph 64, Subdivision 1, requires the Town Board to annually designate its Depositories for Town Funds, and WHEREAS, in accordance with New York State General Municipal Law §5-a and §10 and Town Law §64, it is the duty of the governing boards of local government to adopt a system of internal controls for the documentation and reporting of all transfers or disbursements of funds accomplished by electronic or wire transfer, and WHEREAS, in accordance with prudent business and cash management practices the Queensbury Town Board wishes to formally specify the authorities under which business may be transacted with these Depositories, and WHEREAS, the Town previously received agreements providing for Internet-based banking services entitled: 1. Internet Banking and Bill Paying Service Agreement; 2. ACH Agreement; and 3. Wire Transfer Agreement (Governmental); NOW, THEREFORE, BE IT ORGANIZATIONAL MEETING 01-01-2014 MTG #1 685 RESOLVED, that the Queensbury Town Board hereby authorizes and directs the following actions: I. The following individuals, in their official capacities, are authorized to transact the financial and banking business of the Town of Queensbury in accordance with all applicable laws and organization documents, and the specific authorities granted by this Resolution: John Strough, Supervisor Ronald S. Montesi, Deputy Supervisor Town Budget Officer Town Accountant 2. Each of the following banks has applied and consented to serve as Depository of Town funds and has executed a Third Party Custodian Agreement satisfactory to the Town Budget Officer/Accountant and Town Counsel and are hereby designated as approved Depositories: TD Bank Glens Falls National Bank and Trust Company 3. The Town Supervisor, Town Budget Officer and Accountant, or any one of them, is/are hereby authorized to initialize opening a bank account or accounts from time to time with authorized banks and their affiliates for and in the name of the Town of Queensbury with such title or titles as he/she may designate, and to execute depository contracts that comply with Town Policy and operating procedures. To finalize any new account, all Town Board members need to execute the appropriate documentation required by the financial institution, including, but not limited to, signature cards. 4. The maximum FDIC insured amount which may be kept on deposit at each Bank at any time is $250,000. The amount over and above FDIC insurance of$250,000 which may be kept on deposit at each bank is limited the value of approved collateral, calculated in ORGANIZATIONAL MEETING 01-01-2014 MTG #1 686 accordance with Regulations of the New York State Comptroller, pledged to secure Town deposits and deposited with the designated Third Party Custodian. 5. The Town Supervisor, Deputy Town Supervisor, Town Councilmen and their successors and any other person authorized by statute, regulation or Court Order on behalf of the these authorized persons, is/are hereby authorized to sign, by hand or by facsimile (including, but not limited to, electronically generated) signatures(s), checks, drafts, acceptances and other instruments. Two signatures shall be required on any checks, drafts, acceptances and other instruments. The signature of the Town Supervisor or Deputy in his absence, and that of one Councilman shall be required. 6. The Town Supervisor, Town Budget Officer and Town Accountant are authorized singly, within the Town's operational procedures, to initiate Automated Clearing House debits without signature; initiate payment by use of Depository Transfer Checks without a signature; or give instructions, by means other than the signing of an item, with respect to any account transaction, including the payment transfer or withdrawal by wire, computer or other electronic means. Any and all transactions will be signed off by the Town Supervisor upon completion of the transaction. 7. The Town Supervisor, Town Budget Officer and Town Accountant are hereby authorized without further action of the Town Board to execute bank forms establishing procedures for call-back verifications and written confirmations in connection with payment orders, thereby designating one or more individuals, whether or not such individuals be designated as "Authorized Persons", for the purpose of the verification of payment orders and issuance of written confirmations. 8. The Town Clerk and/or Deputy Town Clerk(s) is/are hereby authorized and directed to certify to Authorized Bank Depositories under the seal of the Town of Queensbury the effect of this Resolution, the names of the officials, authorized persons and other representative of the Town of Queensbury and any changes from time to time of these officials, authorized persons and representatives, and specimens of their respective signatures. and BE IT FURTHER, ORGANIZATIONAL MEETING 01-01-2014 MTG #1 687 RESOLVED, that the Town Board further authorizes and directs that: I. Glens Falls National Bank and Trust Company (Bank) is designated to provide the computer-based financial accommodations indicated in this Resolution. 2. This Resolution shall continue to have effect until express written notice of its rescission or modification has been received and recorded by the Bank. Any and all prior Resolutions adopted by the Town Board and certified to the Bank as governing the operation of the Town's accounts are in full force and effect until the Bank receives and acknowledges an express written notice of its revocation, modification or replacement. Any revocation, modification or replacement of a Resolution must be accompanied by documentation, satisfactory to the Bank, establishing the authority for the changes. 3. The signature of an Agent named on this Resolution is conclusive evidence of his authority to act on behalf of the Town. Any Agent, so long as he acts in a representative capacity as Agent of the Town, is authorized to make any and all other contracts agreements, stipulations and orders which he may deem advisable for the effective exercise of the powers indicated above, from time to time with the Bank, subject to any restrictions on this Resolution or otherwise agreed to in writing. 4. All computer banking transactions, if any, by or on behalf of the Town prior to the adoption of this Resolution are hereby ratified, approved and confirmed. 5. The Town agrees to the terms and conditions of the Cash Management Internet Banking Services Agreement — Governmental and the ACH Agreement Governmental Customer Agreement for Electronic Payment Services and the Wire Transfer Agreement (Governmental) and authorizes any Agent named above to execute such Agreements and deliver them to the Bank. The Town authorizes the Bank, at any time, to charge the Town for all checks, drafts or other orders for the payment of money that are drawn on the Bank so long as they contain the required number of signatures for this purpose. 6. The Town acknowledges and agrees that the Bank may rely on alternative signature and verification codes to or obtained from the Agents named in this Resolution. The term "alternative signature and verification codes" includes, but ORGANIZATIONAL MEETING 01-01-2014 MTG #1 688 is not limited to, ID numbers and personal identification numbers (PIN)to be used by the Agents to access Internet banking services. The Bank shall have no responsibility or liability for unauthorized use of alternative signature and verification codes unless otherwise agreed to in writing. and BE IT FURTHER, RESOLVED, that the Town Board further authorizes and directs the Town of Queensbury's Accounting Office to adopt a system of internal controls for the documentation and reporting of all transfers or disbursements of funds accomplished by electronic or wire transfer, and BE IT FURTHER, RESOLVED, that the Town Board further authorizes and directs the Town Supervisor, Town Budget Officer and/or Town Accountant to take any and all action necessary to effectuate all terms of this Resolution. Duly adopted this 1St day of January, 2014, by the following vote: AYES Mr. Clements, Mr. Irish, Mr. VanNess, Mr. Strough NOES None ABSENT:Mr. Metivier RESOLUTION AUTHORIZING ADVANCE APPROVAL OF CLAIMS RESOLUTION NO.: 4,2014 INTRODUCED BY: Mr. Doug Irish WHO MOVED ITS ADOPTION SECONDED BY: Mr. Brian Clements ORGANIZATIONAL MEETING 01-01-2014 MTG #1 689 WHEREAS, the Queensbury Town Board sees a need to allow payment of certain bills ahead of the regular Town Board audit in order to ensure the continuance of insurance coverages, avoidance of late charges and timely delivery of certain shipments and mailings, and WHEREAS, the Town Board wishes to authorize payment in advance of audit of claims for public utility services, health, dental, workers' compensation, disability and unemployment insurance premiums, debt service payments, postage, freight and express charges, and WHEREAS, Town Law §64(23) and §118 allow for such payments, and WHEREAS all such claims shall be presented at the next regular meeting for audit, and WHEREAS the claimant and officer incurring or approving such payments shall be jointly and severally liable for any amount disallowed by the Town Board, NOW THEREFORE, BE IT RESOLVED, that the Queensbury Town Board hereby authorizes the payment in advance of audit of claims for such premiums for policies that would otherwise lapse before audit, incur late charges, postage, freight and express charges and all such claims shall be presented at the next regular meeting for audit, and the claimant and officer incurring or approving such payments shall be jointly and severally liable for any amount disallowed by the Town Board, and BE IT FURTHER, RESOLVED, that this Resolution shall take effect immediately, and BE IT FURTHER, RESOLVED, that the Town Board further authorizes and directs the Town Supervisor and/or Town Budget Officer to take any actions necessary to effectuate the terms of this Resolution. Duly adopted this 1St day of January, 2014 by the following vote: AYES Mr. Clements, Mr. Irish, Mr. VanNess, Mr. Strough NOES None ABSENT:Mr. Metivier ORGANIZATIONAL MEETING 01-01-2014 MTG #1 690 RESOLUTION AUTHORIZING TOWN SUPERVISOR TO FILE ANNUAL FINANCIAL REPORT IN TOWN CLERK'S OFFICE RESOLUTION NO.: 5,2014 INTRODUCED BY: Mr. Doug Irish WHO MOVED ITS ADOPTION SECONDED BY: Mr. Brian Clements WHEREAS, New York State General Municipal Law §30 requires the Town Supervisor to file the Town's Annual Financial Report in the Town Clerk's Office on or before April 30, 2014 in lieu of filing a separate financial report with the Town Clerk by February 28th, 2014 as required by New York State Town Law §29, NOW, THEREFORE, BE IT RESOLVED, in accordance with New York State General Municipal Law §30, the Queensbury Town Board hereby authorizes and directs the Town Supervisor to file a copy of the Annual Financial Report to the State Comptroller with the Town Clerk's Office on or before April 30th 2014. Duly adopted this 1St day of January, 2014, by the following vote: AYES Mr. Clements, Mr. Irish, Mr. VanNess, Mr. Strough NOES None ABSENT:Mr. Metivier RESOLUTION DESIGNATING OFFICIAL NEWSPAPER RESOLUTION NO.: 6, 2014 INTRODUCED BY: Mr. Doug Irish WHO MOVED ITS ADOPTION SECONDED BY: Mr. Brian Clements WHEREAS, New York State Town Law §64, Subdivision 11 requires the Town Board to designate an official newspaper for the Town, NOW, THEREFORE, BE IT RESOLVED, that the Queensbury Town Board hereby designates The Post-Star as the Town of Queensbury's official newspaper. Duly adopted this 1St day of January, 2014, by the following vote: ORGANIZATIONAL MEETING 01-01-2014 MTG #1 691 AYES Mr. Clements, Mr. Irish, Mr. VanNess, Mr. Strough NOES None ABSENT:Mr. Metivier RESOLUTION ESTABLISHING MILEAGE ALLOWANCE RESOLUTION NO.: 7,2014 INTRODUCED BY: Mr. Doug Irish WHO MOVED ITS ADOPTION SECONDED BY: Mr. Brian Clements WHEREAS, New York State Town Law §116 requires the Town Board to establish a mileage allowance for the use of Town employees' personal automobiles in the performance of employees' duties when a Town Fleet Management vehicle is unavailable, NOW, THEREFORE, BE IT RESOLVED, in accordance with New York State Town Law §116, the Queensbury Town Board hereby establishes the amount of 56¢ per mile to be allowed for the actual and necessary use of Town employees' personal automobiles in the performance of employees' duties. Duly adopted this 1St day of January, 2014, by the following vote: AYES Mr. Clements, Mr. Irish, Mr. VanNess, Mr. Strough NOES None ABSENT:Mr. Metivier RESOLUTION APPOINTING REGISTRAR OF VITAL STATISTICS AND RECORDS ACCESS OFFICER RESOLUTION NO.: 8,2014 INTRODUCED BY: Mr. Doug Irish WHO MOVED ITS ADOPTION ORGANIZATIONAL MEETING 01-01-2014 MTG #1 692 SECONDED BY: Mr. Brian Clements WHEREAS, in accordance with New York State Public Health Law §4121(3)(a), the Queensbury Town Board wishes to appoint Caroline H. Barber as Registrar of Vital Statistics and Records Access Officer, NOW, THEREFORE, BE IT RESOLVED, that the Queensbury Town Board hereby appoints Caroline H. Barber as Registrar of Vital Statistics and Records Access Officer to serve at the pleasure of the Board, and BE IT FURTHER RESOLVED, that immediately upon Ms. Barber's acceptance of appointment, she shall appoint a Deputy to act in her place and stead in case of absence or inability and the Deputy shall accept this appointment in writing. Duly adopted this 1St day of January, 2014, by the following vote: AYES Mr. Clements, Mr. Irish, Mr. VanNess, Mr. Strough NOES None ABSENT:Mr. Metivier RESOLUTION APPOINTING CAROLINE H. BARBER AS RECEIVER OF TAXES AND ASSESSMENTS RESOLUTION NO.: 9,2014 INTRODUCED BY : Mr. Doug Irish SECONDED BY : Mr. Brian Clements WHEREAS, the Queensbury Town Board wishes to appoint Caroline H. Barber as Tax Receiver for the years 2014 and 2015, NOW, THEREFORE, BE IT ORGANIZATIONAL MEETING 01-01-2014 MTG #1 693 RESOLVED, in accordance with New York State Town Law §20, Subdivision 6(E) and Resolution No.: 97 of 1967, the Queensbury Town Board hereby appoints Caroline H. Barber as its Receiver of Taxes and Assessments, such appointment to expire December 31, 2015. Duly adopted this 1St day of January, 2014, by the following vote: AYES Mr. Clements, Mr. Irish, Mr. VanNess, Mr. Strough NOES None ABSENT:Mr. Metivier RESOLUTION REAPPOINTING BARBARA TIERNEY AS TOWN BUDGET OFFICER RESOLUTION NO. 10,2014 INTRODUCED BY: Mr. Doug Irish WHO MOVED FOR ITS ADOPTION SECONDED BY: Mr. Brian Clements WHEREAS, by Resolution No.: 69,2007, the Queensbury Town Board established the full- time position of Fiscal Manager and appointed Barbara Tierney to the position, and WHEREAS, by Resolution No.: 72,2008, the Town Board enacted Local Law No. 1 of 2008 entitled, "Expansion of Town Residence Requirement for Town Budget Officer," and such Local Law was received and filed by the New York Department of State, and WHEREAS, by Resolution No.: 151,2008, the Town Board appointed Barbara Tierney as Town Budget Officer, and WHEREAS, the Town Board wishes to reappoint Ms. Tierney as Town Budget Officer, NOW, THEREFORE, BE IT RESOLVED, that the Queensbury Town Board hereby reappoints Barbara Tierney as Town Budget Officer effective January 1St, 2014, and ORGANIZATIONAL MEETING 01-01-2014 MTG #1 694 BE IT FURTHER, RESOLVED, that the Town Board hereby authorizes and directs the Town Supervisor and/or Town Budget Officer to complete any documentation and take such other and further action necessary to effectuate the terms of this Resolution. Duly adopted this 1St day of January, 2014, by the following vote: AYES Mr. Clements, Mr. Irish, Mr. VanNess, Mr. Strough NOES None ABSENT:Mr. Metivier RESOLUTION REAPPOINTING JOANNE WATKINS AS TOWN PURCHASING AGENT RESOLUTION NO. 11,2014 INTRODUCED BY: Mr. Doug Irish WHO MOVED FOR ITS ADOPTION SECONDED BY: Mr. Brian Clements WHEREAS, the Queensbury Town Board wishes to reappoint Joanne Watkins to the part- time position of Purchasing Agent for the year 2014 in addition to her full-time position as Accountant, NOW, THEREFORE, BE IT RESOLVED, that the Queensbury Town Board hereby reappoints Joanne Watkins as Town of Queensbury Purchasing Agent effective January 1St, 2014 and authorizes and directs that Ms. Watkins be paid the $5,683.71 stipend for such position for 2014 in addition to her annual salary for the Accountant position, and ORGANIZATIONAL MEETING 01-01-2014 MTG #1 695 BE IT FURTHER, RESOLVED, that the Town Board hereby authorizes and directs the Town Supervisor to complete any documentation and take such other and further action as may be necessary to effectuate the terms of this Resolution. Duly adopted this 1St day of January, 2014, by the following vote: AYES Mr. Clements, Mr. Irish, Mr. VanNess, Mr. Strough NOES None ABSENT:Mr. Metivier RESOLUTION ADOPTING TOWN PURCHASING POLICY RESOLUTION NO.: 12,2014 INTRODUCED BY: Mr. Doug Irish WHO MOVED ITS ADOPTION SECONDED BY: Mr. Brian Clements WHEREAS, the Queensbury Town Board wishes to adopt the Town of Queensbury Purchasing Policy, NOW, THEREFORE, BE IT RESOLVED, that the Queensbury Town Board hereby adopts the Town of Queensbury Purchasing Policy substantially in the form presented at this meeting, and BE IT FURTHER, RESOLVED, that the Town Board further authorizes and directs the Town Budget Officer to distribute copies of such Policy to all Town Department Managers, and ORGANIZATIONAL MEETING 01-01-2014 MTG #1 696 BE IT FURTHER, RESOLVED, that the Town Board further authorizes and directs the Town Supervisor and/or Town Budget Officer to take any actions necessary to effectuate the terms of this Resolution. Duly adopted this 1St day of January, 2014 by the following vote: AYES Mr. Clements, Mr. Irish, Mr. VanNess, Mr. Strough NOES None ABSENT : Mr. Metivier RESOLUTION APPOINTING JUSTICE CLERKS AND DEPUTY COURT CLERKS RESOLUTION NO.: 13,2014 INTRODUCED BY: Mr. Doug Irish WHO MOVED ITS ADOPTION SECONDED BY: Mr. Brian Clements WHEREAS, in accordance with New York State Town Law §20, Subdivision 1(A) and New York State Uniform Justice Court Act §109, the Town Board has the authority to appoint Town Justice Court Clerks and Deputy Court Clerks, NOW, THEREFORE, BE IT RESOLVED, that the Queensbury Town Board hereby appoints Kerrie Hatin, Margaret Quintal and Diane VonBraun as Town Justice Court Clerks, and BE IT FURTHER RESOLVED, that the Town Board further authorizes and directs the Town Justice Court to notify the New York State Administrative Board of the Judicial Conference of these appointments. Duly adopted this 1St day of January, 2014, by the following vote: ORGANIZATIONAL MEETING 01-01-2014 MTG #1 697 AYES : Mr. Clements, Mr. Irish, Mr. VanNess, Mr. Strough NOES:None ABSENT:Mr. Metivier RESOLUTION REAPPOINTING STEVE LOVERING,PARKS AND RECREATION DIRECTOR, TO WARREN COUNTY YOUTH BOARD RESOLUTION NO.:14,2014 INTRODUCED BY: Mr. Doug Irish WHO MOVED FOR ITS ADOPTION SECONDED BY: Mr. Brian Clements WHEREAS, Warren County Youth Board is an organization that includes community volunteers, youth and public officials who review local and countywide youth needs and issues, advocate for programs and services to meet the needs of all county youth up to age 21, advise Warren County on programs to be funded with State funds and help frame funding decisions, and WHEREAS, the Warren County Youth Board members are appointed by the Warren County Board of Supervisors and each municipality, including the Town of Queensbury, may select its member, and WHEREAS, by prior Resolution the Queensbury Town Board appointed Steve Lovering, the Town Parks and Recreation Director, to the Warren County Youth Board and Mr. Lovering's appointment expired as of December 31St, 2013, WHEREAS, the Queensbury Town Board wishes to reappoint Steve Lovering as a member of the Warren County Youth Board, NOW, THEREFORE BE IT RESOLVED, that the Queensbury Town Board hereby reappoints Steve Lovering, the Town of Queensbury's Parks and Recreation Director, to serve as a member of the Warren County Youth Board with such term to expire as of December 3 1St, 2014, and ORGANIZATIONAL MEETING 01-01-2014 MTG #1 698 BE IT FURTHER, RESOLVED, that the Town Board authorizes and directs the Town Supervisor to forward a certified copy of this Resolution with any other needed documentation to the Warren County Youth Bureau and take such other and further action as may be necessary to effectuate the terms of this Resolution. Duly adopted this 1St day of January, 2013, by the following vote: AYES: Mr. Clements, Mr. Irish, Mr. VanNess, Mr. Strough NOES: None ABSENT:Mr. Metivier RESOLUTION TO REAPPOINT TOWN HISTORIAN RESOLUTION NO.:15,2014 INTRODUCED BY: Mr. Dough Irish WHO MOVED ITS ADOPTION SECONDED BY: Mr. Brian Clements WHEREAS, the Queensbury Town Board wishes to reappoint Marilyn VanDyke, Ph.D., as its Town Historian for the year 2014, NOW, THEREFORE, BE IT RESOLVED, that the Queensbury Town Board hereby reappoints Marilyn VanDyke, Ph.D. as Town Historian for the Town of Queensbury for the year 2014. Duly adopted this 1St day of January, 2014, by the following vote: AYES Mr. Clements, Mr. Irish, Mr. VanNess, Mr. Strough NOES None ORGANIZATIONAL MEETING 01-01-2014 MTG #1 699 ABSENT:Mr. Metivier RESOLUTION APPOINTING MEMBERS TO TOWN HISTORIAN'S ADVISORY BOARD RESOLUTION NO.: 16,2014 INTRODUCED BY: Mr. Doug Irish WHO MOVED FOR ITS ADOPTION SECONDED BY: Mr. Brian Clements WHEREAS, the Town of Queensbury previously established the Town Historian's Advisory Board in accordance with the Queensbury Town Code, and WHEREAS, the one-year terms for the Advisory Board members recently expired and the Town Board wishes to appoint members for the year 2013, NOW, THEREFORE, BE IT RESOLVED, that the Queensbury Town Board hereby appoints the following members to the Town of Queensbury Historian's Advisory Board until their terms expire on December 31St 2014: John Austin; Douglas Baertschi; Jennifer Baertschi; Joseph Dawson; June Krause Maureen Monahan-Chase; and John Strough. Duly adopted this 1St day of January, 2014, by the following vote: AYES: Mr. Clements, Mr. Irish, Mr. VanNess, Mr. Strough NOES : None ORGANIZATIONAL MEETING 01-01-2014 MTG #1 700 ABSENT:Mr. Metivier RESOLUTION APPROVING APPOINTMENT OF TOWN SAFETY OFFICER AND SAFETY COMMITTEE MEMBERS RESOLUTION NO.: 17,2014 INTRODUCED BY: Mr. Doug Irish WHO MOVED ITS ADOPTION SECONDED BY: Mr. Brian Clements WHEREAS, by Resolution No.: 54,2008, the Queensbury Town Board adopted amended Town of Queensbury's Safety Initiative Policy (Policy) and Safety Committee By Laws (By Laws), and WHEREAS, according to such Policy and By Laws, the Town Board wishes to approve the appointment of the Town Safety Officer and Safety Committee Members for the Year 2014, NOW, THEREFORE, BE IT RESOLVED, that the Queensbury Town Board hereby approves the appointment of Fire Marshal Michael Palmer as Town Safety Officer, and BE IT FURTHER, RESOLVED, that the Town Board further approves the appointment of the following individuals as Safety Committee Members for the year 2014: • Michael Palmer • Victoria LaMarque • Chuck Rice • Tom VanNess • Pete Smith ORGANIZATIONAL MEETING 01-01-2014 MTG #1 701 • Jen Baertschi • Mark Collyer • Charles Dyer • Craig Brown and BE IT FURTHER, RESOLVED, that the Town Board further authorizes and directs the Town Supervisor's Office to distribute copies of this Resolution to all Town Departments. Duly adopted this 1St day of January, 2014 by the following vote: AYES: Mr. Clements, Mr. Irish, Mr. VanNess, Mr. Strough NOES: None ABSENT :Mr. Metivier RESOLUTION AUTHORIZING APPOINTMENT OF TOWN PLANNING BOARD CHAIRMAN RESOLUTION NO.: 18,2014 INTRODUCED BY: Mr. Doug Irish WHO MOVED ITS ADOPTION SECONDED BY: Mr. Brian Clements WHEREAS, the Queensbury Town Board has received the Queensbury Planning Board's recommendation for its year 2014 officers, and WHEREAS, the Queensbury Town Board wishes to appoint the Chairman of the Town's Planning Board for 2014, NOW, THEREFORE, BE IT RESOLVED, that the Queensbury Town Board hereby appoints Chris Hunsinger as Chairman of the Town's Planning Board for 2014. ORGANIZATIONAL MEETING 01-01-2014 MTG #1 702 Duly adopted this 1St day of January, 2014, by the following vote: AYES Mr. Clements, Mr. Irish, Mr. VanNess, Mr. Strough NOES None ABSENT:Mr. Metivier RESOLUTION AUTHORIZING APPOINTMENT OF ZONING BOARD OF APPEALS CHAH2MAN RESOLUTION NO.: 19,2014 INTRODUCED BY: Mr. Doug Irish WHO MOVED ITS ADOPTION SECONDED BY: Mr. Brian Clements WHEREAS, the Queensbury Town Board wishes to appoint the Chairman of the Town's Zoning Board of Appeals for 2014, NOW, THEREFORE, BE IT RESOLVED, that the Queensbury Town Board hereby appoints Steven Jackoski as Chairman of the Town's Zoning Board of Appeals for 2014. Duly adopted this 1St day of January, 2014, by the following vote: AYES Mr. Clements, Mr. Irish, Mr. VanNess, Mr. Strough NOES None ABSENT:Mr. Metivier ORGANIZATIONAL MEETING 01-01-2014 MTG #1 703 RESOLUTION AUTHORIZING AGREEMENT BETWEEN TOWN OF QUEENSBURY AND AMERICAN LEGION POST 1797 RESOLUTION NO. 20,2014 INTRODUCED BY: Mr. Doug Irish WHO MOVED FOR ITS ADOPTION SECONDED BY: Mr.William VanNess WHEREAS, the Town of Queensbury wishes to enter into a Year 2014 Agreement with American Legion Post 1797, and WHEREAS, a proposed Agreement has been presented at this meeting, NOW, THEREFORE, BE IT RESOLVED, that the Queensbury Town Board hereby approves the Agreement between the Town and American Legion Post 1797 for the year 2014 with funding for the Agreement not exceeding the sum of $300 and authorizes and directs the Town Supervisor to execute the Agreement with funding to be paid for from the appropriate Town account. Duly adopted this 1St day of January, 2014, by the following vote: AYES Mr. Clements, Mr. Irish, Mr. VanNess, Mr. Strough NOES None ABSENT :Mr. Metivier RESOLUTION AUTHORIZING AGREEMENT BETWEEN TOWN OF QUEENSBURY AND BIG BROTHERS BIG SISTERS OF THE SOUTHERN ADIRONDACKS RESOLUTION NO. 21,2014 INTRODUCED BY: Mr. William VanNess ORGANIZATIONAL MEETING 01-01-2014 MTG #1 704 WHO MOVED FOR ITS ADOPTION SECONDED BY: Mr. Brian Clements WHEREAS, the Town of Queensbury wishes to enter into an agreement with Big Brothers Big Sisters of the Southern Adirondacks for the year 2014, and WHEREAS, a proposed Agreement has been presented at this meeting, NOW, THEREFORE, BE IT RESOLVED, that the Queensbury Town Board hereby approves of the Agreement between the Town and Big Brothers Big Sisters of the Southern Adirondacks for the year 2014 with funding for the Agreement not exceeding the sum of$1,000 and authorizes and directs the Town Supervisor to execute the agreement, with funding to be paid for from the appropriate Town account. Duly adopted this 1St day of January, 2014, by the following vote: AYES Mr. Irish, Mr. VanNess, Mr. Strough, Mr. Clements NOES None ABSENT:Mr. Metivier RESOLUTION AUTHORIZING CONTRACT WITH COUNCIL FOR PREVENTION OF ALCOHOL AND SUBSTANCE ABUSE FOR PROVISION OF THE WARREN COUNTY YOUTH COURT PROGRAM RESOLUTION NO.: 22,2014 INTRODUCED BY: Mr. Dough Irish WHO MOVED ITS ADOPTION SECONDED BY: Mr. Brian Clements ORGANIZATIONAL MEETING 01-01-2014 MTG #1 705 WHEREAS, the Town of Queensbury wishes to contract with the Council for Prevention of Alcohol and Substance Abuse, Inc., for the provision, development and enhancement of the Warren County Youth Court Program for the year 2014, NOW, THEREFORE, BE IT RESOLVED, that the Queensbury Town Board hereby approves of the Agreement between the Town and the Council for Prevention of Alcohol and Substance Abuse, Inc., for the year 2014 with funding for the Agreement not exceeding the sum of$3,500 in the form substantially presented at this meeting and authorizes and directs the Town Supervisor to execute the Agreement with funding for the Agreement to be paid for from the appropriate Town account. Duly adopted this 1St day of January, 2014, by the following vote: AYES Mr. VanNess, Mr. Strough, Mr. Clements, Mr. Irish NOES None ABSENT:Mr. Metivier RESOLUTION AUTHORIZING AGREEMENT BETWEEN TOWN OF QUEENSBURY AND ECONOMIC DEVELOPMENT CORPORATION- WARREN COUNTY RESOLUTION NO. 23,2014 INTRODUCED BY: Mr. Brian Clements WHO MOVED FOR ITS ADOPTION SECONDED BY: Mr. Dough Irish WHEREAS, the Town and the Economic Development Corporation - Warren County (EDC) recognize the need to revitalize the local economy by increasing the number of jobs for Town residents by attracting high technology and other industries to the area, and WHEREAS, in accordance with the Not-for-Profit Corporation Law §1411(a) and EDC's Certificate of Incorporation, the purposes of the EDC are the exclusively charitable or public purposes of relieving and reducing unemployment, promoting and providing for additional and ORGANIZATIONAL MEETING 01-01-2014 MTG #1 706 maximum employment, bettering and maintaining job opportunities, instructing or training individuals to improve or develop their capabilities for such jobs, carrying on scientific research for the purpose of aiding a community or geographical area by attracting new industry to the community or area or by encouraging the development of, or retention of, an industry in the community or area, and lessening the burdens of government and acting in the public interest, and WHEREAS, the Not-for-Profit Corporation Law specifically finds that corporations organized under §1411 perform an essential governmental function, and WHEREAS, the Town Board strongly supports EDC's important mission to improve employment opportunities and economic development in the Town, and WHEREAS, the Town wishes to enter into an agreement with EDC and a proposed agreement has been presented at this meeting, NOW, THEREFORE, BE IT RESOLVED, that the Queensbury Town Board hereby approves and authorizes the Agreement with the Economic Development Corporation - Warren County presented at this meeting with funding in the amount of$114,000 to be paid for from the appropriate account, and BE IT FURTHER, RESOLVED, that the Town Board further authorizes and directs the Town Supervisor to execute the Agreement and the Town Supervisor and/or Town Budget Officer to take such other and further action as may be necessary to effectuate the terms of this Resolution. Duly adopted this 1St day of January, 2014 by the following vote: AYES : Mr. Strough, Mr. Clements, Mr. Irish, Mr. VanNess ORGANIZATIONAL MEETING 01-01-2014 MTG #1 707 NOES :None ABSENT:Mr. Metivier RESOLUTION AUTHORIZING AGREEMENT BETWEEN TOWN OF QUEENSBURY AND FRIENDS OF MOUNTAINSIDE LIBRARY RESOLUTION NO. 24,2014 INTRODUCED BY: Mr. William VanNess WHO MOVED FOR ITS ADOPTION SECONDED BY: Mr. Brian Clements WHEREAS, the Town of Queensbury wishes to enter into an agreement with the Friends of Mountainside Library for the year 2014, and WHEREAS, a proposed Agreement has been presented at this meeting and is in form approved by Town Counsel, NOW, THEREFORE, BE IT RESOLVED, that the Queensbury Town Board hereby approves of the Agreement between the Town and Friends of Mountainside Library for the year 2014 with funding for the Agreement not exceeding the sum of $1,000 and authorizes and directs the Town Supervisor to execute the Agreement, with funding to be paid for from the appropriate Town account. Duly adopted this 1St day of January, 2014, by the following vote: AYES : Mr. Clements, Mr. Irish, Mr. VanNess, Mr. Strough NOES None ABSENT:Mr. Metivier RESOLUTION AUTHORIZING AGREEMENT BETWEEN TOWN OF QUEENSBURY AND GLENS FALLS ANIMAL HOSPITAL ORGANIZATIONAL MEETING 01-01-2014 MTG #1 708 RESOLUTION NO. 25,2014 INTRODUCED BY: Mr. Doug Irish WHO MOVED FOR ITS ADOPTION SECONDED BY: Mr.William VanNess WHEREAS, in the past the Town of Queensbury has contracted with the Glens Falls Animal Hospital (Animal Hospital) for the Animal Hospital's board of animals and as necessary, euthanasia and cremation services and the Town has paid for services provided by the Animal Hospital in accordance with the schedule of fees established by the Animal Hospital, and WHEREAS, the Town of Queensbury wishes to enter into a written agreement with the Animal Hospital for the Animal Hospital's boarding of animals and as necessary, euthanasia and cremation services, and WHEREAS, a proposed Agreement for the year 2014 has been presented at this meeting, NOW, THEREFORE, BE IT RESOLVED, that the Queensbury Town Board hereby approves and authorizes the 2014 Agreement between the Town and Glens Falls Animal Hospital providing for the Glens Falls Animal Hospital's boarding of animals and as necessary, euthanasia and cremation services, substantially in the form presented at this meeting, and BE IT FURTHER, RESOLVED, that the Town Board further authorizes and directs the Town Supervisor to execute the Agreement on behalf of the Town of Queensbury, and the Town Board further authorizes and directs the Town Supervisor, Animal Control Officer and/or Town Budget Officer to take such other and further action as may be necessary to effectuate the terms of this Resolution. Duly adopted this 1St day of January, 2014, by the following vote: ORGANIZATIONAL MEETING 01-01-2014 MTG #1 709 AYES Mr. Clements, Mr. Irish, Mr. VanNess, Mr. Strough NOES None ABSENT:Mr. Metivier RESOLUTION AUTHORIZING AGREEMENT BETWEEN TOWN OF QUEENSBURY AND GLENS FALLS AREA YOUTH CENTER RESOLUTION NO.: 26,2014 INTRODUCED BY: Mr.William VanNess WHO MOVED ITS ADOPTION SECONDED BY: Mr. Brian Clements WHEREAS, the Queensbury Town Board believes it is appropriate and beneficial to the Town to provide services and benefits such as career counseling and dinners to economically disadvantaged youths residing in the Town of Queensbury and therefore wishes to enter into an agreement with the Glens Falls Area Youth Center for the provision of these services and benefits, and WHEREAS, a proposed agreement for the year 2014 has been presented at this meeting, NOW, THEREFORE, BE IT RESOLVED, that the Queensbury Town Board hereby approves of the Agreement between the Town and the Glens Falls Area Youth Center for the year 2014 with funding for the Agreement not exceeding the sum of$12,000 and authorizes and directs the Town Supervisor to execute the Agreement with funding for the Agreement to be paid for from the appropriate Town account. Duly adopted this 1St day of January, 2014, by the following vote: AYES Mr. Irish, Mr. VanNess, Mr. Strough, Mr. Clements NOES None ABSENT:Mr. Metivier RESOLUTION AUTHORIZING AGREEMENT BETWEEN TOWN OF QUEENSBURY AND GLENS FALLS HOSPITAL— CENTER FOR OCCUPATIONAL HEALTH- FOR SUBSTANCE TESTING SERVICES AND PHYSICAL EXAMS ORGANIZATIONAL MEETING 01-01-2014 MTG #1 710 RESOLUTION NO.: 27,2014 INTRODUCED BY: Mr. Brian Clements WHO MOVED ITS ADOPTION SECONDED BY: Mr. Doug Irish WHEREAS, the Queensbury Town Board wishes to enter into an Agreement with the Glens Falls Hospital—Center for Occupational Health(Center)to provide such services as physical exams and substance testing in accordance with Federal Motor Carrier Safety Regulations (FMCSR) for the Town during 2014, and WHEREAS, the Center has offered to perform such services in accordance with the terms and provisions of the letter-form Agreement dated December 18, 2013 and presented at this meeting, NOW, THEREFORE, BE IT RESOLVED, that the Queensbury Town Board hereby approves the letter-form Agreement between the Town of Queensbury and the Glens Falls Hospital — Center for Occupational Health (Center) substantially in the form presented at this meeting to provide such services as physical exams and substance testing with the costs for such services to be paid for from the appropriate accounts, and BE IT FURTHER, RESOLVED, that the Town Board further authorizes and directs the Town Supervisor to execute the letter-form Agreement and the Town Supervisor and/or Town Budget Officer to take any other action necessary to effectuate the terms of this Resolution. Duly adopted this 1St day of January, 2014, by the following vote: AYES : Mr. VanNess, Mr. Strough, Mr. Clements, Mr. Irish ORGANIZATIONAL MEETING 01-01-2014 MTG #1 711 NOES : None ABSENT:Mr. Metivier RESOLUTION AUTHORIZING AGREEMENT BETWEEN TOWN OF QUEENSBURY AND GREATER GLENS FALLS SENIOR CITIZENS, INC. RESOLUTION NO.: 28,2014 INTRODUCED BY: Mr.William VanNess WHO MOVED ITS ADOPTION SECONDED BY: Mr. Doug Irish WHEREAS, the Queensbury Town Board believes it is appropriate and beneficial to provide social and recreational activities and programs to Town of Queensbury senior citizens and therefore wishes to contract with the Greater Glens Falls Senior Citizens, Inc. for senior citizen recreational and social activities and programs as permitted and authorized by New York State General Municipal Law §95A, and WHEREAS, a proposed Agreement between the Town and the Greater Glens Falls Senior Citizens, Inc. has been presented at this meeting, and NOW, THEREFORE, BE IT RESOLVED, that the Queensbury Town Board hereby approves of the Agreement between the Town and the Greater Glens Falls Senior Citizens, Inc., for the year 2014 with funding for the Agreement not exceeding the sum of $2,000 and authorizes and directs the Town Supervisor to execute the Agreement with funding to be paid from the appropriate Town account. Duly adopted this 1St day of January, 2014, by the following vote: AYES Mr. Strough, Mr.Irish, Mr. VanNess NOES None ABSENT :Mr. Metivier ABSTAIN:Mr. Clements ORGANIZATIONAL MEETING 01-01-2014 MTG #1 712 RESOLUTION AUTHORIZING ANNUAL ADMINISTRATIVE FEE REGARDING AGREEMENT BETWEEN TOWN OF QUEENSBURY AND MANNIX MARKETING,INC. RESOLUTION NO.: 29,2014 INTRODUCED BY: Mr. Doug Irish WHO MOVED ITS ADOPTION SECONDED BY: Mr.William VanNess WHEREAS, by Resolution the Queensbury Town Board previously approved and authorized funding to Mannix Marketing, Inc. and an Agreement between the Town and Mannix Marketing, Inc., regarding Mannix Marketing, Inc.'s annual provision of marketing services to Queensbury, and WHEREAS, such promotion and marketing services promote the Town of Queensbury and its hotels and motels, restaurants, stores and other businesses, thereby benefiting the general economy of the Town and all of Warren County, and WHEREAS, by prior Resolution, the Queensbury Town Board provided for the Town's receipt of occupancy tax revenues from Warren County in accordance with the Local Tourism Promotion and Convention Development Agreement (Agreement) entered into between the Town and Warren County, and WHEREAS, the Agreement provides that specific expenditure of the funds provided under the Agreement are subject to further Resolution of the Queensbury Town Board, and WHEREAS, the Town Board wishes to authorize its annual $1,000 administrative fee to Mannix Marketing, Inc., with occupancy tax revenues received from Warren County, NOW, THEREFORE, BE IT RESOLVED, that the Queensbury Town Board hereby approves and authorizes funding of its annual $1,000 administrative fee to Mannix Marketing, Inc., as delineated in the preambles of ORGANIZATIONAL MEETING 01-01-2014 MTG #1 713 this Resolution to be provided by occupancy tax revenues the Town receives from Warren County, to be paid for from Account No.: 050-6410-4412, contingent upon the Town Budget Officer confirming that the Town has unallocated occupancy tax funds available from Warren County, and BE IT FURTHER, RESOLVED, that the Town Board further authorizes and directs the Town Supervisor and/or Town Budget Officer to take any and all actions necessary to effectuate the terms of this Resolution. Duly adopted this 1St day of January, 2014, by the following vote: AYES Mr. Clements, Mr. Irish, Mr. VanNess, Mr. Strough NOES None ABSENT:Mr. Metivier RESOLUTION AUTHORIZING AGREEMENT BETWEEN TOWN OF QUEENSBURY AND QUEENSBURY LAND CONSERVANCY, INC. RESOLUTION NO. 30,2014 INTRODUCED BY: Mr. Doug Irish WHO MOVED FOR ITS ADOPTION SECONDED BY: Mr. Brian Clements WHEREAS, the Town of Queensbury wishes to enter into an Agreement with the Queensbury Land Conservancy for the purpose of helping to preserve open space in the Town of Queensbury, and WHEREAS, a proposed Agreement has been presented at this meeting, NOW, THEREFORE, BE IT ORGANIZATIONAL MEETING 01-01-2014 MTG #1 714 RESOLVED, that the Queensbury Town Board hereby approves of the Agreement between the Town and the Queensbury Land Conservancy for the year 2014 with funding for the Agreement not exceeding the sum of$20,000 and authorizes and directs the Town Supervisor to execute the Agreement with funding to be paid for from the appropriate Town account. Duly adopted this 1St day of January, 2014, by the following vote: AYES Mr. Clements, Mr. Irish, Mr. VanNess, Mr. Strough NOES None ABSENT:Mr. Metivier RESOLUTION AUTHORIZING AGREEMENT BETWEEN TOWN OF QUEENSBURY AND QUEENSBURY LITTLE LEAGUE,INC. RESOLUTION NO. 31,2014 INTRODUCED BY: Mr. William VanNess WHO MOVED FOR ITS ADOPTION SECONDED BY: Mr. Brian Clements WHEREAS, the Town of Queensbury wishes to enter into an Agreement with the Queensbury Little League, Inc., and WHEREAS, a proposed Agreement for the year 2014 has been presented at this meeting, NOW, THEREFORE, BE IT RESOLVED, that the Queensbury Town Board hereby approves of the Agreement between the Town and the Queensbury Little League, Inc., for the year 2014 with funding for the Agreement not exceeding the sum of$11,000 and authorizes and directs the Town Supervisor to execute the Agreement with funding to be paid for from the appropriate Town account. Duly adopted this 1St day of January, 2014, by the following vote: ORGANIZATIONAL MEETING 01-01-2014 MTG #1 715 AYES Mr. Irish, Mr. VanNess, Mr. Strough, Mr. Clements NOES None ABSENT:Mr. Metivier RESOLUTION AUTHORIZING AGREEMENT BETWEEN TOWN OF QUEENSBURY AND QUEENSBURY SENIOR CITIZENS, INC. RESOLUTION NO.: 32,2014 INTRODUCED BY: Mr. Doug Irish WHO MOVED ITS ADOPTION SECONDED BY: Mr. Brian Clements WHEREAS, the Queensbury Town Board believes it appropriate and beneficial to provide social and recreational activities and programs to Town of Queensbury senior citizens and therefore wishes to contract with the Queensbury Senior Citizens, Inc. for these types of activities and programs, and WHEREAS, a proposed Agreement between the Town of Queensbury and Queensbury Senior Citizens, Inc. has been presented at this meeting, and WHEREAS, this Agreement is permitted and authorized by New York State General Municipal Law §95A, NOW, THEREFORE, BE IT RESOLVED, that the Queensbury Town Board hereby approves the Agreement between the Town and Queensbury Senior Citizens, Inc. for the year 2014 with funding for the Agreement not exceeding the sum of$15,000 and authorizes and directs the Town Supervisor to execute the Agreement with funding for the Agreement to be paid for from the appropriate Town account. Duly adopted this 1St day of January, 2014, by the following vote: AYES Mr. VanNess, Mr. Strough, Mr. Clements, Mr. Irish NOES None ORGANIZATIONAL MEETING 01-01-2014 MTG #1 716 ABSENT:Mr. Metivier RESOLUTION AUTHORIZING AGREEMENT WITH WARREN COUNTY HISTORICAL SOCIETY RESOLUTION NO.: 33,2014 INTRODUCED BY: Mr. Brian Clements WHO MOVED ITS ADOPTION SECONDED BY: Mr.William VanNess WHEREAS, by Resolution No.: 484,2007, the Queensbury Town Board provided for the Town's receipt of occupancy tax revenues from Warren County in accordance with the Local Tourism Promotion and Convention Development Agreement (Agreement) entered into between the Town and Warren County, and WHEREAS, the Agreement provides that specific expenditure of the funds provided under the Agreement are subject to further Resolution of the Town Board, and WHEREAS, the Warren County Historical Society (Historical Society), is a not-for-profit educational organization chartered in 1997 by the New York Education Department for the collection, preservation, and promotion of the heritage of Warren County, including the Town of Queensbury, and WHEREAS, the Historical Society has and will benefit the Town's residents by continuing to contribute to the promotion and preservation of the Town's history and heritage, and by preserving and promoting the historical significance of the former firehouse, and WHEREAS, the Town Board wishes to provide funding to the Historical Society in the amount of$1,000 with occupancy tax revenues received from Warren County and accordingly enter into an agreement with the Historical Society for the year 2014 for general promotion purposes, and WHEREAS, a proposed Agreement has been presented at this meeting, NOW, THEREFORE, BE IT ORGANIZATIONAL MEETING 01-01-2014 MTG #1 717 RESOLVED, that the Queensbury Town Board hereby approves the Agreement between the Town and the Warren County Historical Society substantially in the form presented at this meeting and authorizes and directs the Town Supervisor to execute the Agreement, with funding for the Agreement not exceeding the sum of$1,000 and to be provided by occupancy tax revenues the Town receives from Warren County, to be paid for from Account No.: 050-6410-4412, and BE IT FURTHER, RESOLVED, that such Agreement is expressly contingent upon the Town Budget Officer confirming that the Town has unallocated occupancy tax funds available from Warren County. Duly adopted this 1St day of January, 2014, by the following vote: AYES : Mr. Clements, Mr. Irish, Mr. VanNess NOES None ABSENT: Mr. Metivier ABSTAIN:Mr. Strough RESOLUTION AUTHORIZING USE OF OCCUPANCY FUNDS TOWARD TOWN RECREATION PROJECTS RESOLUTION NO.: 34,2014 INTRODUCED BY: Mr. Doug Irish WHO MOVED ITS ADOPTION SECONDED BY: Mr.William VanNess WHEREAS, by prior Resolution and Agreement the Queensbury Town Board provided in the Town Budget for the Town's receipt of occupancy tax revenues from Warren County in accordance with the Local Tourism Promotion and Convention Development Agreement (Agreement) entered into between the Town and Warren County, and ORGANIZATIONAL MEETING 01-01-2014 MTG #1 718 WHEREAS, the Agreement provides that specific expenditure of the funds provided under the Agreement are subject to further Resolution of the Queensbury Town Board, and WHEREAS, the Town Board wishes to accordingly authorize provision of such funds, in the amount of up to $50,000, to be used toward Town Recreation Department expenditures related to the Department's special events and recreational attractions, such events offered not only to Town of Queensbury residents, but also by the general public, who serve as an economic boon to the Town of Queensbury and entire area, as follows: • Seasonal Brochures (Summer and Winter) • Family and Youth Programs and Special Events • Park Beautification Supplies • Jenkinsville Athletic Facility Events NOW, THEREFORE, BE IT RESOLVED, that the Queensbury Town Board hereby approves and authorizes the expenditure of funds in the amount of up to $50,000 to the Town's Recreation Department as delineated in the preambles of this Resolution, such funds to be from Warren County occupancy tax revenues received by the Town and to be paid for from Account No.: 050-6410-4412, and BE IT FURTHER, RESOLVED, that such expenditures are expressly contingent upon the Town Budget Officer confirming that the Town has unallocated occupancy tax funds available from Warren County, and BE IT FURTHER, RESOLVED, that the Town Board further authorizes and directs the Town Supervisor, Budget Officer and/or Director of Parks and Recreation to take such other and further action as may be necessary to effectuate the terms of this Resolution. ORGANIZATIONAL MEETING 01-01-2014 MTG #1 719 Duly adopted this 1St day of January, 2014, by the following vote: AYES Mr. Clements, Mr. Irish, Mr. VanNess, Mr. Strough NOES None ABSENT:Mr. Metivier RESOLUTION APPROVING NEW FEE SCHEDULE FOR SERVICES PROVIDED AT PINE VIEW CEMETERY AND CREMATORIUM RESOLUTION NO.: 35,2014 INTRODUCED BY: Mr.William VanNess WHO MOVED ITS ADOPTION SECONDED BY: Mr. Dough Irish WHEREAS, the Town of Queensbury Cemetery Commission and Cemetery Superintendent have requested Town Board approval for a pricing structure modification regarding the prices charged by the Pine View Cemetery and Crematorium with such proposed new fee schedule presented at this meeting, NOW, THEREFORE, BE IT RESOLVED, that the Queensbury Town Board hereby approves the new fee schedule for services provided at the Pine View Cemetery and Crematorium effeclh e as of January 1St, 2014, as presented at this meeting, and BE IT FURTHER, RESOLVED, that the Town Board further authorizes and directs the Town Supervisor, Town Cemetery Superintendent and/or Town Budget Officer to take any and all action necessary to effectuate the new fee schedule. Duly adopted this 1St day of January, 2014 by the following vote: ORGANIZATIONAL MEETING 01-01-2014 MTG #1 720 AYES Mr. Clements, Mr. Irish, Mr. VanNess, Mr. Strough NOES None ABSENT : Mr. Metivier RESOLUTION AUTHORIZING WATER MAINTENANCE I VANCE PLANTE TO CARRY OVER UNUSED VACATION TIME RESOLUTION NO.: 36,2014 INTRODUCED BY: Mr. Doug Irish WHO MOVED ITS ADOPTION SECONDED BY: Mr. Brian Clements WHEREAS, Vance Plante, Town of Queensbury Water Maintenance I, was out on Workers' Compensation since February 2013 but recently returned to work and during such time accumulated 136 hours of vacation time that he was unable to use before December 31St, 2013, and WHEREAS, Mr. Plante has requested approval to carry over such time beyond December 31St, 2013 and the Water Superintendent has approved such request provided that Mr. Plante use such time by January 31St, 2014, and WHEREAS, the Town Board wishes to approve such request with the understanding that such approval shall not be considered as a precedent for approval of any future requests, NOW, THEREFORE, BE IT RESOLVED, that the Queensbury Town Board hereby authorizes Vance Plante, Water Maintenance I, to carry over 136 hours of vacation time beyond December 31St, 2013, provided that Mr. Plante use such time by January 31St, 2014, and BE IT FURTHER, RESOLVED, that the Town Board authorizes and directs the Town Supervisor, Water Superintendent and/or Town Budget Officer to take any actions necessary to effectuate the terms of this Resolution. ORGANIZATIONAL MEETING 01-01-2014 MTG #1 721 Duly adopted this 1St day of January, 2014, by the following vote: AYES Mr. Irish, Mr. VanNess, Mr. Strough, Mr. Clements NOES None ABSENT :Mr. Metivier RESOLUTION TO AMEND 2013 BUDGET RESOLUTION NO.: 37,2014 INTRODUCED BY: Mr.William VanNess WHO MOVED ITS ADOPTION SECONDED BY: Mr. Doug Irish WHEREAS, the following Budget Amendment Requests have been duly initiated and justified and are deemed compliant with Town operating procedures and accounting practices by the Town Budget Officer, NOW, THEREFORE, BE IT RESOLVED, that the Queensbury Town Board hereby authorizes and directs the Town's Accounting Office to take all action necessary to amend the 2013 Town Budget as follows: From To Code Appropriation Code Appropriation $ 001-1355- 001-1410- 1010 Wages 1010 Wages 1,500 001-9060- Health 001-1650- Central 8060 Insurance 4100 Communication 5,000 001-1990- 001-3510- 4400 Contingency 4400 Misc. Contractual 750 001-1990- 001-5110- 1010 Contingency 1010 Wages 2,600 001-1990- 001-7020- 1010 Contingency 1010 Wages 21,900 001-9010- 001-8010- 8010 NYS Retirement 1010 Wages 8,500 002-1990- 002-1650- 1010 Contingency 4100 Telephone 125 ORGANIZATIONAL MEETING 01-01-2014 MTG #1 722 004-5110- 004-5130- 1010 Wages 4110 Vehicle Repairs 12,000 004-9010- 004-5142- 8010 NYS Retirement 4641 Melting Agents 14,000 032-8120- 032-8120- 4300 Electricity 1010 Wages 8,750 032-8120- 032-8120- 4300 Electricity 1020 O/T 500 040-1990- 040-8310- 1010 Contingency 1010 Wages 9,000 040-8320- 040-8340- 4300 Electricity 2300 Metering Devices 5,200 Duly adopted 1St day of January, 2014, by the following vote: AYES Mr. VanNess, Mr. Strough, Mr. Clements, Mr. Irish NOES None ABSENT :Mr. Metivier RESOLUTION APPROVING AUDIT OF BILLS— WARRANT OF JANUARY 1sT, 2014 RESOLUTION NO.: 38,2014 INTRODUCED BY: Mr. Brian Clements WHO MOVED ITS ADOPTION SECONDED BY: Mr.William VanNess WHEREAS, the Queensbury Town Board wishes to approve the audit of bills presented as the Warrant with a run date of December 3011i 2013 and a payment date of January 2"a 2014, NOW, THEREFORE, BE IT RESOLVED, that the Queensbury Town Board hereby approves the Warrant with a run date of December 3 0th 2013 and payment date of January 2"d 2014 totaling $819,268.23, and ORGANIZATIONAL MEETING 01-01-2014 MTG #1 723 BE IT FURTHER, RESOLVED, that the Town Board further authorizes and directs the Town Supervisor and/or Town Budget Officer to take such other and further action as may be necessary to effectuate the terms of this Resolution. Duly adopted this 1St day of January, 2014, by the following vote: AYES Mr. Strough, Mr. Clements, Mr. Irish, Mr. VanNess NOES None ABSENT:Mr. Metivier 5.0 CLOSING REMARKS BY TOWN BOARD MEMBERS COUNCILMAN CLEMENTS WARD II • Thanked everyone for attending, friends, family, people that are working for the Town. • Wished everyone a Happy New Year. COUNCILMAN IRISH WARD III • Appreciates everyone that showed up today and the support that you show not only now but during the year for the Town Board. All of the Town employees that showed up, thank you looking forward to working with you again. • Happy New Year. COUNCILMAN VANNESS WARD IV • We do appreciate everyone being here. We appreciate the employees for what they have done for this Town over the years, I know they will continue to work hard with us. • Thanked his mother for being here, she has been with me from the Oath of Office as a Police Office, the Oath of Office for County Supervisor, the Oath of Office for Town Councilman and also thanked his wife and sister. A special thank you to Mary Naylor, who has been a friend of the family for years and Paul Naylor's widow, who was our Highway Superintendent for years. Thank you, it means a lot. SUPERVISOR STROUGH • Thanked everyone for coming, especially my family, my son and daughter and my wife Chris, all my friends and everyone here. I do appreciate it, thank you very much. RESOLUTION ADJOURNING ORGANIZATIONAL MEETING RESOLUTION NO. 39, 2014 INTRODUCED BY: Mr. Doug Irish WHO MOVED FOR ITS ADOPTION ORGANIZATIONAL MEETING 01-01-2014 MTG #1 724 SECONDED BY: Mr. Brian Clements RESOLVED, that the Town Board of the Town of Queensbury hereby adjourns its Organizational Meeting. Duly adopted this 1St day of January, 2014, by the following vote: Ayes: Mr. Clements, Mr. Irish, Mr. VanNess, Mr. Strough Noes: None Absent:Mr. Metivier Respectfully Submitted, Caroline H. Barber Town Clerk Town of Queensbury