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4.07 4.7 CEMETERY\Crematory Retort Repairs—Matthews Group—Sole Source Vendor—6-16-14 RESOLUTION AUTHORIZING ENGAGEMENT OF MATTHEWS CREMATION GROUP TO PERFORM CREMATORY RETORT REPAIRS RESOLUTION NO.: ,2014 INTRODUCED BY: WHO MOVED ITS ADOPTION SECONDED BY: WHEREAS, the Town of Queensbury's Cemetery Superintendent and Town Cemetery Commission have requested that the Town Board authorize Matthews Cremation Group (Matthews) as a single source vendor to perform Crematory Retort inspections and/or repairs on the Crawford C-1000 Cremation Unit at the Pineview Cemetery, and WHEREAS, such inspection and/or repairs will cost approximately $9,827 (not including freight charges) as set forth in Matthews' letter proposal dated May 29th 2014 and presented at this meeting, and WHEREAS, Matthews has performed annual Crawford and Power Pak Retort inspections, is accepted by the New York State Department of Environmental Services as meeting statutory requirements regarding inspections, and is the manufacturer of these retorts, possessing proprietary engineering drawings and specifications for such equipment, and for these reasons, the Town Board wishes to waive the Town Purchasing Policy's two (2) quotes, self-imposed bidding requirement in this instance, and WHEREAS, the Town will adhere to all New York State Law bidding requirements, and WHEREAS, this will ensure that the Town's retorts will continue to operate in a safe and efficient manner while continuing to meet DEC's regulatory requirements, NOW, THEREFORE, BE IT RESOLVED, that for the reasons outlined above, in these circumstances the Queensbury Town Board hereby waives its requirement under the Town of Queensbury's Purchasing Policy for two (2)written quotes, and BE IT FURTHER, RESOLVED, that the Queensbury Town Board hereby authorizes and directs engagement of Matthews Cremation Group (Matthews) to inspect, service and/or repair the Crawford C-1000 Cremation Unit at the Pineview Cemetery for approximately $9,827 (under $20,000), not including freight charges(approximately $500), as set forth in Matthews' letter proposal dated May 29th 2014 and presented at this meeting, and BE IT FURTHER, RESOLVED, that such authorization is contingent upon Matthews providing the Town with satisfactory proof of insurance prior to commencing work for the Town, and BE IT FURTHER, RESOLVED, that the Town Board authorizes and directs that payment shall be made from the Cemetery's Equipment Repair Account No.: 002-8810-4070 and further authorizes and directs the Town Budget Officer to amend the Town Budget by transferring $10,327 from Fund Balance to Account No.: 002-8810-4070 and take any and all other actions necessary to provide for such payment, and 2 BE IT FURTHER, RESOLVED, that the Town Board further authorizes and directs the Town Supervisor, Cemetery Superintendent and/or Town Budget Officer to take such other and further actions as may be necessary to effectuate the terms of this Resolution. Duly adopted this 16th day of June, 2014, by the following vote: AYES NOES ABSENT: 3