210.2014 Engagement of Matthews Cremation Group Retort Repairs RESOLUTION AUTHORIZING ENGAGEMENT OF MATTHEWS
CREMATION GROUP TO PERFORM CREMATORY RETORT REPAIRS
RESOLUTION NO.: 210,2014
INTRODUCED BY: Mr.William VanNess
WHO MOVED ITS ADOPTION
SECONDED BY: Mr.Anthony Metivier
WHEREAS, the Town of Queensbury's Cemetery Superintendent and Town Cemetery
Commission have requested that the Town Board authorize Matthews Cremation Group (Matthews)
as a single source vendor to perform Crematory Retort inspections and/or repairs on the Crawford
C-1000 Cremation Unit at the Pineview Cemetery, and
WHEREAS, such inspection and/or repairs will cost approximately $9,827 (not including
freight charges) as set forth in Matthews' letter proposal dated May 29t1i 2014 and presented at this
meeting, and
WHEREAS, Matthews has performed annual Crawford and Power Pak Retort inspections,
is accepted by the New York State Department of Environmental Services as meeting statutory
requirements regarding inspections, and is the manufacturer of these retorts, possessing proprietary
engineering drawings and specifications for such equipment, and for these reasons, the Town Board
wishes to waive the Town Purchasing Policy's two (2) quotes, self-imposed bidding requirement in
this instance, and
WHEREAS, the Town will adhere to all New York State Law bidding requirements, and
WHEREAS, this will ensure that the Town's retorts will continue to operate in a safe and
efficient manner while continuing to meet DEC's regulatory requirements,
NOW, THEREFORE, BE IT
RESOLVED, that for the reasons outlined above, in these circumstances the Queensbury
Town Board hereby waives its requirement under the Town of Queensbury's Purchasing Policy for
two (2)written quotes, and
BE IT FURTHER,
RESOLVED, that the Queensbury Town Board hereby authorizes and directs engagement
of Matthews Cremation Group (Matthews) to inspect, service and/or repair the Crawford C-1000
Cremation Unit at the Pineview Cemetery for approximately $9,827 (under $20,000), not including
freight charges(approximately $500), as set forth in Matthews' letter proposal dated May 29th 2014
and presented at this meeting, and
BE IT FURTHER,
RESOLVED, that such authorization is contingent upon Matthews providing the Town
with satisfactory proof of insurance prior to commencing work for the Town, and
BE IT FURTHER,
RESOLVED, that the Town Board authorizes and directs that payment shall be made from
the Cemetery's Equipment Repair Account No.: 002-8810-4070 and further authorizes and
directs the Town Budget Officer to amend the Town Budget by transferring $10,327 from Fund
Balance to Account No.: 002-8810-4070 and take any and all other actions necessary to provide
for such payment, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town Supervisor,
Cemetery Superintendent and/or Town Budget Officer to take such other and further actions as may
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be necessary to effectuate the terms of this Resolution.
Duly adopted this 16th day of June, 2014, by the following vote:
AYES Mr. Strough, Mr. Metivier, Mr. Clements, Mr. Irish, Mr. VanNess
NOES None
ABSENT: None
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