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4.10 4.10 FINANCIAL\2014\Establish Cap Proj Fund 204—hiCode Computer Soffivard Project—7-21-14 RESOLUTION AUTHORIZING ESTABLISHMENT OF INCODE COMPUTER SOFTWARE PROJECT - CAPITAL PROJECT FUND #204 AND ENGAGEMENT OF SERVICES OF TYLER TECHNOLOGIES, INC. AND STORED TECHNOLOGY SOLUTIONS, LLC RESOLUTION NO.: , 2014 INTRODUCED BY: WHO MOVED ITS ADOPTION SECONDED BY: WHEREAS, as a result of ongoing issues related to the Town of Queensbury Water Department's utility billing software and in an attempt to integrate multiple Town Departments into one software solution, the Town of Queensbury wishes to replace its current software package with one that will allow the Town Water Department to work more accurately and save the Town in annual software maintenance costs, and WHEREAS, after reviewing available vendors, Tyler Technologies, Inc., with its complete Incode software implementation (a sister product of MUNIS, the Town's current financial suite software) has proven the most adept in terms of product functionality and price, and WHEREAS, Incode will allow for the integration of the Town's Water Department utility billing, Tax Receiver's Office and Community Development Department, with the Town's Financial Suite being on a sister company product, thereby allowing for partial integration until Incode can provide full integration in the near future, and WHEREAS, the Town Board wishes to authorize the engagement of Tyler Technologies, Inc., for such Incode software upgrade and Project Implementation Services for an amount not to exceed $208,690 in accordance with Tyler Technologies, Inc.'s July 15, 2014 proposal presented at this meeting, along with the purchase of hardware needs and Project Management Services from the Town's current internet technology provider, Stored Technology Solutions, LLC, for an amount not to exceed $15,200 in accordance with Stored Tech's July 16, 2014 proposal presented at this meeting, (collectively referred to as the "Project") and accordingly establish a Capital Project Fund for the Project, and WHEREAS, the Town Board also wishes to authorize a up to a 15% contingency for the Project as well as equipment purchases in the amount of$25,000, NOW, THEREFORE, BE IT RESOLVED, that the Queensbury Town Board hereby authorizes and directs the establishment of the Incode Computer Software Capital Project and the establishment of a Capital Project Fund to be known as the Incode Computer Software Capital Project Fund #204 which Fund will establish funding for expenses associated with this Project, and BE IT FURTHER, RESOLVED, that the Town Board hereby authorizes the purchase of the Incode software and the provision of Project Implementation services by Tyler Technologies, Inc. for the amount not to exceed $208,690 in accordance with Tyler Technologies, Inc.'s July 15, 2014 proposal presented at this meeting as well as the purchase of hardware needs and Project Management Services from Stored Technology Solutions, LLC for an amount not to exceed $15,200 in accordance with Stored Tech's July 16, 2014 proposal presented at this meeting, and BE IT FURTHER, RESOLVED, that the Town Board further authorizes up to a 15% contingency for the Project as well as equipment purchases in the amount of$25,000, and 2 BE IT FURTHER, RESOLVED, that the Town Board further authorizes and directs that funding for such Capital Project shall be by transfers from 1) Capital Reserve Fund #64 in the amount of$127,200 and 2) Water Fund Balance in the amount of$198,700 (totaling $325,900) to transfer to Software in InCode Capital Project Fund #204, and BE IT FURTHER, RESOLVED that the Town Board further authorizes and directs the Town Budget Officer to take all action necessary to establish the following accounts for such appropriations and revenues as necessary: • Revenue Acct No. —204-0000-55031 (Interfund Revenue) $325,900; • Expense Acct No. —204-1680-2032 (Computer Software) $325,900; • Increase Appr 001-9950-9030-0064 Transfer to Cap Project $127,200; • Increase Appr 040-9950-9030Transfer to Cap Project $198,700; • Increase Use of Unappr. Fund Balance 040-0000-0909 $198,700; and BE IT FURTHER, RESOLVED, that the Town Board further authorizes and directs the Town Budget Officer to amend the 2014 Town Budget, make any adjustments, budget amendments, transfers or prepare any documentation necessary to establish such appropriations and estimated revenues, and BE IT FURTHER, 3 RESOLVED, that the Town Board further authorizes and directs the Town Supervisor to sign any necessary Agreements or documentation associated with such purchase and the Town Supervisor and/or Town Budget Officer take any and all action necessary to effectuate all terms of this Resolution, and BE IT FURTHER, RESOLVED, that this Resolution is subject to a permissive referendum in accordance with the provisions of Town Law Article 7 and the Town Board hereby authorizes and directs the Town Clerk to publish and post such notices and take such other actions as may be required by law. Duly adopted this 21St day of July, 2014, by the following vote: AYES NOE S AB SENT : 4